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Published:  November 29, 2011
 
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Slide 1: Smithsonian Institution Libraries “Metadata Mixing & Matching For Discovery” LSC 888 The Special Library/ Information Center Suzanne C. Pilsk ~ Smithsonian Institution Libraries ~ 2010
Slide 2: Facts and Figures Smithsonian Institution Libraries Washington, D.C. • Anacostia Museum & Center for African American History and Culture Library • Anthropology Library • Botany and Horticulture Library • The Dibner Library of the History of Science and Technology • Freer Gallery of Art and Arthur M. Sackler Gallery Library • Hirshhorn Museum and Sculpture Garden Library • Joseph F. Cullman 3rd Library of Natural History
Slide 3: Facts and Figures Smithsonian Institution Libraries Washington, D.C. (continued) • • • • • • • • Museum Studies & Reference Library National Air and Space Museum Library National Museum of American History Library National Museum of Natural History Library National Postal Museum Library National Zoological Park Library Smithsonian American Art Museum/National Portrait Gallery Library Warren M. Robbins Library, National Museum of African Art
Slide 4: Facts and Figures Smithsonian Institution Libraries Elsewhere Suitland, Md. • Museum Support Center Library • National Museum of the American Indian Library Edgewater, Md. • Smithsonian Environmental Research Center Library New York City • Cooper-Hewitt, National Design Museum Library Republic of Panama • Smithsonian Tropical Research Institute Library
Slide 5: Facts and Figures Smithsonian Institution Libraries African Art African American History and Culture Anthropology American Art American History Asian and Middle Eastern Art Aviation history and Space Flight Design and Decorative Arts Environmental Management and Ecology History of Science and Technology Latino History and Culture Materials Research Modern and Contemporary Art Museology Native American History and Culture Natural History Postal History Tropical Biology Trade Literature World’s Fair Ephemera
Slide 6: What’s So Special? Public Museum Smithsonian Institution is the largest museum complex in the world … “The Nation’s Attic”
Slide 7: “Increase and Diffusion of Knowledge” Unlock the Mysteries of the Universe Understanding and Sustaining a Biodiverse Planet Valuing World Cultures Understanding the American Experience
Slide 8: SIL Mission (Smithsonian Directive 500) As the largest and most diverse museum library in the world, SIL leads the Smithsonian in taking advantage of the opportunities of the digital society. SIL provides authoritative information and creates innovative services and programs for Smithsonian Institution researchers, scholars and curators, as well as the general public, to further their quest for knowledge. Through paper preservation and digital technologies, SIL ensures broad and enduring access to the Libraries’ collections for all users.
Slide 9: SIL’s Strategic Plan “Focus on Service” • GOAL 1: COLLABORATING ACROSS BOUNDARIES – SIL creates a compelling environment for connecting, collaborating and exploring across disciplines and information boundaries • GOAL 2: DISCOVERING INFORMATION – SIL enhances and eases the discovery of information in our collections for SI scholars, researchers, scientists, and the larger world of learners • GOAL 3: CONNECTING WITH USERS – SIL understands and meets user needs, serving users where they live and work • GOAL 4: BUILDING EXPERTISE – SIL builds expertise on information discovery, navigation and management • GOAL 5: ENABLING OUR MISSION – SIL ensures its success through increased financial strength, effective administrative support, and organizational excellence
Slide 10: Facts and Figures Smithsonian Institution Libraries Total volumes > 1.7 million 50,000 are rare books 10,000 manuscripts Trade Catalogs > 500, 000 items > 30,000 companies dating from the 1800s
Slide 11: Facts and Figures • 102 Smithsonian Libraries Staff • 17 Souls in Cataloging Services (with contractors)
Slide 12: • Traditional Library • Traditional Services
Slide 13: Integrated Library System Smithsonian Institution Research Information System (SIRIS) – MARC – AACR2r – ISBD – LC Classification – LC Subject Headings
Slide 14: Traditional Cataloging • • • • • • • Monographs Serials Videos Microfilm/fiche Sound Recordings CD/DVDs Electronic Resources
Slide 15: Traditional Cataloging • OCLC • Program for Cooperative Cataloging – NACO – SACO – BIBCO
Slide 16: SI Libraries Serves • • • • • Curators Researchers Post-Docs Museum Administrators Public
Slide 18: IFLA’s Functional Requirements for Bibliographic Data To Find To Identify To Select To Obtain To USE
Slide 19: Determining Level of Metadata • • • • • What do you have? What staff do you have? Who are your users? Where will it go? Will it stay there or travel on and on and on and on and on and on and on and on
Slide 20: Metadata
Slide 21: Metadata – failure to serve
Slide 23: Metadata: MARC MARC 110 Oscar Mayer & Co. 650 Frankfurters
Slide 24: Metadata Dublin Core Creator: Oscar Mayer & Co. Subject: Frankfurters
Slide 25: Metadata: Real MARC – Still failure to serve 02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400 1010350023001150400061001380490027001990500015002261000042002412450193002 8326000830047630000170055950403350057650501540091159001090106559000960117 4650002601270945002101296945007301317945003101390945004801421945004801469 9450047015179450079015649450044016439450046016879450048017339450076017819 4500440185794500510190194500510195294500710200394500900207494500960216494 5003102260-459797-20050131154400.0-731129m19021933enk b 000 0 lat c- -aagr03000069 //r582- -a14018362- -aABY6485LB- -a(OCoLC)ocm00751549- -aU.S. Dept. of Agr. Libr.-cRIU-dOCL-dCHS-dSER-dSMI-dWaOLN- -aSMI$-aSMIM-aSMIE-aSMIB-00-aQL354-b.S51 -aOscar Mayer & Co.-10-aPronto pup:-bhot dogs hamburgers/-ca Oscar Mayer and Company.- -aNew Orleans, La. :-bBourbon Street Foods,-c2000.
Slide 26: Metadata: MARCXML <?xml version="1.0" encoding="UTF-8" ?> <collection xmlns="http://www.loc.gov/MARC21/slim" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://www.loc.gov/MARC21/slim http://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd"> <record><leader>02761nam a2200469 4500</leader> <controlfield tag="001">459797</controlfield> <controlfield tag="005">20050131154400.0</controlfield> <controlfield tag="008">731129m19021933enk b 000 0 lat c</controlfield> <datafield tag="010" ind1=" " ind2=" "> <subfield code="a">agr03000069 //r582</subfield> </datafield>
Slide 27: How to make THIS into 0’s and 1’s
Slide 28: Virtual Library defined in the Online Dictionary for Library and Information Science A "library without walls" in which the collections do not exist … [in] tangible form at a physical location but are electronically accessible in digital format via computer networks. The term digital library is more appropriate because virtual (borrowed from "virtual reality") suggests that the experience of using such a library is not the same as the "real" thing when in fact the experience of reading or viewing a document on a computer screen may be qualitatively different from reading the same publication in print, but the information content is the same regardless of format. ~ http://lu.com/odlis/odlis_v.cfm
Slide 29: Digital Library defined in the Online Dictionary for Library and Information Science A library in which a significant proportion of the resources are available in machine-readable format … . The digital content may be locally held or accessed remotely via computer networks. … In libraries, the process of digitization began with the catalog, moved to periodical indexes and abstracting services, then to periodicals and large reference works, and finally to book publishing. ~ http://lu.com/odlis/odlis_v.cfm
Slide 30: Traditional Digital Library • Electronic Journals & Databases • Digital Editions • Online Exhibitions • Online Catalog • Digital Reference
Slide 32: If you digitize it … Will they find it?
Slide 33: Search Gone BAD!
Slide 35: - Specimen - Plate or other visual image - Taxonomic description
Slide 37: Beyond the Traditional Taxonomic Literature Needs/Requests • Beyond the Scan • Beyond the Re-Keyed • Marking up the data in metadata schemas
Slide 40: MARC Milk, eggs, lactaid Make dentist appt. LCSH/LCCS Feed the cat ISBD AACR Pick up dry cleaning
Slide 41: Dublin Core MARC Milk, eggs, lactaid METs ISBD Faceted RDA LCSH/LCCS Add hotdogs to grocery list Feed the cat XML Dewey AACR MODS Access XMP relatedItem FRBR Pick up dry cleaning Hierarchical TEI ONIX
Slide 42: Discoverable Milk, eggs, lactaid Make dentist appt. Interoperability Feed the cat Open Access Collaboration Pick up dry cleaning
Slide 44: Biodiversity Heritage Library (BHL)
Slide 46: title Need Goin’ down is… EOL Curator species RequestEvaluate need “gap-fill” for other BHL library Bibliographic Data from SIRIS Carts delivered to scanner the rows Picklist Database Stores Select / reject / ship state & supplies item metadata to IA Put on shipping cart, generate‘packinglist’ invoice Update picklist if item record has been changed During cataloging touch-up Circ to scanner serial? yes Other library “bid” ? no Select title in picklist, upload to monograph de-duper Circ to cataloging for MARC editing yes Duplicate? no The Stacks Reject in picklist, Circ in Horizon Return to stacks fail Metadata check pass no “Bid” on title, select in picklist Reject in picklist, return to stacks Pull from stacks Circ in ILS Preliminary metadata check And physical check fail Preservation review pass
Slide 47: IA scanning process Unique IA id is assigned Metadata is gathered from SIRIS and the picklist db And associated with the scan JP2000s generated & transformed Served on archive.org QA is done by IA on 10% Carts delivered to scanner Put on shipping cart, generate ‘packinglist’ Invoice, alert scanning center BHL Portal Periodically harvests Marc.xml (bib) and item Records, along with JP2000 from Archive.org To index and display In the portal Books are returned, cart contents are verified against invoice SIL does 20% QA Checking for metadata matching With item, scan quality etc Update picklist to indicate rescan no Pass QA? yes Updated in picklist as scanned Circ in Horizon Place BHL sticker near barcode Return to Stacks Download .csv from portal with SIL barcodes, Portal URLs Send URLs to SIRIS Office for batch updates
Slide 48: BHL Mass Scanning Workflow •Bid Lists •Serials Management •Pick Lists •Packing Lists •Monographic Management •Local data flow •WonderFetchtm •Return of data •Return of material •Billing Ernest Ingersoll Hand-book to the National Museum … Smithsonian Institution, 1886
Slide 49: BHL 1. 2. 3. Select Book ~Pull from Shelf Review Physically and Metadata Establish viability and create Wonderfetchtm 4. Send to IA scanning center 5. Book is scanned & QA 6. Page images loaded 7. Derivatives created 8. Book returned to library 9. Files harvested from IA portal to BHL 10. Taxonomic Intelligence Added 11. Available through BHL
Slide 50: Monographic DeDuper
Slide 58: The BHL Portal is not a library catalog
Slide 79: Collections.SI.edu ~ SI Libraries 842,000 Records in ILS 27,805 Trade literature 74,613 Art and Artists files 4,000 SI Digital Repository (SI Research Online)
Slide 80: Not in Collections.Si.Edu
Slide 81: Collections.SI.edu ~ Freer + Sackler 53% of the ENTIRE collection at www.asia.si.edu & collections.si.edu 12,269 objects online NOT: F/S G’s Study Collection – 10,872 objects only for study not for exhibit – will never go online
Slide 82: Collections.SI.edu ~ NPM 12,000 Records Collections.si.edu 16,000 Records in the ARAGO 214,000 Records in the database 6 Million objects = 0.2% in Collections.si.edu
Slide 83: Collections.SI.edu ~ NMNH NMNH estimates 126 Million Specimens
Slide 85: Collections.SI.edu ~ NMNH NMNH estimates 126 Million Specimens 5,400,000 Catalog Records in collection management system – 5,218,793 available on collections.nmnh.si.edu (181,207 records not available)
Slide 86: Collections.SI.edu ~ NMNH Coming soon: IZ 992,000 (68,000 with media) Bot 788,000 (1,300 with media)
Slide 87: Collections.SI.edu ~ NMNH NMNH estimates 126 Million Specimens 5,400,000 Catalog Records in collection management system – 5,218,793 available on collections.nmnh.si.edu (181,207 records not available) 6 out of 10 units supplying data to collections.si.edu = 2,527,557 records (153,418 have images)
Slide 88: Collections.SI.edu 4,600,000 Records 445,000 Images 40 Data sources 50% of the records are from 1 source (NMNH and still growing 2,527,557 records with 153,418 images)
Slide 89: SI Wide Estimations • 136.9 MILLION objects • 13 MILLION digital records • 821,000 digital images
Slide 90: “The worth and importance of the Institution is not to be estimated by what it accumulates within the walls of its building, but by what it sends forth to the world.” —Joseph Henry The Smithsonian Institution’s First Secretary 1852
Slide 92: Credits Thanks to staff at NMAI SIL NMNH MBL/WHOI Library NPM MoBot Freer/Sackler NYBG BHL
Slide 93: Smithsonian Institution Libraries “Metadata Mixing & Matching For Discovery” Suzanne C. Pilsk Smithsonian Institution Libraries PilskS@si.edu

   
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