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Slide 1: PROJECT MANAGEMENT CONSULTANT THE USES OF PMC IN THE MITIGATION OF PROJECT DELAY
Slide 2: RESEARCH OBJECTIVES The main objective of this research is to identify the uses and effectiveness of Project Management Consultant (PMC) in the mitigation of delay in construction project. However, several subobjectives were also established as follow:  To identify involvement and responsibilities of PMC in construction project.  To identify the problems that cause delay in construction project.  To acknowledge the knowledge and expertise used by PMC in the mitigation of delay in construction project.
Slide 3: SCOPE OF RESEARCH The study focuses on the implementation of PMC in the construction projects in Malaysia. Scope of this research also widen up to : Contracting organizations and construction projects condition especially during the occurrence of project delay. Delay that happened in Malaysia and worldwide construction projects. Information obtained from all possible sources from first hand sources like local interviews and case study, secondary sources including international books, journals and articles and from local sources as well.
Slide 4: RESEARCH METHODOLOGY This research was conducted following the scope determined, using a few methodologies to gather valuable information and materials. The methodologies implemented in this research include : 1. 2. 3. 4. Literature review Questionnaire survey Case study Interview
Slide 5: Research Background 1. Previous study on project delay  Many studies and researches concluded that project delay has been the major problem in construction industry.  Costly for both the owner and the project supervisor.  Few factors that cause delay in construction projects :  Financial  Project administration  Changing scope of the projects  Environmental factors  Human Resources  Economy influence
Slide 6: 1.2 Previous study on project management Many researches and surveys by has been conducted during the century to acknowledge the best definition and methods, techniques, importance and implementation of project management in varies of industry sector :  Critical factors that important for the success of a project :clear defined scope and objective, good communication, realistic schedule and adequate funds resources.  The effectiveness of project management practices in construction projects :- would improve management capabilities and efficiently enable for economic growth.
Slide 7: DEFINITION OF PROJECT MANAGEMENT According to the Project Management Institute (PMI), the discipline of project management can be defined as followed : “ The art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality and participation satisfaction “
Slide 8: DEVELOPMENT OF PROJECT MANAGEMENT  In the 19th century, the owner and manufacturers independently managed their own projects.  Manhattan Project – displayed the principles of organization, planning and direction that evolve to the modern project management.  PERT Chart and Critical Path Method (CPM) were introduced.  Project Management Institute (PMI) was formed in 1969.  International Project Management Association (IMSA) was formed in 1979.  World Trade Center (WTC) was the first publicized government use of project management concept.  The PMI established a Master in Project Management degree program (1984), ‘Body of Knowledge’ (1983-1986), and a certification evidence of an adequate knowledge base and services records.
Slide 9: Project Management Objectives
Slide 10: PROJECT MANAGEMENT CONSULTANT (PMC)
Slide 11: ROLE AS PMC  Assign human resources that appropriate to the project.  Leader to the other participates in the project.  Project monitor and controller – eyes to the client.  Advisor to the client in the matter of planning, design, contract documents and others.  Project supervisor  Engagement link between the owner and the project team.  Chief negotiator in all aspects related to the project.
Slide 12: RESPONSIBILITIES OF PMC Project Management Responsibilities   Manage with professionalism. Co-operate with related professional in tendering and quotations. To keep the provision tags with all relevant country’s law. Represent the owner during all project meetings. Ensure the application for the project facilities are succeeded. Certificates of Fitness (C.F) Technical and Consultancy  Prepare feasibility study regarding to the project.  Advice and recommend to the owner in professional appointments.  Negotiate on the professionals fees and payment.  Brief professional consultants and designers over the technical substances.  Provide their technical expertise and conduct technical meeting.    
Slide 13: Town planning, conversion and subdivision consultancy  Cooperation with the local authorities  Co-ordinate with the related technical consultants over the inputs for the layout planning.  Monitor the progress of approvals.  Reports the current status of progress to the owner.
Slide 14: DELAY IN CONSTRUCTION PROJECTS DEFINITION OF DELAY  The failure of project completion within the contract period.  A delay claim on a construction project relates to a period of time when a project extended or work has not been performed due to some circumstances.  Classified as compensable, noncompensable and inexcusable. OCCURRENCE of PROJECT DELAY  Delay started due to delayed start of a project’s task or extended activity duration.  Accumulated effects of the delays in overall project completion.
Slide 15: RESPONSIBILITIES OF PROJECT DELAY Al-Khalil and Al-Ghafly, “Important causes of delay in public utility projects in Saudi Arabia”, Construction Management and Economics (1999).
Slide 16: CAUSES OF PROJECT DELAY  Client-related factor  Consultant-related factor  Contractor-related factor  Contract factors  Contractual relationship factors  Material  Labor, equipment and machinery  External factors
Slide 17: QUESTIONNAIRE SURVEY
Slide 18: QUESTIONNAIRE SURVEY PMC IN CONSTRUCTION PROJECT  Contractors gave the warmest respond among the others.  Most of respondents were among engineers and architects despite of consultants.  Over 50% of the respondents have gained 5-10 years of experience in the construction industry.  PM necessary to improve the overall project management performances in a construction project.  PMC most needed in complex and large projects.
Slide 19: ROLE AND RESPONSIBILITIES OF PMC IN CONSTRUCTION PROJECTS.  PMC responsible to ensure the completion the completion of project within specified time, budget and schedule.  Required to provide advisory and assisting the owner in defining the scope of the project, planning and the other aspects in the construction project.
Slide 20: KNOWLEDGE AND EXPERTICE REQUIRED BY PMC  Planning and management skills are the most important knowledge and expertise needed by PMC.  PMC needs to understand PM principles and knowledge, as well as the other construction knowledge.  Smoothen relationship with other project participants.
Slide 21: PROJECT MANAGEMENT SOFTWARE FOR PMC  PM software is very helpful for project manager as well as PMC to accomplish PM tasks more efficiently.  The current usage of PM software increasing due to the complexity of the modern construction industry.  Microsoft Project is the most preferred PM software.
Slide 22: STAGE OF DELAY STARTS  Delay in construction projects normally starts during the planning and scheduling.  Construction works is the second highly-rated critical stage.  Delay may be occurred due to internal and external problem that sometimes unavoidable like weather.  Design works and tendering are also the major stages that need attention to avoid delay.  Need fast, creative and effective decision from the management team like PMC.
Slide 23: CAUSES OF DELAY  Misevaluation over budget and cost.  A proper cash flow injection needed to projecting and controlling inflow and outflow of cash.  Poor project management like planning, scheduling and tendering.  Slow decision making and owner’s changing requirements.  Look for the best approach for good, sensible and effective decisions.
Slide 24: PARTIES AFFECTED BY PROJECT DELAY  The owner is the most affected by project delay since he as the project financier has to face cost overrun and late of gaining benefit from the project.  PMC has to re-organize and monitor work progress since he uphold the biggest responsibility to ensure the completion of project within time, cost and schedule.
Slide 25: PMC IN THE MITIGATION OF DELAY  PMC needs to identify the cause of delay first before proceeding to the other step in the mitigation of delay.  Fast and effective decision-making in finding the best approach to overcome the delay.  Reschedule work programs and upgrading project monitoring to ensure all parties involved contribute more effective works.
Slide 26: IMPORTANT PARTIES IN THE MITIGATION OF PROJECT DELAY  PMC as the leader to reorganize and monitor all workers in overcoming the delay.  The owner is important to ensure smooth cash flow throughout the project delay.  Contractor plays important role beside PMC especially to manage sub-contractors under him.
Slide 27: THE EFFECTIVENESS OF PMC  80% of the respondents agreed that PMC is an effective alternative in managing and overcoming delay in construction project.  Splendid implementation of proper PM methods, tools and techniques by PMC increases the chances of a project success.
Slide 28: CASE STUDY PROJECT INFORMATION  A project of 5 storey quarters building at Jalan Dato’ Menteri, Johor Bahru, Johor worth over RM 1.5 million.  Owned by State Govt. of Johor, under the name of Johor Islamic Department (JAIJ).  Total Project Management (TPM) Technopark Sdn. Bhd. under JCorp. appointed as PMC.
Slide 29: CASE STUDY PROJECT DELAY This project is subjected to be completed by 7th April 2003, however it has been delayed till now due to few factors such as:      Residents late departure Weather Small construction site Works changing orders Local authorities TPM IN THE MITIGATION OF DELAY  Negotiate with JAIJ over the late departure of their staff from their old quarters (project site).  Increased site meeting and supervision on the project progress.  Apply for Extension of Time (EOT) for the contractors.  Inspection over project documentation from time to time.  Inform the owner about the work progress – financial injection.  Negotiate with local TNB over the changes of building sub-station.  Monitor the work progress to ensure the site for the sub-compact station is prepared during the installment works.
Slide 30: JAIJ’S STAFF QUARTERS
Slide 31: CONCLUSION AND DISCUSSIONS PMC’S FUNCTION IN PROJECT  Assist the owner in defining the project scope, planning and scheduling.  Provide consultation and advisory.  Coordinate professional consultants, contractors and other project manpower.  Monitoring the project progress.  Assist the owner in decisionmaking over all matters arise during the project development.  As engagement between the owner, consultant, contractor and all level of staff. KNOWLEDGE AND EXPERTICE REQUIRED BY PMC  Planning and management skills.  Contracting knowledge.  Technical knowledge.  Decision-making skills  Communication skills
Slide 32: CONCLUSION AND DISCUSSIONS FACTORS OF PROJECT DELAY  Financial problem  Poor project management  Client’s changing requirement  Manpower problem  Lack of expertise handling the project. TECHNIQUES USED BY PMC  Effective project scheduling  Effective decision making  Effective problem solving approach  Evaluation and appraisal techniques  Effective cash flow projection
Slide 33: THE END THANK YOU