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Slide 1: Preventing Data Theft and Other Related Problems in a Work Environment Data theft is a major headache for companies all around the world. An independent poll conducted on about 1000 people found that more than 53 per cent of them admitted to having stolen data at some point or the other during the course of their employment. While some incidents are minor and involve stealing phone numbers of employees, others are seriously damaging and involve stealing client information, including email lists, employee records, customer data and other records. Measures to prevent this, range from installing business security camera systems to installing complex access based security systems. Following are the ways in which data can be protected: Limit and Control Access to Employees and Clients: Doesn’t matter if your company is large or small, controlling access points is of vital importance. This not only helps in managing the facility better, but also allows for protection of vital information. But rather than having a key based lock system, key card access systems are the ideal choice. Thus, you can define cardholders who are allowed to enter, track their in and out time, and even determine their location. Real time notifications and reports can be generated based on the outcome of these reports. Doors can be remotely locked and unlocked if you suspect foul play, or if someone loses their card. And if an employee is terminated, his card can be deactivated to prevent misuse. There are different types of these systems. While some are based on key cards, there are others that are based on key fobs, and even biometric finger prints. Keep an Eye on Everyone: Security cameras have always played a vital role in preventing theft in retail stores. But they are now increasingly used in companies to prevent abuse of data. For instance, it is believed that the use of external removable storage devices can cause a lot of damage to the company’s security. But when you install business security camera systems, the employee is a lot more conscious and hence likely to restrict the use of these devices. The knowledge that they are being watched certainly makes them behave well. Form a Clear Policy on Data Theft and Follow It Strictly: Knowledge of the consequence more often than not, helps to deter people from doing malicious acts. It also avoids confusion on what constitutes stealing of data, and what does not. For those that would like to know more, there are several business security companies that help in this regard. The author of this article works for a company that provides security systems including key card access systems and has helped people choose from the different business security companies.