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Slide 1: Working Together Online September, 2008
Slide 2: Working Together Online Adam King adam@npowermichigan.org
Slide 3: To inspire and empower nonprofits to use technology to better serve their communities. NPower’s Mission
Slide 4: NPower Locations Seattle Portland Michigan Indianapolis Denver Atlanta Texas New York Philadelphia Charlotte Washington D.C. Los Angeles Phoenix
Slide 5: NPower Michigan’s Services •Consulting and Assessments •Nonprofit IT Workshops •Managed Services • • • • • • • NPower strategy, budgeting and planning Toll Free 24x7 Help desk Security (anti-spyware and anti-virus) Windows Security updates Remote assistance Software deployment System monitoring
Slide 6: Today’s Session Website Hardware Database Calendars Photos File sharing Mobile SaaS Video Collaboration Email CRM Conferencing Smartphones Blog Remote Backup Hosting Meetings Connect
Slide 7: Today’s Session What? Online, web-based tools that are free or low cost Files, data, & email accessible anywhere Share calendars Meet online, drive less
Slide 8: Today’s Session Who? Available to anyone, nonprofits especially Where? Anywhere…..that’s the point!
Slide 9: Today’s Session Why? Moving towards “platform independent” A mobile, independent, but effective staff Need less infrastructure Save time, reduce waste Get MORE done
Slide 12: Working Together Online • SlideShare.net/NPowerMichigan
Slide 13: Email / File Share / Collaborate • Wouldn’t it be nice? – – – – – – – Share calendars Share contacts Access ENTIRE mailbox (inbox & all folders) anywhere Access all your own contacts, calendar, and tasks anywhere Internal website for announcements, discussion Share & collaborate on documents online Organization-wide calendar +
Slide 14: Email / File Share / Collaborate • Option 1: Exchange & Sharepoint – Need T1 internet: $300 per month minimum – Need your own server: hardware + labor $3000 every 5 years – Need large backup hard drives: minimum 2 @ $150 each – Need separate antivirus protection: $85 dollars @ TechSoup.org – Maintenance and updates required – Server goes down = email goes down – Internet connection goes down = email goes down • Option 2: Hosted Exchange & Sharepoint – Basic DSL connection – No server needed – Backed up by Hosted Exchange provider – Antivirus protection included – Maintenance and updates included – $9 to $12 per month, per user – Makes sense for 25 or fewer staff – Recommended providers: – Intermedia.net – Sherweb.com
Slide 15: Email & Online Collaboration
Slide 16: Email & Online Collaboration • Google Apps for Nonprofits www.google.com/a/npo – Email with your domain (i.e. me@mynonprofit.org) – Shared calendars – Organizational calendar – Internal team website – Share and collaborate on documents online (word processing, spreadsheet, etc)
Slide 21: Email & Calendar Sharing • BlueTie.com – – – – – – Web based email with your domain (i.e. me@mynonprofit.org) - 10GB Shared calendars Shared contacts Online file sharing Backed up! $4.99 per user, per month
Slide 22: Online Productivity • Zoho.com – Online apps (word proc., spreadsheet, presentation) – Web conferencing, Contact Database – Basic versions of all apps are free
Slide 23: Smartphone • • • • • • Email anywhere Faster scheduling Task management (“to dos”) Address book always available Look up information / search Directions
Slide 24: Phone Number & Messaging • GrandCentral.com – – – – One phone number to ring on all of your phones Be reachable when you are out of the office View and listen to voicemails online Listen to voicemails as they are being sent
Slide 25: www.GrandCentral.com
Slide 26: Fax • RapidFax.com – Send & Receive faxes via the Web to your email – Can’t completely replace fax machine
Slide 27: Instant Messaging • Meebo.com – Free web-based IM service – Quick messaging to co-workers (in or out of the office) – Saves time
Slide 28: File Sharing • JungleDisk.com – Use as a shared network drive – Your files accessible on any computer – $2 per user per month, plus 15 ¢ per GB (Workgroup Edition) Le of ss th ma purc an h h a se intai asin lf th rve nin g e r… g a and pric e file
Slide 29: File Server vs. Online • Server – – – – – Hardware - $2000 Software - $200 Setup - $1000 Backup Media - $300 Total: $3500 every 5 years • Online File Service – 10 staff ($2 each per month) - $20 – 20 GB data (0.15 per GB, per month) - $3 – $23 per month – $1380 per 5 years
Slide 30: File Sharing • Egnyte.com – Virtual file server
Slide 31: File Sharing • Workspace.Officelive.com – Share and work on Office files from anywhere
Slide 32: File Sharing
Slide 33: File Sharing & Online Backup • More Online File Sharing and Backup – – – – – – Xdrive.com ElephantDrive.com Ibackup.com Mozypro.com Box.net YouSendit.com & MailBigFile.com More listed at: http://techmagazine.ws/free-online-file-storage/
Slide 34: Database & Financials • Online Databases – – – – – Buy vs. Rent? Access web-based database from any computer No software or server required No updates or maintenance required Data is backed up and secured
Slide 35: Database & Financials           Salesforce CRM – www.salesforcefoundation.org Zoho CRM – www.zohocrm.com Sugar CRM – www.sugarcrm.com Convio Common Ground – www.convio.com Donor Perfect – www.donorperfect.com eTapestry – www.etapestry.com Volgistics – www.volgistics.com WildApricot – www.wildapriciot.com Democracy In Action – www.democracyinaction.org Quickbooks Online – www.intuit.com
Slide 36: www.WorkFlowPerfect.com • WorkFlowPerfect.com – Enforce best practices and processes – Everyday business activities – Assign tasks, track progress – Upload files and supporting documents
Slide 37: Team & Project Collaboration • Huddle.net – Online project management and team collaboration – Manage programs, share files, discussion boards – Free for 1 or 3 projects…
Slide 38: Online Conferencing • DimDim.com – Online voice, video – Share slides, show your computer Desktop – Free for 20 or less attendees
Slide 40: Online Conferencing
Slide 42: Online Conferencing • More web conferencing tools: – Zoho – WebEx – Microsoft Live Meeting – Adobe Connect Pro – FuzeMeeting.com
Slide 43: Conference Calls • FreeConferenceCall.com & Rondee.com – Host a conference call for free – Usually not a local number
Slide 44: Video Conferencing • Skype.com – Free person-to-person video calls – Free conference calls up to 25 people
Slide 45: Video Conferencing • Oovoo.com – Free video conferencing for up to 3 people at a time
Slide 46: Scheduling • MeetingWizard.com – Send a single meeting request to many people with proposed dates and times – Choose the time that works best for most – Automated email reminders
Slide 47: Meetings • MyCommittee.com – Create a committee, add agenda, invite members, automated meeting reminders – post minutes, discuss/edit online – Free for 1 committee
Slide 48: To Do Lists • RememberTheMilk.com & ToodleDo.com – – – – Online To Do list Share with staff Prioritize, due dates, etc. Email and RSS alerts
Slide 49: To Do Lists • ToodleDo.com
Slide 50: Social Bookmarking • Del.icio.us • Shared (“Social”) Bookmarking tool • Sign up for an account and share bookmarks across your organization • http://del.icio.us/NPowerMichigan
Slide 51: Remote Access • LogMeIn.com – Free access to your computer at the office – Work on files, email, etc.
Slide 52: Cost to Drive • CostToDrive.com
Slide 53: Meet Half Way • MeetWays.com
Slide 54: What will work for YOU? 1. 2. 3. 4. 5. 6. 7. 8. Use mobile devices Meet online Hosted Email solution Calendar sharing Files online Database online Projects & Tasks online Fax & Voicemail access
Slide 55: Adam King adam@npowermichigan.org