Hide Notes 

Slide 1: Paperless Solution Search Criteria Enterprise or City Wide One Vendor User Friendly ROI/ Minimum Management Application Integration Capable
Slide 2: Paperless Solution Spool Files/Reports
Slide 3: Paperless Solution Spool Files/Reports
Slide 4: Paperless Solution Spool Files/Reports
Slide 5: Paperless Solution Spool Files/Reports General Ledger 30 reports 100 pages per Payroll 25 reports 80 pages per Finance 50 reports 75 pages per Utility Billing 25 reports 200 pages per Budget 25 reports 25 pages per Permits 25 reports 25 pages per Monthly Averages 4.2 Boxes
Slide 6: Paperless Solution Spool Files/Reports 3 Printers Paper Operating Cost Maintenance $300 $540 $600 Annually Cost $17,280
Slide 7: Compelling Business Needs for a Solution Printing & distributing reports from spool files is timeconsuming & expensive Paper, toner & mailing costs are expensive Spool files must be printed immediately Parsing large spool files can take hours
Slide 8: Paperless Solution Paper – Paper - Paper
Slide 9: Paperless Solution Something to consider – what’s better? Agenda packet Agenda CD • 506 pages • heavy – 5 lbs • “bulky” – 3” stack • paper costs only • Must have it to read it • A manual process to produce
Slide 10: Paper – Paper - Paper This document contains confidential & proprietary information of API
Slide 11: Paperless Solution This document contains confidential & proprietary information of API
Slide 12: Paperless Solution This document contains confidential & proprietary information of API
Slide 13: The Current Workflow - TRENDS 95% of information is on paper. Source: IDC Workers spend 50% of their time searching for information. Source: Price Waterhouse Coopers 25% of paper documents are misplaced or lost. Source: DataPro/Gartner Group The rate of growth of unstructured information in companies is 200% per year. Source: Yankee Group This document contains confidential and proprietary information of API
Slide 14: Compelling Business Needs for Solutions  Finding specific information in a report is difficult and time consuming  Storing hard copies (on & off site) is costly  Adding retention dates to reports for compliance mandates is time consuming  Decrease processing time gaps between document receipt & payment  Lower manpower costs to manage documents This document contains confidential & proprietary information of API
Slide 15: API Integration Medical Software Excel Spreadsheet iSeries Applications Outlook Contacts Microsoft CRM
Slide 16: API Integration ESRI, GIS Applications Business Software New World Systems SunGard Munis Windows, GUI, Legacy Systems Microsoft Dynamics GP
Slide 17: Questions? 17