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Slide 2: www.ReadySetPresent.com Program Objectives  Develop a meeting plan.  Define roles that contribute to     making a meeting more effective. Identify and practice behaviors that help build a team. Learn and practice techniques to better manage your meetings. Deal constructively with behaviors that may hinder effectiveness. Evaluate the quality of meetings. Page 2
Slide 3: www.ReadySetPresent.com Program Objectives  Identify the things that go wrong at meetings and brainstorm ways to overcome these problems. process and content.  Describe the difference between  Gain knowledge of four meeting types: information sharing, gathering, problem solving, decision making and planning/strategizing. Page 3
Slide 4: www.ReadySetPresent.com Program Objectives  Discuss and practice several meeting methods: brainstorming, agenda, free-field analysis, group consensus and the action register. of careful meeting preparation.  Gain knowledge of the importance  Write meeting objectives.  Plan a meeting agenda. Page 4
Slide 5: www.ReadySetPresent.com Program Objectives  Write a means to inform participants about the meeting. purpose of the meeting.  Design an opening statement of the  Describe the importance of follow-up after the meeting and be aware of the group method.  Identify the difference between task functions and group relations functions. Page 5
Slide 6: www.ReadySetPresent.com Program Objectives  Recognize some different personalities and learn some tips for handling some group interaction problems.  Participate in a meeting with prepared notes and agenda.  Create an action plan for meeting effectiveness.  Complete post work assignment to participants’ satisfaction. Page 6
Slide 7: www.ReadySetPresent.com A Challenge Please write a one sentence definition of RUNNING EFFECTIVE MEETINGS. Page 7
Slide 8: www.ReadySetPresent.com Definition Of A Meeting A coming together of an assembly. Page 8
Slide 9: www.ReadySetPresent.com Why Have A Meeting a problem.  To solve  To make a decision.  To develop a plan.  To gather or convey information.  To get a response to information.  To obtain approval/reach consensus.  To establish understanding/rapport.  To clarify responsibilities.  To create a sense of teamwork. Page 9
Slide 10: www.ReadySetPresent.com Meetings Are Unproductive (1 of 2)      Purpose of the meeting is unclear. There is no agenda/organization. The leader tries to accomplish too much. The meeting starts late. Too many people are at the meeting. Page 10
Slide 11: www.ReadySetPresent.com Meetings Are Unproductive (2 of 2)      The leader loses control. One person dominates the meeting. Individuals wander from the topic. Individuals go back over old items. No clear direction/no clear conclusions are reached. Page 11
Slide 12: www.ReadySetPresent.com Where to Begin So where does the conductor of a meeting begin? With an AGENDA! Page 12
Slide 13: www.ReadySetPresent.com About This Product: To download this entire Meetings PowerPoint presentation visit ReadySetPresent.com Over 100+ slides on topics such as: why meetings are unproductive, group roles and behaviors, effective meeting notes, guidelines for effective meetings, information sharing/gathering, recognizing resistance to accepting change, phases of change transition, problem solving meetings, decision making, before the meeting, agenda and goals, during the meeting, running effective meetings, after the meeting, common scheduling problems, scheduling hints, taking minutes, how to's and more. Free - Use Them Over and Over Again. Please Visit: www.ReadySetPresent.com Page 13