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Slide 1: Preparing for the CAPM Exam ® Project Management Institute California Central Valley Chapter (PMI – CCVC) Time Management June 20, 2011
Slide 2: Agenda • Matching Game – (50 min) – <Matching Handout> • Break – (10 min) • Address Questions from Reading – (50 min) • Slides – what you need to know • CPM Example – <Group Exercise: Handout> • Break – (10 min) • Questions – Drill/Practice – (60 min) – <FASTrac> • Summary: <how to prepare, handouts> Time Management June 20, 2011
Slide 3: The Primary Topics for Project Time Management: • Determining what resources are available and when • Determining how much time the project will take to complete • Calculating the critical path and the float of a network diagram • Know how to compress a project schedule • Know the different types of network Analysis Time Management June 20, 2011
Slide 4: Project Time Management 6.1 Activity Definition Project Time Management 6.0 Activity Definition 6.1 Activity Sequencing 6.2 Activity Resource Estimating 6.3 Activity Duration Estimating 6.4 Schedule Development 6.5 Schedule Control 6.6 Time Management April 4, 2011 4
Slide 5: Key Concepts for Activity Definition        Def: Activity Definition Output: Activity List, Activity Attributes Diff: Deliverables and Activities Diff: WBS, Work Package, Activity Def: Constraints Def: Assumptions Def: Enterprise Environmental Factors Time Management 5 April 4, 2011
Slide 6: Key Concepts for Activity Definition     Def:Organizational Process Assets Def: Decomposition Def: Rolling Wave Def: Templates Time Management 6 April 4, 2011
Slide 7: Project Time Management 6.2 Activity Sequencing Project Time Management 6.0 Activity Definition 6.1 Activity Sequencing 6.2 Activity Resource Estimating 6.3 Activity Duration Estimating 6.4 Schedule Development 6.5 Schedule Control 6.6 Time Management 7 April 4, 2011
Slide 8: Key Concepts for Activity Sequencing  Def: Activity Sequencing  Output: Project Network Diagram  Diff: Mandatory, Discretionary, External Dependencies  Def: Finish-start, Start-start, Finish-finish, Start-finish  Def: Lead, Lag  Diff: PDM, ADM, Conditional diagramming method (GERT) Time Management 8 April 4, 2011
Slide 9: Project Time Management 6.3 Activity Resource Estimating Project Time Management 6.0 Activity Definition 6.1 Activity Sequencing 6.2 Activity Resource Estimating 6.3 Activity Duration Estimating 6.4 Schedule Development 6.5 Schedule Control 6.6 Time Management 9 April 4, 2011
Slide 10: Key Concepts for Activity Resource Estimating        Def: Activity Resource Estimating Output: Activity Resource Requirements Def: Published Estimating Data Def: Alternative Analysis Def: Bottom-up estimates Def: Resource Breakdown Structure Def: Resource Calendar Time Management 10 April 4, 2011
Slide 11: Project Time Management 6.4 Activity Duration Estimating Project Time Management 6.0 Activity Definition 6.1 Activity Sequencing 6.2 Activity Resource Estimating 6.3 Activity Duration Estimating 6.4 Schedule Development 6.5 Schedule Control 6.6 Time Management 11 April 4, 2011
Slide 12: Key Concepts for Activity Duration Estimating         Def: Activity Duration Estimating Def: Work Periods Output: Activity Duration Estimate Def: Expert Judgement Def: Analogous Estimating Def: Parametric Estimates Def: Three Point Estimates Diff: Management Reserve & Contingency Reserve 12 Time Management April 4, 2011
Slide 13: Project Time Management 6.5 Schedule Development Project Time Management 6.0 Activity Definition 6.1 Activity Sequencing 6.2 Activity Resource Estimating 6.3 Activity Duration Estimating 6.4 Schedule Development 6.5 Schedule Control 6.6 Time Management 13 April 4, 2011
Slide 14: Key Concepts for Schedule Development       Def: Schedule Development Input: Calendars Output: Project Schedule Def: Critical Path Def: Float, Slack Know the purpose of the CPM Forward Pass and Backward Pass Time Management 14 April 4, 2011
Slide 15: Key Concepts for Schedule Development         Def: PERT, 3 Point Average, GERT Def: Critical Chain Method Def: Normal Distribution Def: Monte Carlo Simulation (what-if analysis) Def: Duration Compression Def: Schedule Model Data Def: Crashing Def: Fast Tracking 15 Time Management April 4, 2011
Slide 16: Key Concepts for Schedule Development  Def: Heuristics  Def: Resource Leveling (smoothing)  Diff: Project Network Diagrams, Bar Charts, Logic Bar Chart and Milestone Charts Time Management 16 April 4, 2011
Slide 17: Project Time Management 6.6 Schedule Control Project Time Management 6.0 Activity Definition 6.1 Activity Sequencing 6.2 Activity Resource Estimating 6.3 Activity Duration Estimating 6.4 Schedule Development 6.5 Schedule Control 6.6 Time Management 17 April 4, 2011
Slide 18: Key Concepts for Schedule Control  Def: Schedule Baseline  Input: Schedule Baseline  Output: Schedule Model Data, & Baseline Updates  Def: Performance Measurement  Def: Variance Analysis  Def: Schedule Management Plan Time Management 18 April 4, 2011
Slide 19: Group Exercise “Critical Path Scenario” Time Management 19 June 20, 2011
Slide 20: Group Critical Path Exercise Activity Start 2.3.3.1 2.3.3.2 2.3.3.3 2.3.3.4 2.3.3.5 Preceding Activity Estimated Duration 0 Start 2.3.3.1 2.3.3.2 2.3.3.3 2.3.3.3 20 25 8 8 6 2.3.3.6 2.3.3.7 End 2.3.3.5 2.3.3.4, 2.3.3.6 2.3.3.7 8 4, 4 + 16 hour FS lag 0 Time Management 20 June 20, 2011
Slide 21: Group Exercise “FASTrac Selections” Time Management 21 June 20, 2011
Slide 22: Group FASTrac Exercise ID Number Group 1 401 410 382 400 439 463 1295 386 413 390 513 ID Number Group 2 451 668 408 640 399 437 411 1308 507 472 477 Time Management 22 June 20, 2011
Slide 23: Good luck studying!!! Time Management 23 June 20, 2011