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Slide 1: Google Apps: The Missing Manual by Nancy Conner Google Apps Users Must Have Book! A free alternative to Microsoft Office? Google Apps gives you that plus plenty of bonus reasons to switch: collaborate on documents with others at the same time; whip up a Web page stocked with downloadable files; and work on it all from any Web-connected computer. About the only thing Google doesnt offer is a guide like Google Apps: The Missing Manual--the authoritative and reader-friendly way to break free of Office. Top 14 Google Docs Tricks 1. If you install Google Gears (http://gears.google.com/), you can edit Docs word-processing documents offline, and Docs automatically syncs them with the online version the next time you sign in online. 2. If you make other folks collaborators on Docs documents and spreadsheets, everyone can work on the files simultaneously. To invite collaborators, head to the upper-right Share button (for documents) or Share tab (for spreadsheets). 3. It’s a snap to publish documents created in Docs as blog posts—just select Publish as web page from the Share menu, and then click the Post to blog button. 4. If you want to embed a Docs presentation in a Web site, just go to the Publish tab, click Publish document, and then copy the HTML that appears in the Mini Presentation Module box. Paste the code into your site’s HTML, upload the revised version of the site, and voilà! 5. Google gives you a
Slide 2: whole slew of functions to help make working with spreadsheets more efficient. For the complete list, go to www.docs.google.com/support/spreadsheets. (The GoogleLookup function is particularly nifty.) 6. If your Docs list is getting cluttered, you can hide files (documents, spreadsheets, or presentations) to keep your list clean. Just turn on the checkbox next to any file you want to hide (you can select more than one), and then click the Hide button. To make a hidden file reappear, find All Items in the left-hand menu and, if necessary, click its + sign to expand it. Then click Hidden to see your hidden files; select the one(s) you want to see in your Docs list, and then click Unhide. 7. You can easily turn spreadsheet data into all kinds of charts: column, bar, pie, line, area, or scatter. To create a chart, open your spreadsheet to the Edit tab, select the range of cells you want to convert into a chart, and then click the Add chart button. In the Create Chart box that appears, tell Docs what kind of chart you want to create and fill in the other info it needs, and then click Save chart. 8. If you create a chart based on a Docs spreadsheet, you can save it as an image and insert it into a Docs document. After you create your chart, click its upper-left Chart link and select Save image. Save it to your computer, and then open the document you want to put it in. Click Insert and select Image, then tell Docs where to find the file on your computer. 9. If you don’t like a change that you (or someone else) made to one of your Docs files, no problem. Just head to that file’s revision history (click File and then choose Revision history) and pick a previous version that you like better. 10. If you’re working on a computer that doesn’t have Adobe Reader and you need to print a document, click Share and select View as web page (Preview) to open the formatted document as a Web page. You can then print it from your Web browser. The formatting isn’t quite as good as if you print from a PDF—and you’ll probably have the browser’s header and footer—but all the content is there. 11. If you’ve published a Docs document as a Web page, you can make the Web page update automatically whenever you edit the document. Just click Share and select Publish as web page; then turn on the Automatically republish when changes are made checkbox. 12. To see how your Docs document will look to folks you share it with, click the Share This Document page’s Preview document as a viewer link. If the preview doesn’t look quite right, then go back and edit the document before you share it. 13. You can add YouTube videos to your Docs presentations. In the blue bar above the edit pane, click Insert video. Google opens a box where you can search YouTube videos by keyword. Find the one you want and click it to select it. Then click the Insert Video button to put the video on your slide. Once it’s there, you can move, resize, or delete it, just like any image or shape. During a slideshow, viewers can play the video by clicking the Play button on its slide. 14. When you’ve got several collaborators editing the same document all at once, have each person choose a different color for his text to help sort out who made what changes. (The simplest thing is to have each person use the same text and highlight color.) Then, when you finalize the document, simply select the whole thing and click the Text color button to change the rainbow of text colors to basic black. Top 10 Cool Things about Gmail 1.
Slide 3: Gmail’s system of organizing emails into conversations (a collection of all the messages in an exchange) makes it easy to keep track of the various messages in a discussion. 2. You can access Gmail from a cellphone or other mobile device. Just start up your phone’s browser and point it to http://gmail.com to sign in. 3. Although you can have periods in your Gmail address, Gmail doesn’t actually recognize periods—it treats the address exactly the same with or without the periods. So if your Gmail address is jesse.smith@gmail.com, emails sent to jessesmith@gmail.com or even j.e.s.s.e.s.m.i.t.h@gmail.com will reach you. 4. If you’re reading an email and want to set up a filter for this message and similar ones, click More Actions and select Filter messages like these. (You can also select messages in a mailbox, and then choose this option.) Gmail shows the filter options with the sender’s From address already filled in. From there, you can filter by sender and/or any of the other filtering criteria. 5. Gmail scans your emails, looks for keywords, and then pairs the email with advertising that relates to those keywords. Usually, one ad’s displayed above the message you’re reading and several others are on the righthand side of the page (they’re easy to ignore). But Gmail tries to keep things tasteful, so if you receive an email about a tragedy, such as a death in the family, you won’t see any ads at all. 6. You can set up your Gmail account so that messages sent to your other email accounts arrive in your Gmail inbox. That way, you can check all your email accounts in one place. Even better, in Gmail, you can send emails so that they look like they come from your various email accounts. 7. If you write emails in more than one language, Gmail tries to guess the language of the email you’re working on and uses the appropriate dictionary. (If Gmail’s wrong, next to the Check Spelling link, click the arrow, and, from the list that appears, select the language you want.) 8. You can chat with your AOL Instant Messenger buddies through Gmail’s version of Google Talk. In Gmail’s left-hand Chat section, click the Options link and select Sign into AIM, then follow the directions. 9. To help protect you from viruses and other Internet threats, Gmail neither sends nor receives executable files—they typically have the file extension .exe—which can launch programs and wreak havoc on your computer. 10. Instead of folders to file your messages in, Gmail uses labels to organize messages. You can assign more than one label to a message, so you have several ways of finding it and don’t have to remember which folder you put it in. 11 Ways to Save Time with Google Apps 1. With Google Docs, you and your coworkers can edit the same document sim Personal Review: Google Apps: The Missing Manual by Nancy Conner If you use any Google Applications this is the book for you. I liked it so much that I had to get another one and give it away as a gift. While Google applications are always changing this book gives you 90 % of what you need and it even covers information that I didn't know. It's well worth the price and is the only book out there that tells it all. for example, I didn't realize that if you register a domain name with google that you can switch it over to GoDaddy.com since that's who actually registers the domain
Slide 4: name for them. It tells you that and how to transfer evertything properly. No more printing out of help text to find out how to do things. For More 5 Star Customer Reviews and Lowest Price: Google Apps: The Missing Manual by Nancy Conner 5 Star Customer Reviews and Lowest Price!