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Slide 1: Higher Education and Cisco Solutions 11-3-2006 Margaret Smith Applications Specialist - MeetingPlace Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 1
Slide 2: Agenda  Cisco MeetingPlace Overview  Virtual Classroom: The Cisco Distance Learning Solution  Crisis Management: Quick Response Solution  Appendix: Technical Characteristics Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 2
Slide 3: Welcome to Cisco MeetingPlace  Available as a product purchase or outsourced deployment • Deployed On-net –behind the network firewall... for cost savings, integration and security  Fully integrated, rich-media conferencing solution Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 3
Slide 4: The Basics of Meeting Place What is it?  Audio Conferencing  Video Conferencing Voice  White Boarding  Instant Messaging Video Web  Web Sharing  All recordable and all on demand IM Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 4
Slide 5: User Features and Functions  Integration with Voice and Video Conference  Web Conferencing Modes  Polling  Chat  Web Push  Recording  Attachments  Security  Enterprise Deployment Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 5
Slide 6: Extensive Meeting Controls  Telephone and Web User Interfaces  Mute / un-mute line  Roll call – listen to who else is in the meeting  Out dial for missing participants  Out dial for a team of people  Record a meeting  Record a message for other meeting participants  Record an agenda  Breakout room for private conversations  End meeting Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 6
Slide 7: Rich-media Conferencing Experience As natural and effective as face-to-face communication • Who’s Talking • Who’s Sharing • Who’s Attending Complete voice, web and video capabilities and control Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 7
Slide 8: Cisco IP Phone Integration Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 8
Slide 9: Presentation Mode  For Webinars / Distance Learning, Mentoring, Faculty / Staff, and Student meetings  Thumbnail view of “Slides”  Re-order or remove slides without having to reload  Incorporates whiteboard snapshots  Use annotations to emphasize key points  Annotations preserved Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 9
Slide 10: Application Sharing Mode  For interactive meetings, mentoring, training, help desk  Pass control between attendees  Who is sharing  Annotate shared applications  Green/yellow/red indicator of audience latency Windows System Tray Mac Dock Windows  Application share from Windows, Mac, Solaris 1 1 Mac Application sharing from Solaris requires T.120 client © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential Presentation_ID 10
Slide 11: View and Take Control Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 11
Slide 12: Annotations & Whiteboard  Mark up shared applications, presentations, whiteboard  More effective communication through visual cues  Improve brainstorming, illustrate complex topics  Capture & reuse ad-hoc ideas and decisions On Hide Hi-Lite Square Pointer Pen Text Ellipse Undo Snapshot Del Pg Save Show Color Clear Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 12
Slide 13: Conference Polling  Full range of polling alternatives Yes and No Multiple choice Brainstorm With or without correct answer  Planned or ad hoc  Multiple ways to display results  Named or anonymous results Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 13
Slide 14: Conference Chat • Communicate without disrupting the meeting Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 14
Slide 15: Web Push  Directs participants to any Web content through a separate Web page Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 15
Slide 16: Web and Voice Recording Meeting  Play back using only a browser with full controls  Fully synchronized with voice played through computer  Voice-only recordings also available WAV, MP3, Windows Media Recording Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 16
Slide 17: Distance Learning Solution Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 17
Slide 18: MeetingPlace Distance Learning Examples  Scheduled one time and recurring meetings Weekly Tutoring Sessions Professor available for Q&A on assignments  Reservationless meetings Always available, no scheduling required  Continuous meetings Ideal for research and collaboration  Lecture style meetings One to many presentations Informal teacher training, webinar applications Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved.  Application sharing and knowledge transfer through web conferencing Cisco Confidential 18
Slide 19: Content Summary and Objectives Before Attendance  Pre-recorded Meeting Message People within meeting can record a message e.g. “This is a session on collaboration tools……” All participants hear message before joining meeting  Saves time - no need to recap objectives or session content for every new participant entry Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 19
Slide 20: Collaboration – Mentoring, Distance Learning, Help Desk (Audio, Web, Video) Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 20
Slide 21: Manage the Meeting  Add video if needed  See who is speaking, sharing  View list of participants (voice, video & Web)  Up to 9 breakout rooms for separate group discussions  Lock meeting for security reasons Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 21
Slide 22: Attach Learning Content  Documents and diagrams added to meeting are accessible to all participants through web page Genome Research Methodology Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 22
Slide 23: Crisis Management Quick Response Solution Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 23
Slide 24: Crisis Management Application  Requirement in a crisis situation: Get the right people together immediately regardless of location  Benefits of using Cisco MeetingPlace Improve cross functional communication Reduce confusion and miscommunication Easily facilitate remote or off hours personnel Users join with simple phone call and web browser from anywhere at anytime Speed decision making Minimize impact of crisis Create immediate response plans Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 24
Slide 25: Cisco MeetingPlace Features For Crisis Management  Quickly gather crisis response team Continuous meetings (always available) Individual and team outdial Outdial can be “Find Me” for up to 3 different numbers per profiled user  Explain situation before attendance Meeting message recorded  Collaborate on Crisis Response (Voice, Web, Video)  Manage meeting See & hear who’s in meeting, lock meeting, eject participants Use break-out sessions for separate group discussions  Attach plans to meeting, available for others to access Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 25
Slide 26: Quickly Gather Crisis Response Team Two methods: 1. System automatic outdials team members Predefine crisis response teams Create continuous meetings (always available) Associate team to meeting When first person joins the meeting, system automatically outdials to rest of the team Phones ring immediately  Excellent for structured response and management Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 26
Slide 27: Quickly Gather Crisis Team 1. Select specific team to outdial into a continuous meeting Predefine crisis response teams Create continuous meetings (always available) Use MeetingTime to select team Click Outdial System outdials to all team members Phones ring immediately  More flexible but requires manual manipulation Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 27
Slide 28: Explain Situation Before Attendance  Pre-recorded Meeting Message People within meeting can record a message e.g. “This is an emergency meeting for XYZ situation at our New York headquarters” All participants hear message before joining meeting  Saves time - no need to recap situation for every new participant entry Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 28
Slide 29: Thank You for Your Time Questions? Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 29
Slide 30: Appendix Technical Characteristics Appendix: Partners and Technical Characteristics Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 30
Slide 31: Typical Conferencing Environment Groupware PBX/ IP PBX IM Server Content Mgmt. Directory Server Voice Bridging Web Bridging Data Network Voice Network Video Bridging  Expensive Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved.  Weak integration Cisco Confidential  Limited security 31 31
Slide 32: Cisco MeetingPlace Solution Groupware PBX/ IP PBX IM Server Content Mgmt. Directory Server MeetingPlace Secure Public Access Corporate Converged Network  Cost Effective Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved.  Full integration 32  Secure 32 Cisco Confidential
Slide 33: Audio Characteristics Voice Conferencing • In-session meeting features: – Announced entry and departure – Roll call – Breakout sessions – Mute – Out-dial capability to an individual or a team – Lock meeting – Screened entry • Reservationless option—Users can hold voice and Web meetings with a personal meeting ID without the need for scheduling. • Recording—Allows automatic recording and playback of meeting sessions. • Lecture-Style Meetings with Q&A—Provides listen-only meetings with facilitated question and answer sessions. • Continuous Meetings—Meetings that do not end Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 33
Slide 34: Audio Characteristics part 2 Conference User Interface: – Speaker ID: Identifies who is speaking at any given moment – Participant lists: Lists all participants attending the meeting – Meeting controls: Allows meeting organizer to mute and unmute, change speaking ability, record, lock, eject, and end meeting • Find Participant—Search for users by calling a sequence of main phone, alternate phone and even pager. • Meeting Message—Users can prerecord messages for other participants to hear before entering the meeting. • Multilanguage Support—Voice prompts options for American English, British English, Japanese, French, French-Canadian, German, Portuguese (Brazil), and Spanish (Americas). • Scheduling via Phone Interface—Users can schedule future meetings or initiate reservation-less meetings using the phone user interface. Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 34
Slide 35: Web-share Characteristics Web Conferencing • Presentations—Users can share or view PowerPoint presentations using only a Web browser on Windows, Mac, and UNIX. • Annotations and Whiteboard—Users can annotate on shared applications, presentations, and whiteboards. • Record and Play Back—Automatically record and playback synchronized Web and voice meeting content without the need for additional hardware or software at the desktop—Voice recordings can be exposed in WAV, MP3, or Windows Media. • Remote Control Sharing—Organizers can allow a user to take control of any desktop, application, document, or Website. • Chat—Meeting participants can use text messaging within meetings. • Polling—Participants can vote on questions and give feedback during the meeting. • Multilanguage Support—Web interfaces in English, Japanese, French, German, Portuguese (Brazil) and Spanish (Americas) Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 35
Slide 36: Video Characteristics Video Conferencing • Cisco IP Video Telephony—Ad-hoc video conferencing for Cisco CallManager video telephony endpoints. • Video Encoding—H.261, H.263, H.263++ and H.264. Cisco CallManager SCCP ports currently support H.261 and H.263. • Enhanced Display Options—Voice activated, Continuous Presence with four participants and Enhanced Continuous Presence with a choice of 26 different layouts are offered. • Rate Matching—Each endpoint in a videoconference can participate according to individual video bandwidth capabilities without affecting the connection of other participants. • Audio Transcoding—The MCU matches the audio capabilities of each calling endpoint before mixing the audio from all participants. H.323 conference participants may use G.711, G.722, G.722.1, G.723.1, G.728, or G.729 audio encoding. SCCP conference participants may use G.711, G.722, G.728 or G.729 audio encoding. Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 36
Slide 37: Security Characteristics Security • Dedicated On-Net System—Each customer is provided a dedicated Cisco MeetingPlace system integrated with the private network. • Internet Lock-Out Controls—Meetings can be set up as internal-only meetings held entirely behind the firewall, or as external meetings accessible to Internet participants. Administrators and meeting organizers have complete control. • Access Authentication—Meeting organizers can require that participants authenticate themselves using individual logins to attend a meeting or to access the documents and recordings for a meeting. Further, Cisco MeetingPlace automatically can block out users after multiple failed login attempts. • Automated Account Management—Cisco MeetingPlace integrates with directories, automatically removing accounts of persons who leave the institution • Encryption—Cisco MeetingPlace supports encrypted Web pages and Web conferencing traffic using Secure Sockets Layer (SSL). • In-Session Meeting Controls—Meeting organizers can change voice and Web conferencing permissions, specify announced entry and departure, require passwords, lock the meeting, and eject unwanted attendees. Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 37
Slide 38: OS Compatibility  Windows ME, Windows 2000 Pro/SE/AS SP2, Windows XP, or Windows 2003  Microsoft JVM 3309 or later (Internet Explorer 5.5), Microsoft JVM 3802 or later (Internet Explorer 6.0), Sun JRE 1.4.2 or later  Internet Explorer 5.5 or later, Netscape 7.0* or later  Mac OS 9 or later***  Netscape 7.0** or later, Safari 1.2* or later  Sun JRE 1.4.2 or later  UNIX  Solaris 7 or later  Netscape 7.0** or later  Sun JRE 1.4.2 or later *Users can present, view, annotate, whiteboard, collaborate, and share (applications, Websites, desktops and presentations), as well as chat. **Users can present, view, annotate, whiteboard, and collaborate (applications, Websites, desktops and presentations), as well as chat. ***Mac OS 10.3 or later is required to share an application from Mac. Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 38
Slide 39: Presentation_ID © 2006 Cisco Systems, Inc. All rights reserved. Cisco Confidential 39