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Slide 1: CPS 5.0 for PC User’s Guide Changing the face of Education
Slide 2: Table of Contents Table of Contents Chapter 1: Getting Started ............................................................................................................ 10 Installing CPS ......................................................................................................................................................11 Install CPS from the CPS Installation CD ........................................................................................................11 Mouse/Keyboard Shortcuts ...............................................................................................................................12 Software Support Information ...........................................................................................................................13 Hours .............................................................................................................................................................13 Contact Information ......................................................................................................................................13 Training Information .....................................................................................................................................13 New Features in CPS 5.0 ....................................................................................................................................14 Chapter 2: CPS Overview ............................................................................................................... 15 Create Functions ................................................................................................................................................15 Engage Functions ...............................................................................................................................................16 Report Functions ................................................................................................................................................16 Chapter 3: Create Functions .......................................................................................................... 17 Databases ............................................................................................................................................... 17 Create a New Database ......................................................................................................................................17 First-time CPS Users ......................................................................................................................................18 Subsequent CPS Users ...................................................................................................................................18 Protect a Database with a Password ..................................................................................................................19 Open an Existing Database .................................................................................................................................20 Import/Export XML Databases ...........................................................................................................................20 Export a Database .........................................................................................................................................20 Import a Database .........................................................................................................................................21 Lessons.................................................................................................................................................... 22 Create Lessons ...................................................................................................................................................23 Create FastGrade Lessons ..................................................................................................................................24 Create Lesson Questions ....................................................................................................................................26 Use the Question Author Window ................................................................................................................26 Create Questions in a Parent-level or Child-level Lesson ..............................................................................28 Create Subjective Questions .........................................................................................................................29 Create Chalkboard Questions ........................................................................................................................30 Select Question Templates ............................................................................................................................31 Add Audio/Video Notes to Lesson Questions ...............................................................................................36 Add Notes to Lesson Questions ....................................................................................................................37 Create Lesson Questions with Graphics ........................................................................................................38 Display Graphics within Lesson Questions ....................................................................................................39 Assign Difficulty Levels to Lesson Questions .................................................................................................44 Associate Categories to a Lesson Question ...................................................................................................44 Associate Standards to a Lesson Question ....................................................................................................45 Create Lessons with the Lesson Builder .............................................................................................................46 Edit Lessons ........................................................................................................................................................48 Edit Lesson Attributes ...................................................................................................................................48 Add Questions to an Existing Lesson .............................................................................................................49 Edit Lesson Questions ...................................................................................................................................50 Rearrange Questions within a Lesson ...........................................................................................................50 Copy Questions .............................................................................................................................................51 Delete a Lesson .............................................................................................................................................51 Delete Lesson Questions ...............................................................................................................................52 CPS 5.0 User’s Guide
Slide 3: Table of Contents Delete Graphics from Questions ...................................................................................................................52 Adjust the Question Font ..............................................................................................................................53 Search for Questions .....................................................................................................................................55 Spell-check Questions ...................................................................................................................................56 Print CPS Lessons ...........................................................................................................................................58 Create Rubrics ....................................................................................................................................................60 Create a New Rubric ......................................................................................................................................61 Associate a Rubric to a Performance Question .............................................................................................61 Edit a Rubric ..................................................................................................................................................62 Copy a Rubric.................................................................................................................................................63 Delete a Rubric ..............................................................................................................................................63 Import Lessons ...................................................................................................................................................64 Import CPS Lessons .......................................................................................................................................64 Import Scanner Results .................................................................................................................................65 Import Lessons from Microsoft Word ...........................................................................................................67 Import ExamView Lessons .............................................................................................................................70 Import PowerPoint Presentations .................................................................................................................71 eI SEARCH ............................................................................................................................................... 72 Search for Content .............................................................................................................................................72 Create an eI SEARCH Account .......................................................................................................................73 Login to an eI SEARCH Account .....................................................................................................................74 Find eI SEARCH Content ................................................................................................................................74 Import Content ..................................................................................................................................................75 Import Content Lessons ................................................................................................................................75 Import Specific Content Questions ...............................................................................................................76 Import PowerPoint Presentations .................................................................................................................77 Upload Content ..................................................................................................................................................79 Create Publisher/Coordinator eI SEARCH Account .......................................................................................79 Upload Textbook Content .............................................................................................................................80 Standards ................................................................................................................................................ 81 Create Standards ................................................................................................................................................83 Associate Standards with Questions .............................................................................................................84 Download State Standards from eInstruction ...............................................................................................85 Create Standards Using the Standards Builder .............................................................................................85 Edit Standards ....................................................................................................................................................87 Edit Standard Attributes ................................................................................................................................88 Edit Standard Questions ................................................................................................................................88 Associate Dynamic Standards to Questions ..................................................................................................89 Copy Questions to a Standard .......................................................................................................................90 Delete a Standard ..........................................................................................................................................91 Delete Questions from a Standard ................................................................................................................91 Print CPS Standards .......................................................................................................................................92 Import Standards ...............................................................................................................................................93 Import Standards from CPS Databases .........................................................................................................93 Import Downloaded Standards .....................................................................................................................94 Classes .................................................................................................................................................... 94 Create Classes ....................................................................................................................................................95 Create a K-12 Class (Non-CPSOnline Class for K-12 and Higher Ed) ..............................................................96 Create a K-12 CPSOnline Class.......................................................................................................................97 Create a Higher Ed CPSOnline Class ............................................................................................................101 Quickly Create a K-12 Class .........................................................................................................................105 CPS 5.0 User’s Guide
Slide 4: Table of Contents Create a WebCT Class ..................................................................................................................................106 Create a Blackboard Class ...........................................................................................................................107 Create a CSV File to Import into CPS ...........................................................................................................109 Add Students to a Class ....................................................................................................................................110 Add Students to K-12 Class..........................................................................................................................110 Add Students to a K-12 Class using CBIT .....................................................................................................112 Add Students to a Higher Ed Class ..............................................................................................................114 Edit Classes .......................................................................................................................................................114 Edit a Class ...................................................................................................................................................115 Edit Student Information .............................................................................................................................118 Assign a Loaner Pad to a Higher Ed Student ...............................................................................................119 Copy Students to a Class .............................................................................................................................119 Recycle a K-12 CPSOnline Class ...................................................................................................................120 Recycle a Higher Ed Class ............................................................................................................................121 Delete a Class ..............................................................................................................................................122 Delete a Student ..........................................................................................................................................122 Import Classes ..................................................................................................................................................123 Import Classes from a CPS Database ...........................................................................................................123 Import Classes from CPSOnline ...................................................................................................................124 Import Classes from Non-CPS Applications .................................................................................................124 Import Classes from a CSV File ....................................................................................................................125 Import Classes from Pentamation Files .......................................................................................................126 Import Classes from Osiris Files ..................................................................................................................127 Import Classes from SASI XP Files ...............................................................................................................128 Import Classes from OnTrack Files ..............................................................................................................129 Import Classes from DuPont Files ...............................................................................................................130 Import Classes from WebCT ........................................................................................................................131 Import Classes from Blackboard .................................................................................................................132 Export Classes ..................................................................................................................................................133 Export Class to tbt Deliver ...........................................................................................................................133 Export Class as a CSV file .............................................................................................................................134 Print/Export a Class .....................................................................................................................................134 Team Activities ..................................................................................................................................... 135 There It Is! ........................................................................................................................................................135 There It Is! Student Paced Mode .................................................................................................................136 CPS Challenge Board ........................................................................................................................................137 Create CPS Challenge Boards ......................................................................................................................137 Edit CPS Challenge Boards ...........................................................................................................................140 Delete CPS Challenge Boards ......................................................................................................................141 Top Score .........................................................................................................................................................142 Chapter 4: Engage Functions ...................................................................................................... 143 The CPS Response System .................................................................................................................... 143 Components of the Response System .............................................................................................................143 IR Response Pads .........................................................................................................................................144 RF Response Pads ........................................................................................................................................144 CPS Receiver Units .......................................................................................................................................147 Setup the Response System .............................................................................................................................148 Plug In the Receiver Unit .............................................................................................................................148 Detect the Receiver Settings .......................................................................................................................148 Setup RF Receiver ........................................................................................................................................149 CPS 5.0 User’s Guide
Slide 5: Table of Contents CPS Session Setup ................................................................................................................................. 150 Choose Delivery Modes ...................................................................................................................................150 Standard Mode............................................................................................................................................151 Student Paced Mode ...................................................................................................................................151 Student Practice Mode ................................................................................................................................155 Teacher Led Mode .......................................................................................................................................159 Anonymous Mode .......................................................................................................................................160 Setup Delivery Options ....................................................................................................................................161 Access the CPS Delivery Options Window ...................................................................................................161 Manage Setting in the Teacher Managed Tab ............................................................................................162 Manage Settings in the Student Managed Tab ...........................................................................................173 Manage Settings in the Receiver Tab ..........................................................................................................174 Manage Settings in the Feedback Grid Tab .................................................................................................178 Manage Settings in the Team Activities Tab ...............................................................................................179 Engage in the Classroom ...................................................................................................................... 182 Engage in QuickStart Mode ..............................................................................................................................182 Engage Lessons ................................................................................................................................................183 Advanced Engage Options Window ............................................................................................................183 Engage a Lesson ..........................................................................................................................................184 Use the CPS Engage Toolbar ........................................................................................................................185 Engage Multiple Lessons .............................................................................................................................186 Engage FastGrade Lessons ..........................................................................................................................187 Engage ExamView Lessons ..........................................................................................................................187 Preview Lessons ..........................................................................................................................................189 Engage Verbal Questions .................................................................................................................................189 Engage Verbal Questions from the Engage>Lessons and Assessments Tab ...............................................189 Engage Verbal Questions with the CPS Chalkboard ....................................................................................192 Engage Team Activities ....................................................................................................................................194 Play There It Is! ............................................................................................................................................194 Play the CPS Challenge Board ......................................................................................................................197 Play Top Score .............................................................................................................................................198 Engage PowerPoint Presentations ...................................................................................................................199 Engage a PowerPoint Presentation .............................................................................................................199 Engage Lessons with a PowerPoint Presentation........................................................................................200 Chapter 5: Reporting Functions .................................................................................................. 202 Merge Sessions ..................................................................................................................................... 203 Re-grade Assessments .......................................................................................................................... 205 Re-grade Questions ..........................................................................................................................................205 Re-assign Categories to Questions ...................................................................................................................206 Re-grade Numeric Questions ...........................................................................................................................208 Re-grade Students ............................................................................................................................................209 Edit Assessments .................................................................................................................................. 211 Edit Assessment Attributes ..............................................................................................................................211 Create Attendance from an Assessment..........................................................................................................212 Delete an Assessment ......................................................................................................................................212 Download Assessments ........................................................................................................................ 213 Generate Reports ................................................................................................................................. 214 Choose Reports..................................................................................................................................... 215 CPS 5.0 User’s Guide
Slide 6: Table of Contents Class Reports ....................................................................................................................................................215 Instructor Summary Report .........................................................................................................................215 Question Report ..........................................................................................................................................216 Response Report .........................................................................................................................................217 Item Analysis Report ...................................................................................................................................217 Item Analysis with Standards Report ..........................................................................................................218 Standards Analysis Report ...........................................................................................................................218 Opinion Survey Report ................................................................................................................................219 Data Slicing Report ......................................................................................................................................219 Individual Reports ............................................................................................................................................220 Star Chart Report .........................................................................................................................................220 Study Guide Report .....................................................................................................................................220 Study Guide – Incorrect Answers Report ....................................................................................................221 Study Guide – Class Summary Report .........................................................................................................222 Export Reports .................................................................................................................................................222 Question Grid Export Report .......................................................................................................................223 Session Data Export Report .........................................................................................................................223 Classroom Manager Export Report .............................................................................................................224 AEIS-IT Export Report ..................................................................................................................................224 OnTrack Export Report ................................................................................................................................224 Response Data Export Report .....................................................................................................................224 Raw Response Data Export Report..............................................................................................................224 Post Report ..................................................................................................................................................225 LMS Export Report ......................................................................................................................................225 InteGrade Pro Export Report .......................................................................................................................225 Angel/WebCT Export Report .......................................................................................................................225 Print Reports ......................................................................................................................................... 226 View Results and Use Data Slicing ........................................................................................................ 226 Access the CPS Charting Window ....................................................................................................................227 Access the CPS Charting Window while You Engage a Session ...................................................................227 Access the CPS Charting Window after You Engage a Session ....................................................................227 Select Chart Options ........................................................................................................................................228 Show the Response Time ............................................................................................................................228 Change the Chart Type ................................................................................................................................229 Show the Correct Answer to a Question .....................................................................................................230 Show Questions and Categories ..................................................................................................................231 Raw Response Data Export .........................................................................................................................232 Save the Chart as Graphic ...........................................................................................................................232 Print the Chart .............................................................................................................................................233 Show Multiple Charts ..................................................................................................................................233 Change the Answer Options ........................................................................................................................234 Show an Answer Legend .............................................................................................................................234 Slice Performance Data ....................................................................................................................................235 Slice by Demographics.................................................................................................................................235 Slice by Comparison Sessions ......................................................................................................................236 Chapter 6: Gradebook and Attendance Functions ...................................................................... 237 Use the CPS Gradebook ........................................................................................................................ 239 Create a Gradebook .........................................................................................................................................239 Create Gradebook from the Advanced Engage Options Window ...............................................................239 Quick Setup and Grade Export ....................................................................................................................240 CPS 5.0 User’s Guide
Slide 7: Table of Contents Advanced Gradebook Setup ........................................................................................................................240 Using Grading Periods .................................................................................................................................247 Manage Assessments .......................................................................................................................................249 View Specific Assessment Types .................................................................................................................249 Include an Assessment in the Gradebook ...................................................................................................250 Create Assessments ....................................................................................................................................251 Edit Assessments .........................................................................................................................................252 Delete Assessments.....................................................................................................................................253 Export Assessments .....................................................................................................................................253 Manage Class Info ............................................................................................................................................254 Review Student Information .......................................................................................................................254 Change Attendance Options .......................................................................................................................255 View Gradebook Reports .................................................................................................................................257 Access Gradebook Reports ..........................................................................................................................257 View Gradebook Reports ............................................................................................................................258 Manage Attendance ............................................................................................................................. 261 Set Attendance Options ...................................................................................................................................262 Take Attendance as Absent/Present ................................................................................................................263 Take Attendance from a Session .................................................................................................................263 Take Attendance During a Session ..............................................................................................................264 Take Attendance as an Assessment .................................................................................................................265 Create an Attendance Assessment from a Session .....................................................................................266 Create an Attendance Assessment from an Existing Session ......................................................................267 Take a Graded Attendance Average ................................................................................................................267 Take an Attendance Average from a Session ..............................................................................................268 Upload Attendance ..........................................................................................................................................269 Automatically Upload Attendance from the Advanced Engage Options window.......................................269 Upload Attendance after Class ....................................................................................................................270 Appendix A: REAP ........................................................................................................................ 271 Curriculum Coordinator Walkthrough .................................................................................................. 272 Create Lessons with Standards ........................................................................................................................272 Create a Database .......................................................................................................................................272 Download REAP Standards from eInstruction .............................................................................................272 Import CPS REAP Standards ........................................................................................................................273 Create Lessons .............................................................................................................................................273 Create Questions in a Parent-level or Child-level Lesson ............................................................................274 Associate Standards to Questions ...............................................................................................................275 Create and Send Assessments .........................................................................................................................277 Log in to CPSOnline .....................................................................................................................................277 Create an Assessment .................................................................................................................................278 Setup an Assessment...................................................................................................................................278 Send an Assessment ....................................................................................................................................280 REAP with CBIT Teacher Walkthrough ................................................................................................. 280 Import your CPSOnline Class into CPS..............................................................................................................281 Create a Database .......................................................................................................................................281 Import your CPSOnline Class .......................................................................................................................281 Non-CBIT Teacher Walkthrough ........................................................................................................... 283 Create Classes ..................................................................................................................................................283 Create a Database .......................................................................................................................................283 Create a K-12 CPSOnline Class.....................................................................................................................283 CPS 5.0 User’s Guide
Slide 8: Table of Contents Populate Student Rosters ................................................................................................................................286 Add Students to K-12 Class..........................................................................................................................286 Sync Class with CPSOnline ................................................................................................................................288 Download Assessments ...............................................................................................................................288 Appendix B: CPSOnline Higher Ed Instructor Guide .................................................................... 290 Introduction and Overview................................................................................................................... 291 System Requirements ........................................................................................................................... 291 Test Kit .................................................................................................................................................. 292 Have your School Bookstore Order Response Pads ............................................................................. 292 Install CPS from the CPS Installation CD ............................................................................................... 293 Create a Database ................................................................................................................................ 293 Create a Higher Ed CPSOnline Class ..................................................................................................... 294 I do not have a CPSOnline Username and Password .......................................................................................294 I have a CPSOnline Username and Password ...................................................................................................296 Purchase a Response Pad at the Bookstore ......................................................................................... 297 Register Response Pads in a CPSOnline Class ....................................................................................... 298 Locate Your Class Key .......................................................................................................................................298 Required Information for Students ..................................................................................................................298 Student Instructions for Enrolling a Response Pad in a CPSOnline Class ....................................................299 Enroll Your Response Pad in a CPSOnline Class...........................................................................................300 How Do I Manage My CPSOnline Account? ................................................................................................302 Assign a Loaner Pad to a Higher Ed Student......................................................................................... 302 Import PowerPoint Presentations ........................................................................................................ 303 Engage PowerPoint Presentations with CPS ........................................................................................ 304 Engage a PowerPoint Presentation ..................................................................................................................304 Engage CPS Lessons with a PowerPoint Presentation .....................................................................................305 Use Your CPSOnline Class for Following Semesters ............................................................................. 306 Troubleshooting ................................................................................................................................... 307 CPSOnline Higher Ed FAQ ..................................................................................................................... 307 Appendix C: Third Party Add-ins ......................................................................................... 313 CPS-WebCT Proxy Tool (Power Link) for WebCT/ Vista........................................................................ 313 Link a WebCT/Vista Class to CPS ......................................................................................................................314 Rename the Proxy Tool ....................................................................................................................................316 Import your Class to CPS ..................................................................................................................................318 Export CPS Grades to WebCT ...........................................................................................................................318 Export immediately after lesson .................................................................................................................319 Export later ..................................................................................................................................................319 Sync CPS with WebCT.......................................................................................................................................320 CPS Connection Building Block for Blackboard..................................................................................... 320 Link a Blackboard class to CPS ..........................................................................................................................320 Import your Class to CPS ..................................................................................................................................322 CPS 5.0 User’s Guide
Slide 9: Table of Contents Sync CPS with Blackboard ................................................................................................................................323 CPS 5.0 User’s Guide
Slide 10: Chapter 1: Getting Started Chapter 1: Getting Started The Classroom Performance System (CPS), developed by eInstruction Corporation, is a software and hardware package. The hardware consists of a radio frequency (RF) or infrared (IR) response pads and receiver unit. The CPS software allows you to create and deliver courserelevant questions and standards. Students use their response pads to respond to the questions and standards you deliver. The receiver unit records students’ performance results. Then CPS compiles and reports student performance results. With CPS you can  Construct, organize, and deliver your own interactive set of questions.  Create review materials to deliver in a competitive, fun, and fast-paced learning environment.  Run CPS and another software application, like PowerPoint, simultaneously; access the on-screen CPS bar for a verbal question; or select predefined questions.  Input standards based on your school’s, school district’s, or state’s requirements and create questions that measure those standards.  Print questions in traditional paper format.  Instantly receive and grade homework, reviews, tests, and standards measurements.  Generate detailed reports about how each student performs in class.  Record all CPS and non-CPS-generated grades and automatically calculate averages.  Take and record attendance in a quick, fun way. This chapter provides you with information on  Installing CPS  Mouse/Keyboard Shortcuts  Software Support Information  New Features in CPS 5.0 To access the most up-to-date User’s Guide for CPS, please visit our Downloads Center at www.einstruction.com/downloads. 10
Slide 11: Chapter 1: Getting Started Installing CPS To run the CPS package, depending on your operating system, you will need the following components: Windows Operating System  Intel Pentium II or higher processor  One USB port  A minimum of 512 MB RAM (512 recommended)  At least 120 MB of hard drive space for CPS software; databases may require more hard drive space  Microsoft Windows 2000 with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition, Windows Vista  Screen resolution of 800x600 or higher Mac Operating System  Mac OS X, including 10.3.9 and greater  PowerPC G3 300 MHz or better processor, including G4  512 MB of physical RAM (512 MB recommended)  120 MB of free hard disk space  One open USB port  800 x 600 display, thousands of colors or better We recommend using a projection system, such as a projector, LCD, or TV, but a projection system is not required to use CPS. Install CPS from the CPS Installation CD 1. Insert the CPS Installation CD into your CD-ROM drive. The Install window appears with the following options:  Install CPS: Click this button to begin the CPS installation process.  Content: Click this button to access links for downloading standards, downloading Image Library, and going to McGraw-Hill textbook list.  Training: Click this button to access links for Webinar training, and training videos.  Other Products: Click this button to access links for other great CPS products, such as: CPS Chalkboard, REAP, ExamView Assessment Suite, and ExamView Learning Series.  Contact Us: Click this button to contact eInstruction and eInstruction’s Technical Support. 2. Click the Install CPS button to install CPS. If the installation process does not start in two minutes: a) Click the Start button from your Windows taskbar. b) Click the Run command. A pop-up window appears. Type CD-ROM drive ―:\install.exe in the pop-up window. For example: d:\install.exe c) Click OK. 11
Slide 12: Chapter 1: Getting Started 3. Click I Agree and Continue in the License Agreement dialog box. If you do not agree, the installation process stops. 4. Follow the Install Wizard prompts to finish installing CPS. Mouse/Keyboard Shortcuts The CPS Guide and software uses normal Window’s conventions. They include the following  Click: press and immediately release the left mouse button.  Double-click: perform rapid, back-to-back clicks with the left mouse button.  Drag: press the left mouse button and move the cursor with the left mouse button remaining depressed. When the function associated with the dragging of the mouse is accomplished, release the left mouse button.  Pop-up hints: Roll your mouse over any button on any CPS tab to see a brief description of what function that button performs.  Select or Highlight: indicates an operation of choosing a command, typically from a list of options. Accomplish this by clicking the left mouse button on a menu or list box, dragging to the command, and then releasing the left mouse button. Clicking a menu or list box and then clicking the desired command can accomplish this.  Right-click: click and release the right mouse button.  Alt + Tab: move to your windows desktop or any other open program or system, without quitting CPS. Hold the Alt key and press the Tab key.  Shortcuts: key combinations and sequences are often used to shorten the command functions of software. For example, Ctrl+W means to hold the Ctrl key while pressing W.  Ctrl+C: Simultaneously press the Ctrl key and the C key to copy selected text.  Ctrl+V: Simultaneously press the Ctrl key and the V key to paste selected text into another location, file or software application.  Ctrl + highlighted items: select non-consecutive items from a list by highlighting an item, pressing the Ctrl key, and highlighting other items.  Shift+ highlighted items: select consecutive items from a list by highlighting an item, pressing the Shift key, and highlighting other items.  Move: to move lessons, standards, questions and other items within CPS, simply highlight the item and drag it to another available location within CPS. On-screen messages will inform you if the location is or is not available. The item will no longer be available from its source location.  Copy: to copy lessons, standards, questions, and other items within CPS, simply highlight the item, press the Ctrl button and drag it to another available location within CPS. On-screen messages will inform you if the location is available. The item will be available from its source location as well is its target location.  Link: to link lessons, standards, questions, and other items to one another within CPS, simply highlight the item, press the Ctrl+Shift buttons simultaneously and drag it to another available location within CPS. On-screen messages will inform you if the location is or is not available. The item will be available from its source location and 12
Slide 13: Chapter 1: Getting Started linked to its target location, so that any changes made to the item at either location will directly affect the other location. For more keyboard shortcuts, please visit http://support.microsoft.com/default.aspx?scid=kb;ENUS;q126449 Software Support Information CPS aids your instructional delivery process and enhances your flexibility and creativity. If you have any questions about CPS, please contact a CPS Technical Support Agent. Hours Monday - Thursday 7 A.M. - 6 P.M. CT Friday 7 A.M. - 5 P.M. CT Contact Information Chat and Email: http://www.einstruction.com/support Knowledge Base: http://kb.einstruction.com Phone: 888.333.4988 Training Information Professional Development Seminars: http://www.einstruction.com/pds Online Training: http://www.einstruction.com/training 13
Slide 14: Chapter 1: Getting Started New Features in CPS 5.0 CPS 5.0 includes many new features that enable you to easily navigate and use CPS. These new features also enable you to create a more fun and flexible learning environment. These new features include  Application Updates: CPS automatically checks for updates and informs you when CPS software and firmware updates are available.  CPS User Interface: CPS 5.0 contains an upgraded user interface. The upgraded user interface allows you to easily utilize all the functions of CPS, including: creating classes, students, lessons, and questions; engaging lessons and assessments; utilizing the CPS Gradebook and report functions, and much more!  Workflow: CPS 5.0 contains an improved workflow that simplifies creating, engaging, and reporting content and assessments. All appropriate items are grouped under Prepare, Engage, and Report.  Engage Content: CPS 5.0 allows you to easily engage multiple lessons with ExamView banks and PowerPoint files.  Gradebook: CPS 5.0 contains an upgraded Gradebook. Some notable upgrades are: the Gradebook automatically sets the view to the current date; and you can easily populate the From and To date fields, and Grading Period fields.  Question Templates Organization: Question templates within CPS 5.0 are organized in a streamlined manner that allows you to easily select and utilize any question template.  Test Pads: With CPS 5.0, it is simple to utilize the Test Pad function.  Join Tuning: CPS 5.0 now contains a Join Tuning feature for Higher Education use.  CPS Charting Window: The CPS Charting tool now contains 2D capability. The CPS Charting window displays frequencies and percentages directly on the charts.  Copy, Cut, and Paste Functionality: CPS 5.0 allows you to copy, cut, and paste information to lessons, lesson questions, and student records.  In-line Student Editing: CPS 5.0 allows you to more easily edit student information.  Loaner Pad: CPS 5.0 allows instructors to provide loaner pads to Higher Education students.  CSV Class Import: CPS 5.0 includes extended columns for CSV class import.  Update Service: CPS 5.0 includes an Update service that notifies you of future releases of CPS and upgrades for CPS.  New Content File Types: CPS 5.0 includes the ability to associate additional file types to lessons.  New Content Folder: CPS 5.0 includes the ability for you to create organizational folders to better organize your content. 14
Slide 15: Chapter 2: CPS Overview Chapter 2: CPS Overview You will quickly integrate CPS into your lessons by understanding a few important concepts within CPS. The CPS program is divided into three basic categories: create, engage, and report. Create Functions (Chapter 3)  Create databases  Create and edit lessons, standards, and questions  Create classes of students  Create team activities Engage Functions (Chapter 4)  Understand the Response System  Delivery modes  Engaging students in the classroom Report Functions (Chapter 5)  Reporting System  Types of Reports  Add non-CPS-generated grades  Setup your Gradebook  Keep attendance records Create Functions You create databases using the CPS creation function. Any one database contains classes and students, team activities, assessments in lessons and standards, a gradebook, and reports. Classes are saved in the databases you create. They are like class rosters with additional information (gender, ethnicity, student ID, and pad ID) that the CPS response system uses to collect performance feedback. The Report>Reports tab also has a function that allows you to quickly take attendance by using the response pads. Team Activities are game boards that award point values for correctly answered questions that you have delivered from a lesson or standard. Lessons of questions or coordinating answer keys are stored in databases that you create. The lessons are delivered in a classroom environment. Students use their response pads to respond to the questions, and CPS records performance data per student. You may use the recorded performance data at anytime. Standards are state, district, school or instructor established goals for entire lessons or individual questions. You may associate standards with questions, deliver those questions to 15
Slide 16: Chapter 2: CPS Overview students, and then generate performance reports sorted by standards. This allows you to see performance data in relation to standards. Engage Functions You can use a CPS delivery session to present questions to students in various formats such as:  Verbal questions  FastGrade answer keys  Team Activities  Questions from a lesson or standard The CPS response system is the hardware system that consists of a receiver unit and set of response pads. Students use their infrared or radio frequency response pads to answer questions. The receiver unit uses infrared or radio frequency signals to capture students’ responses to questions and record students’ responses for later evaluation. CPS uses the CPS response system to create an interactive classroom and to record performance data. From the Engage>Lessons and Assessments tab, you can delivery your assessments as a Teacher Led assessment, Student Paced assessment, or Student Practice assessment These modes of delivery record student performance. This data is available for evaluation via the Report>Reports tab, and if you so specify, CPS records grades in the Gradebook. You can also deliver questions using the Preview command on the Prepare>Lessons and Assessments tab or the Prepare>Standards tab; however, Preview does not record performance data. From the Engage>Team Activities tab, you can deliver questions, which are taken from lessons or standards, in a game board setting. Your students may not even realize they are learning! Report Functions CPS compiles reports from the performance data collected from each student’s response pad. CPS takes information submitted by each student’s response pad during a delivery session and organizes the information by class, attributes the data to the appropriate student/team, and makes the performance data available to view via the Report>Reports tab. You can also choose to include recorded performance data in the Report>Gradebook tab. CPS saves the performance data captured by the CPS response system during a delivery session in the database. You may access this performance data via the Report>Reports tab. A report contains information including student name, pad ID, ratio of attempted to correct responses, and percentage correct. CPS contains multiple types of reports that offer you variety and flexibility when reviewing student data. CPS also offers the ability to export these reports to word processing or spreadsheet applications. The Gradebook is an organizational tool that keeps students’ grades over your specified time periods using your own point system of letter grades and weights. The Gradebook records both CPS and non-CPS-generated grades for each student. It also calculates averages according to your instructions and keeps track of attendance. 16
Slide 17: Chapter 3: Creation Functions Chapter 3: Create Functions CPS allows you to construct course-relevant questions. CPS also gives you the ability to track each student's performance data generated during lesson or team activities delivery sessions. This tracking produces student and class grades and performance reports with respect to your course lesson. This chapter shows you how to  Create databases  Create lessons  Use eI SEARCH  Create standards  Create classes  Create team activities Databases A CPS database is a file with a file extension of .cps. This file is where you save all your questions, and where CPS stores all the reports of performance data. A CPS database contains lessons, standards, classes, team activities, performance data (reports), the Gradebook, and attendance records. This section will show you how to  Create new databases  Protect database with a password  Open existing databases  Import/Export databases in XML Create a New Database Although you can create many CPS databases, we suggest you create only one. Organizing the data collected by CPS is easy when you save multiple classes and lessons to a single database. Whether you’re a first-time CPS user or a seasoned pro, follow the steps below to create a new CPS database. 17
Slide 18: Chapter 3: Create Functions First-time CPS Users If you have never used CPS before, you will need to create a new *.cps database file. To create a new CPS database, follow these directions: 1. Open CPS from the desktop icon. The CPS Open or Create New CPS Database window appears. 2. Choose Create a new CPS File. 3. Click OK. The New CPS File dialog box opens. 4. Go to Step 4 in the next section for further instructions. Subsequent CPS Users If you have used CPS before and want to create a new as a first-time user database file, follow these directions: 1. Open CPS from your desktop icon. 2. Click File from the menu bar. 3. Click New Database.... A New CPS Database window appears. 4. In the File Name text box, type the database name that you are creating. The file extension *.cps is automatically added to your file name. Figure 1: Creating a new database NOTE: Make certain that you save this database in the CPS folder and inside that, the CPS_Databases folder— not in the My Documents folder or any other folder that displays in the Save in drop-down list. The install program Figure 2: Creating a created the eInstruction and CPS_Databases folders on your new database from within CPS hard drive when you installed the databases from CD.  Please refer to the Install Free Database of Questions section for information about existing databases. 5. Click Save and wait while CPS processes your request. The Engage>Lessons and Assessments tab opens with your database name in the left panel. The database you created automatically opens each time you start CPS. 18
Slide 19: Chapter 3: Create Functions Protect a Database with a Password You can use the Password option to prevent your database from being opened, and possibly altered, by anyone who does not have your permission. The Password option protects your database; therefore, it also protects all the information within your database, such as your lessons, classes, and standards. The Password option is available from the Settings menu. Before you enable the Passwords function, keep in mind  An option box from the Edit Password window enables/disables the password security for the database. You must check this ―on‖ in order to establish a database password.  Any time you access a password-protected database, you are required to input the password before it will open.  To edit a password or disable the password protection from a database, you must provide the password in the Edit Password window.  When importing or building lessons or standards from a password-protected database, you do not have to provide the password.  When importing classes from a password-protected database, you must provide the password. To enable the Passwords function, follow these directions: 1. Click the Settings menu. 2. Select the Passwords… command. The Edit Password window appears. 3. Choose to Enable Password Protection for this CPS database in order to activate the password fields. 4. Type in your personal password in the first two fields, Enter Password and Confirm Password. 5. Create your own hint or reminder question to help you remember your password. Figure 3: Password-protecting a CPS database 6. Click OK to save your password protection information. To disable the Passwords function, follow these directions: 1. Click the Settings menu. 2. Select the Passwords… command. The Edit Password window appears. 3. Click the box next to the Enable Password Protection for this CPS database option so that the checkmark disappears. 4. Click OK to save your settings and return to CPS. 19
Slide 20: Chapter 3: Create Functions Open an Existing Database If the .cps database file that was open the last time you used CPS is available, that database file opens automatically. If the last .cps file is no longer available because you renamed, deleted, or moved the file, you need to create a new .cps file or find a pre-existing .cps file from the Open or Create New CPS File dialog box. To open an existing database, follow these directions: 1. Open CPS from your desktop icon. 2. Click the File menu. 3. Click Open Database, or look in List of recently the list of recently opened opened databases databases. 4. If you selected the Open Database command, an Open CPS File dialog box appears. 5. Search for and select the database you want to activate. Use the Look in drop-down list if you need to navigate around your hard drive to find the correct folder. Figure 4: Opening a recently used database from the File menu 6. Click Open. Any lessons in this database display on the Prepare>Lessons and Assessment tab. Import/Export XML Databases You can import or export an entire CPS database, which includes lessons, standards, team activities, and Gradebook, into a new database. Export a Database You can use and XML format to export an entire database. The database contains lessons, standards, team activities, classes, and your Gradebook. To export a database, follow these directions: 1. Open CPS from your desktop icon. 2. Open the database you would like to export. 3. Click the File menu and choose Export Database. The Package and Export Database window appears. 4. Browse through your computer to find the location to which you would like to save your exported database. Figure 5: Exporting a 5. Type in a database name in the File name text box. database from the File menu 6. Click Save to save your database, as an XML file, to your computer. 20
Slide 21: Chapter 3: Create Functions Import a Database You can import a database in an XML format into a new or existing database. To import a database, follow these directions 1. Open CPS from your desktop icon. 2. Open the database into which you would like to import an existing database. Alternatively, create a new database.  Please refer to the Create a New Database section for information on creating a new database. 3. Click the File menu and choose Import Database.... The Import Packaged Database window appears. a 4. Browse through your computer until you find the database you Figure 6: ImportingFile database from the would like to import. menu NOTE: Only databases with a *.cxm file extension (exported XML files) will be available for import. 5. Click Open. CPS will begin to import your database. This process may take up to several minutes, depending on the amount of information in your database. CPS will store all of your data in the appropriate CPS tabs. For example, your lessons will be in the Prepare>Lessons and Assessments tab, and Engage>Lessons and Assessments tab. Your team activities will be in the Prepare>Team Activities tab and the Engage>Team Activities tab. You will be able to edit your imported data just like any other lesson, standard, class, team activity, or gradebook entry in your database. 21
Slide 22: Chapter 3: Create Functions Lessons CPS provides you with several ways to create a lesson. You can  Create traditional lessons with class participation questions  Create lessons using PowerPoint  Create lessons using the FastGrade option: with a FastGrade lesson there is no need for you to create questions  Create lessons using the CPS Question Author window and toolbar  Create quick CPS answer keys to accompany existing hard copy material using the FastGrade option  Import entire lessons from other CPS databases The Prepare>Lessons and Assessments tab screen and the Engage>Lessons and Assessments tab screen splits into two windows. These windows can either be vertical or horizontal, depending on your preference. The default is vertical view. To switch views, simply click Orientation located in the List group . The left window (top in horizontal view) gives a view of all lessons in this open database. We refer to this as the lesson side. The name of the open database is the first item listed in the left window. Beneath that are parent-level lesson names. If a parent-level lesson name contains child-level lessons, then a plus (+) symbol appears next to the parent lesson name. Click the plus (+) symbol to see all child-level lessons. The right window (bottom in horizontal view) lists all of the questions associated with the lesson name highlighted in the lesson side. We refer to this as the question side. When you highlight the database name, all lessons (and the number of questions in the lessons) display in the question side. Lesson side Figure 7: Viewing the Prepare>Lessons and Assessments tab Question side 22
Slide 23: Chapter 3: Create Functions When you highlight a lesson name from the lesson side, all questions for the highlighted lesson, including any child-level lessons, display on the question side. The question side also displays the number of questions, the type of question, and each question’s difficulty level. Lessons can be in outline or hierarchical form. For example, you could create a level of lessons titled Chapter 1, Chapter 2, and so on. Beneath each chapter level, you can create levels of lessons that relate to sections within the chapter. This Lesson section will show you how to  Create lessons  Create FastGrade lessons  Create lesson questions  Edit lessons  Create rubrics  Import lessons Chapter 4: Engage Functions will provide you with additional information on engaging lessons, PowerPoint presentations, and ExamView lessons within CPS. Create Lessons To create a new lesson, follow these directions: 1. Open the database in which you want to create a lesson. 2. Click the Prepare>Lessons and Assessments tab. a. To create a parent-level lesson, highlight the database name, which is listed first on the lesson side. b. To create a child-level lesson, highlight a lesson name. CPS will list the new lesson beneath the lesson name you highlighted.  Please refer to the Lessons section for information about parent-level lessons and child-level lessons. 3. Click New in the Home group . A menu appears. 4. Click the Lesson menu item. 5. The CPS Lesson Attributes window appears. 6. Type in the title of your lesson. Optionally, you can add a description, unique identifier, or associate a picture file that you can view in There It Is! mode. 7. Click OK. Figure 8: Creating a CPS lesson with the CPS Lesson Attributes window 23
Slide 24: Chapter 3: Create Functions You can use the keyboard commands Ctrl and Ctrl+Shift, along with mouse selections and movement to move, copy, or link lessons.  Please refer to the Mouse/Keyboard Shortcuts section for more shortcut hints. Create FastGrade Lessons Use the FastGrade feature as a supplement to worksheets and other hardcopies. You can create a FastGrade answer key, distribute hard copies to the students, and have them respond for a quick grade. When you create a FastGrade lesson, please have a hard copy of the course material with you, preferably one that has the correct answers indicated. You should make this FastGrade lesson before you present it to your students. To create a FastGrade lesson, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Lessons and Assessments tab. 3. Select the database name or lesson name, from the lesson side (left or top window) of the screen that you want to create a FastGrade lesson in. 4. Click New in the Home group . A menu appears. 5. Select the FastGrade menu item. The CPS Lesson Attributes window opens. 6. Type a name for your FastGrade lesson in the Title box and optionally, a description or unique identifier. You can also add a picture file (jpeg, bitmap, or gif) that will appear when you engage the lesson in There It Is! mode. 7. Click OK. The CPS FastGrade window opens showing the following features:  Title: The name you typed in the CPS Lesson Attributes window.  Number of questions in this Lesson: The number of questions you have successfully added to the FastGrade answer key. Figure 9: Creating a title for a FastGrade lesson in the CPS Lesson Attributes window  Properties: Opens the CPS Lesson Attributes window.  Question type columns: Question types in individual columns enable you to add various question types to the FastGrade answer key. 24
Slide 25: Chapter 3: Create Functions        Standards associated with the current question: Standards in the open database appear so that you can associate them with each question if you like. Current Question #: The question number you are currently working on. This number is always one more than the Number of questions in this Lesson. Previous: Moves to the previous question in your FastGrade answer key. This action highlights the previous question’s type and correct answer as well as displaying the number position of this question as the Current Question #. Next: Moves to the next question in your FastGrade answer key. This action highlights the next question’s type and correct answer as well as displaying the number position of this question as the Current Question #. Rubric…: Allows you to associate a rubric with a question. Add: Allows you to add a numeric question. Other: Allows you to create ―placeholder‖ questions for essays, short answer, etc.). Using the CPS FastGrade window 8. Click the blue answer button that corresponds with the question type and correct answer for each question. 9. Repeat step 8 until you’ve entered every question into the CPS FastGrade window. 10. Click OK. The Prepare>Lessons and Assessments tab appears with the FastGrade lesson name in the lesson side of the window. 25
Slide 26: Chapter 3: Create Functions Create Lesson Questions After you create a lesson, you can populate the lesson by adding lesson questions. You can create questions by using the CPS Question Author window. This section will show you how to  Use the Question Author window  Create questions in a parent-level or child-level lesson  Create subjective questions  Create chalkboard questions  Select a question template  Add audio/video notes to lesson questions  Add notes to lesson questions  Create lesson questions with graphics  Display graphics within lesson questions  Assign difficulty levels to lesson questions  Associate standards to lesson questions  Associate categories to lesson questions Use the Question Author Window Use the main ribbon in the Question Author window to complete the following tasks: Figure 12: Using the Question Author window to create a question  Click in the Navigate group to create a new question.  Click in the Navigate group to save the question and remain in the CPS Question Author window.    Click Click lesson. in the Navigate group to close the Question Author window. in the Navigate group to move to the previous or next question in the Click in the Navigate group to save the current question and move to the previous or next question in the lesson. 26
Slide 27: Chapter 3: Create Functions  change the text options for a question.    Utilize the buttons within the Font group to Click in the Format group to select a template style to apply to the question. Template styles include: Chalkboard, graphic, no graphic. Click the blue arrow in the drop-down box a question template. in the Format group to select Click in the Format group to utilize the Chalkboard function. You must choose Chalkboard as the template style in order for the Show Question button to become active.  Click in the Options group to select delivery options for the question. Delivery options include o Show image after response o Show image full screen o Exclude questions from Self-paced and Practice assessments. o Engage as Freeform  Click in the Options group to o Associate the question with a standard  Please refer to the Associate Standards to Questions sections for instructions on how to associate standards to questions. o Assign a category to the question o Include notes and media with the question o Assign a difficulty level to the question  Click in the Proofing group to preview the question.  Click in the Proofing group to check spelling. You may decide to o Check spelling now o Check spelling upon saving the question o Select check spelling options 27
Slide 28: Chapter 3: Create Functions Create Questions in a Parent-level or Child-level Lesson To create questions in a parent-level or child-level lesson, follow these directions: 1. Open CPS to the Prepare>Lessons and Assessments tab. 2. Highlight the lesson, from the lesson side (left or top window) of the screen, you want to include the question in. The question side of the screen will be empty if you have not previously added or imported any questions. 3. Click New in the Home group . A menu appears. 4. Select the Question menu item. The CPS Question Author window appears. 5. Click Template in the Format group . Select the template style you want to apply to the question. You may select: Chalkboard, no graphics, add graphics 6. Click the blue arrow in the dropdown box in the Format group Question Box Answer Boxes Figure 13: Creating a question from the Question . A list of question templates Author window appears. These question templates are associated with the template style you selected in step 5.  Please refer to the Select a Question Template section for detailed information about available question templates. 7. Type the question in the question box of the question template you selected. 8. Type answers in the answer boxes of the question template you selected. 9. Select a correct answer by clicking in the checkbox beside that answer, so that a checkmark appears. 10. Click Save in the Navigate group to save the question. 11. Repeat steps 5-10 to add additional questions to the lesson. 12. When you finish adding questions, click the Close in the Navigate group. All questions appear in the question side of the Prepare>Lessons and Assessments tab.  Please refer to the Edit Lesson Questions section for information about editing existing questions. 28
Slide 29: Chapter 3: Create Functions Create Subjective Questions You can create subjective questions, with no ―correct‖ answer, within a CPS lesson. These subjective questions use the Performance Question template in the CPS Question Author window. To create a subjective question, follow these directions: 1. Open CPS to the Prepare>Lessons and Assessments tab. 2. Highlight the lesson you want to include the subjective question in. The question side of the screen will be empty if you have not previously added or imported any questions. 3. Click New in the Home group . A menu appears. 4. Select the Question… menu item. The CPS Question Author window appears. 5. Click Template in the Format group . Select the template style you want to apply to the question. You may select: Chalkboard, no graphics, add graphics. 6. Click the blue arrow in the drop-down box in the Format group templates appears. 7. Select Performance Question. 8. Type your question in the Question Box. 9. Select an associated rubric from the Associate Rubric box. . A list of question 10. Click Save in the Navigate group to save your question. 11. Click Close in the Navigate group to close the CPS Question Author window. Alternatively, you can create subjective multiple-choice, true/false, or yes/no question by following these directions: 1. Open CPS to the Prepare>Lessons and Assessments tab. 2. Highlight the lesson you want to include the subjective question in. The question side of the screen will be empty if you have not previously added or imported any questions. 3. Click New in the Home group . A menu appears. 4. Select the Question…menu item. The CPS Question Author window appears. 5. Click Template in the Format group apply to the question. You may select  Chalkboard  No graphics  Add Graphics . Select the template style you want to 29
Slide 30: Chapter 3: Create Functions 6. Click the blue arrow in the drop-down box in the Format group . A list of question templates appears. These question templates are associated with the template style you selected in step 5. Choose a multiple-choice, true/false, or yes/no question template. 7. Ensure there are no checkmarks inside the boxes next to the answers. 8. Click Save in the Navigate group to save your question. 9. Close the CPS Question Author window to return to the Prepare>Lessons and Assessments tab. NOTE: If you use REAP, you will not be able to upload subjective questions. Create Chalkboard Questions The Chalkboard template in the CPS Question Author window allows you to create custom images or drawings for your questions.  Please see the Engage Verbal Questions with the CPS Chalkboard section for more information about the CPS Chalkboard. To create a Chalkboard question, follow these directions: 1. Open CPS from your desktop 2. Open the Prepare>Lessons and Assessments tab. 3. Click on the lesson, from the lesson side (left or top window) of the screen, you want to add a Chalkboard question to. 4. Click New in the Home group . A pop-up menu appears. 5. Click Question from the pop-up menu. The CPS Question Author window opens. 6. Click the blue arrow in the Template drop-down menu in the Format group . A list of question templates appears. 7. Select Chalkboard from the list of question templates. The Chalkboard question template appears. 8. Use the Chalkboard toolbar, on the left-hand side of the CPS Question Author window, to add images, draw on the screen, or alter the pen settings. Click the Pencil button to draw on the Chalkboard template. Click the Eraser button to erase a portion or all of the drawing on the Chalkboard template. Click the Line Tool button to draw lines on the Chalkboard template. 30
Slide 31: Chapter 3: Create Functions Click the Delete button to erase the Chalkboard template. Click here to select a color. Click here to select a line width. Click the Answer button to show the question and answer stem for the question displayed on the Chalkboard template. Click the Import Image button to import an image. Click the Reload button to reload the most recent image file. Click here to load a previously used image. 9. Use the Answer button to select the answer stem for the question. You can choose from Y/N, T/F, MC2, MC3, MC4, MC5, MC6, MC7, MC8, Numeric, or Short Answer. 10. Type the answers into the answer boxes. 11. Click Save in the Navigate group 12. Click Close in the Navigate group to save the question. to close the Question Author Window. Select Question Templates Because you are creating the questions your students will see in the lesson, you can determine the type of question and many other question attributes. Below are more than 50 question templates and graphic placement options that are available.  Chalkboard: The chalkboard template gives you the opportunity to draw or load images into the area provided while verbally asking questions for students to engage in during delivery. See Chalkboard for more information on how this template functions. MC2, Answer Graphics: This is a multiple-choice question with 2 answer choices (A-B) and no graphics included with the question text, but with a graphic included for each of the answer choices. .  MC2, Answer Graphics II: This is a multiple-choice question with 2 answer choices (A-B) and no graphics included with the question text but with only graphics included for each of the answer choices. You may not include text with any question choice MC2, Big Question Graphic: This is a multiple-choice question with 2 answer choices (A-B) where you can include a large graphic with the question text but not in the answer choices. MC2, No Graphics: This is a multiplechoice question with 2 answer choices (AB) and no graphics included in the question text or in the answer choices.    31
Slide 32: Chapter 3: Create Functions    MC2, Question Graphic: This is a multiple-choice question with 2 answer choices (A-B) and a graphic included with the question text, but not in the answer choices. MC2, Question Graphic Right: This is a multiple-choice question with 2 answer choices (A-B) and a graphic included with the question text, but not in the answer choices. The graphic goes to the right of the question text. MC2, Question Graphic, Answer Graphic: This is a multiple-choice question with 2 answer choices (A-B) and a graphic included with the question text and with each of the answer choices. MC3, Answer Graphics: This is a multiple-choice question with 3 answer choices (A-C) and no graphics included with the question text, but with a graphic included for each of the answer choices. MC3, Answer Graphics II: This is a multiple-choice question with 3 answer choices (A-C) and no graphics included with the question text but with only graphics included for each of the answer choices. You may not include text with any of the answer choices. MC3, No Graphics: This is a multiplechoice question with 3 answer choices (A-C) and no graphics included in the question text or the answer choices. MC3, Question Graphic: This is a multiple-choice question with 3 answer choices (A-C) and a graphic included with the question text but not in the answer choices.    MC3, Question Graphic Bottom: This is a multiple-choice question with 3 answer choices (A-C) and a graphic included with the question text but not in the answer choices. The graphic goes directly beneath the question text. MC3, Question Graphic Right: This is a multiple-choice question with 3 answer choices (A-C) and a graphic included with the question text but not in the answer choices. The graphic goes to the right of the question text. MC3, Question Graphic, Answer Graphic: This is a multiple-choice question with 3 answer choices (A-C) and a graphic included with the question text, and with each of the answer choices. MC4, Answer Graphics: This is a multiple-choice question with 4 answer choices (A-D) and no graphics included with the question text but with a graphic included for each of the answer choices. MC4, Big Question Graphic: This is a multiple-choice question with 4 answer choices (A-D) where you can include a large graphic with the question text but not in the answer choices. MC4, No Graphics: This is a multiplechoice question with 4 answer choices (A-D) and no graphics included in the question text or the answer choices. MC4, No Graphics, Big Question: This is a multiple-choice question with 4 answer choices (A-D) and no graphics included in the question text or the answer choices. This template is ideal for essay questions or other question types with extensive text. MC4, Question Graphic: This is a multiple-choice question with 4 answer choices (A-D) and a graphic included with the question text but not in the answer choices. 32         
Slide 33: Chapter 3: Create Functions      MC4, Question Graphic Bottom: This is a multiple-choice question with 4 answer choices (A-D) and a graphic included with the question text but not in the answer choices. MC4, Question Graphic Mid: This is a multiple-choice question with 4 answer choices (A-D) and a graphic included with the question text but not in the answer choices. The graphic goes between the question and the answer choices. MC4, Question Graphic, Right Big: This is a multiple-choice question with 4 answer choices (A-D) and a graphic included with the question text but not in the answer choices. The graphic goes to the right of the question text and can be unusually large if needed. MC4, Question Graphic, Right Big II: This is a multiple-choice question with 4 answer choices (A-D) and a graphic included with the question text but not in the answer choices. The graphic goes to the right of the question text and can be unusually large if you need it to be. The image area is not quite as large as the Right Big question template. MC4, Question Graphic, Right Small: This is a multiple-choice question with 4 answer choices (A-D) and a graphic included with the question text but not in the answer choices. MC5, Answer Graphics: This is a multiple-choice question with 5 answer choices (A-E) and no graphics included with the question text but with a graphic included for each of the answer choices.         MC5, Answer Graphics II: This is a multiple-choice question with 5 answer choices (A-E) and no graphics included with the question text but with only graphics included for each of the answer choices. There is no text allowed for any answer choice. MC5, No Graphics: This is a multiplechoice question with 5 answer choices (A-E) and no graphics included with the question text or the answer choices. MC5, No Graphics, Big Question: This is a multiple-choice question with 5 answer choices (A-E) and no graphics included in the question text or the answer choices. It is ideal for essay questions or other question types with extensive text. MC5, Question Graphic Mid: This is a multiple-choice question with 5 answer choices (A-E) and a graphic included with the question text but not in the answer choices. The graphic goes between the question and the answer choices. MC5, Question Graphic Right: This is a multiple-choice question with 5 answer choices (A-E) and a graphic included with the question text but not in the answer choices. The graphic goes to the right of the question text, and can be a large-scale graphic. MC5, Question Graphic Right Big: This is a multiple choice question with 5 answer choices (A-E), and a graphic included with the question text but not in the answer choices. The graphic goes to the right of the question text and can be unusually large if needed. MC5, Question Graphic Right Small: This is a multiple choice question with 5 answer choices (A-E) and a graphic included with the question text but not in the answer choices. The graphic goes to the right of the question text. 33
Slide 34: Chapter 3: Create Functions   MC6, No Graphic: This is a multiplechoice question with 6 answer choices (A-F) and no graphics included with the question text or the answer choices. This template works best with RF response pads. MC6, Question Graphic: This is a multiple-choice question with 6 answer choices (A-F) and a graphic associated with the question text, but no graphics with the answer choices. This template works best with RF response pads. MC7, No Graphics: This is a multiplechoice question with 7 answer choices (A-G) and no graphics included with the question text or the answer choices. This template works best with RF response pads. MC7, Question Graphic: This is a multiple-choice question with 7 answer choices (A-G) and a graphic associated with the question text, but no graphics with the answer choices. This template works best with RF response pads. MC8, No Graphics: This is a multiplechoice question with 8 answer choices (A-H) and no graphics included with the question text or the answer choices. This template works best with RF response pads. MC8, Question Graphic: This is a multiple-choice question with 8 answer choices (A-H) and a graphic associated with the question text, but no graphics with the answer choices. This template works best with RF response pads.   Numeric, No Graphics: This is a template, for use with CPS RF that allows you to pose a question with a numeric answer as opposed to multiple choices. Numeric, Question Graphic: This is a template for use with CPS RF that allows you to pose a question with a numeric answer (as opposed to multiple choices) and also lets you include a graphic. T/F, No Graphics: This is a true/false question with no graphics included in the question text or the answer choices. T/F, No Graphics, Big Question: This is a true/false question without any graphics included in the question text or the answer choices. It is ideal for essay questions or other question types with extensive text. T/F, Question Graphic: This is a true/false question with a graphic included with the question text but not in the answer choices. T/F, Question Graphic Bottom: This is a true/false question with a graphic included with the question text but not in the answer choices. The graphic goes directly beneath the question text. T/F, Question Graphic II: This is a true/false question with a graphic included with the question text but not in the answer choices. The graphic goes beside the question text and above the answer choices. T/F, Question Graphic Right: This is a true/false question and a graphic included with the question text but not in the answer choices. The graphic goes beside the question and can be large.           34
Slide 35: Chapter 3: Create Functions     Y/N, No Graphics: This is a yes/no question with no graphics included in the question text or the answer choices. Y/N, No Graphics, Big Question: This is a yes/no question with no graphics included in the question text or the answer choices. It is ideal for essay questions or other question types with extensive text. Y/N, Question Graphic: This is a yes/no question with a graphic included with the question text but not in the answer choices. Y/N, Question Graphic Bottom: This is a yes/no question with a graphic included with the question text but not in the answer choices. The graphic appears beneath the question text.    Y/N, Question Graphic II: This is a yes/no question and a graphic included with the question text but not in the answer choices. The graphic goes beside the question text and above the answer choices. Y/N, Question Graphic Right: This is a yes/no question with a graphic included with the question text but not in the answer choices. The graphic goes beside the question and can be large Y/N, Question Graphic Right: This is a yes/no question with a graphic included with the question text but not in the answer choices. The graphic goes beside the question and can be large. NOTE: You will not be able to use MC6 - MC8 question types with IR pads in Student Paced or Student Practice modes because the F, G, and H buttons are directional buttons. Question templates with graphics include the pixel size of the graphic area. You can size your graphic accordingly so it is not skewed upon display. Older versions of CPS do not have as many template options. If you have an older version of CPS, please download the newer version from our website, http://www.einstruction.com/downloads. 35
Slide 36: Chapter 3: Create Functions Add Audio/Video Notes to Lesson Questions Attach videos, audio clips, and more to your CPS questions.  Please refer to the Add Notes to Lesson Questions section below for information on including notes in your lesson questions. NOTE: The following instructions assume you are adding a note to an existing question in one of your lessons. However, you can also add a note to a new question in an existing lesson or to a question in a new lesson. Once the CPS Question Author window is displayed, the process is the same. To add Audio/Video notes to lesson questions, follow these directions: 1. Open the Prepare>Lessons and Assessments tab. 2. Click on the lesson name you want to include a question with audio/video notes to. The questions in the lesson will display on the question side of the screen. 3. Double-click on the question to which you want to add a note. The CPS Question Author window appears. 4. Click Question in the Options group 5. 6. 7. 8. . A pop-up menu appears. Figure 14: Adding an Audio/Video note to a question Select Notes and Media. The from the Audio/Video tab of the Question Note Question Note window appears. window Click on the Audio/Video tab. Click Browse. Locate the file you wish to attach and click Open. The CPS File Details window appears. If the information is correct, click OK. The file will be listed in the Audio/Video tab. NOTE: There is a checkbox in the bottom right corner that says, ―Make all file(s) available after response.‖ If you check this box, your note will not be available until question delivery is complete. This means that the Notes button shown below will not appear on your question until you click End after delivering the question. If you are using the Auto Move to Next Question feature, this box must be left unchecked for your note to be available. 9. Click Close to exit the Question Note window. This automatically saves any changes. You will return to the CPS Question Author window. 10. Click Save in the Navigate group question. to associate this audio/video note with this 36
Slide 37: Chapter 3: Create Functions 11. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Add Notes to Lesson Questions Often, questions have an answer but also need an explanation or some background information. CPS allows you to create notes to accompany your questions. For example, while authoring a question about Indefinite Pronouns, you can add a note that defines Indefinite Pronouns and compares that to the definition of Personal Pronouns. To add notes to a lesson question, follow these directions: 1. Open the Prepare>Lessons and Assessments tab of CPS. 2. Click on the lesson name you want to include a question with notes to. The questions in the lesson will display on the question side of the screen. 3. Double-click on the question to which you want to add a note. The CPS Question Author window appears. 4. Click Question in the Options group . A pop-up menu appears. 5. Select Notes and Media. The Figure 15: Adding an Audio/Video Note to a question Question Note window appears. from the Audio/Video tab of the Question Note 6. Type in your note, under the CPS window Notes tab. 7. Use the Font button and Color button to adjust the format:  Font: Notes automatically use the default font. Set the default font from the Settings menu item found on the main CPS window. You can adjust the size and style of the text in your note using the Font button.  Color: make all of the text in your note, or only selected words in your note, colored to draw attention to it. 8. Click Close to exit the Question Note window. This automatically saves any changes. You will return to the CPS Question Author window. 9. Click Save in the Navigate group to associate this note with this question. 37
Slide 38: Chapter 3: Create Functions 10. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Any note you associate with a question is available during the delivery session after you click the End button. You can edit this note at any time by going back to the Notes and Media … command from the Question menu item. Create Lesson Questions with Graphics You can add .jpg, .gif, or .bmp graphics files to questions. The smaller files are usually better, and range from .jpg as the smallest to .bmp as the largest. All question templates with graphics include the pixel size of the graphic area. To create a question with a graphic, follow these directions 1. Open the Prepare>Lessons and Assessments tab of CPS. 2. Click on the lesson name you want to include a question with graphics to. The questions in that lesson will display on the question side of the screen. 3. Double-click on the question you want to add a graphic to. The CPS-Question Author window opens. 4. 5. 6. 7. 8. Click Template in the Format group . A pop-up menu appears. Click Add graphics, and select the graphic style. Right-click inside the graphic area. A shortcut menu appears. Click the Browse command. The Set Image File window opens. Use the Look in drop-down list at the top of the dialog box to browse to the directory where you saved your graphic files. 9. Highlight a graphic file that you want to display in this graphic area. 10. Click the Open button. The graphic appears in the graphic area of the question or answer option you selected. 11. Click Save in the Navigate group to associate the graphic with this question. 12. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and 38
Slide 39: Chapter 3: Create Functions Display Graphics within Lesson Questions Show Image After Response The Show Image After Response option is available only with question templates that include a question graphic. To use the Show Image After Response option, follow these directions: 1. Open the Prepare>Lessons and Assessments tab of CPS. 2. Click on the lesson name that contains the question you want to utilize the Show Image After Response option for. The questions in that lesson will display on the question side of the screen. 3. Double-click on the question, that contains a graphic, you want to utilize the Show Image After Response for. The CPS Question Author window appears. 4. Click Engage in the Options group . A pop-up menu appears. 5. Click the Show Image After Response menu item. A checkmark appears next to the option. Figure 16: Displaying a graphic after the response with 6. Click Save in the Navigate group the Show Image After Response option . 7. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and NOTE: If you have the Show Image After Response option turned on for one question so that the graphic displays after you have ended the response cycle, the option stays on until you turn it off. To turn off the Show Image After Response option, follow these directions: 1. Open a question from the Prepare>Lessons and Assessments tab. The CPS Question Author window appears. 2. From the CPS Question Author window, Click Engage in the Options group .A pop-up menu appears. 3. Click the Show Image After Response menu item so that the checkmark disappears. 39
Slide 40: Chapter 3: Create Functions 4. Click Save in the Navigate group to save the change. 5. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Show Image Full Screen The Show Image Full Screen option is available only with question templates that include a question graphic. To use this option, follow these directions: 1. Open the Prepare>Lessons and Assessments tab of CPS. 2. Click on the lesson name that contains the question you want to utilize the Show Image Full Screen option for. The questions in that lesson will display on the question side of the screen. 3. Double-click on the question you want to utilize the Show Image Full Screen option for. The CPS Question Author window appears. 4. Click Engage in the Options group 5. Click the Show Image Full Screen menu item. A checkmark appears next to the option. 6. Click Save in the Navigate group . A pop-up menu appears. Figure17: Displaying a graphic full screen with the Show Image Full Screen option . 7. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and NOTE: If you have the option turned on for one questions so that the graphic is displayed full screen, the options stays on until you turn it off. If you would prefer the graphic to appear the size in which it was formatted when you added it to the question (see the pixel count for each graphic area in a question template), then make certain that this option is off. To turn off the Show Image Full Screen option, follow these directions: 40
Slide 41: Chapter 3: Create Functions 1. Open a question from the Prepare>Lessons and Assessments tab. The CPS Question Author window appears. 2. From the CPS Question Author window, Click Engage in the Options group . A pop-up menu appears. 3. Click the Show Image Full Screen menu item so that the checkmark disappears. 4. Click Save in the Navigate group to save the change. 5. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Exclude Question from Self-Paced and Practice Assessments The Exclude Question from Self-Paced and Practice Assessments option is a valuable tool when grading paper-based exams or assignments that contain question types that need to be answered in written form. If you select this option for a given question, the question will be skipped when you deliver Self-Paced assessments and Practice assessments. For example, you have a five question paper-based test that you want to deliver and grade as a Self-Paced assessment or Practice assessment. Questions 1, 2, 4 and 5 are all multiple-choice, but question 3 is to be answered in essay form. Because CPS cannot collect and grade an answer in written form, when the student completes question 2 and clicks the arrow to move to the next question, CPS will advance the student to question 4. Students have the convenience of being automatically transferred to the next available multiplechoice question instead of having to skip over questions that cannot be answered using their pad. To use the Exclude Question from Self-Paced and Practice Assessments option, follow these directions: 1. Open the Prepare>Lessons and Assessments tab of CPS. 2. Click on the lesson name that contains the question you want to utilize the Exclude Question from Self-Paced and Practice Assessments option for. The questions in that lesson will display on the question side of the screen. 3. Double-click on the question you want to utilize the Exclude Question from Self-Paced and Practice Assessments option for. The CPS Question Author window appears. 4. Click Engage in the Options group . A pop-up menu appears. 41
Slide 42: Chapter 3: Create Functions 5. Click the Exclude Question from Self-Paced and Practice Assessments menu item. A checkmark appears next to the option. 6. Click Save in the Navigate group Figure 18: Excluding a question from SMA mode with the Exclude Question from SMA option . 7. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and To turn off the Exclude Question from Self-Paced and Practice Assessments option, follow these directions: 1. Open a question from the Prepare>Lessons and Assessments tab. The CPS Question Author window appears. 2. From the CPS Question Author window, Click Engage in the Options group .A pop-up menu appears. 3. Click the Exclude Question from Self-Paced and Practice Assessments menu item so that the checkmark disappears. 4. Click Save in the Navigate group to save the change. 5. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Engage as FreeForm Choose the Engage as FreeForm option to deliver freeform questions with your lessons. Choosing this option will not change the information in the Question Author window; however, your questions will be delivered in a freeform control rather than in the template. This option allows you to display questions with a large amount of text, without needing to scroll through the information. NOTE: You will not be able to display graphics in this mode. 42
Slide 43: Chapter 3: Create Functions To use the Engage as Freeform option, follow these directions: 1. Open the Prepare>Lessons and Assessments tab of CPS. 2. Click on the lesson name that contains the question you want to utilize the Engage as Freeform option for. The questions in that lesson will display on the question side of the screen. 3. Double-click on the question you want to utilize the Engage as FreeForm option for. The CPS Question Author window appears. 4. Click Engage in the Options group 5. Click the Engage as FreeForm menu item. A checkmark appears next to the option 6. Click Save in the Navigate group . A pop-up menu appears. Figure 19: Engaging a question in FreeForm mode with the Engage as Freeform option . 7. Click Close in the Navigate group assessments tab. to return to the Prepare>Lessons and To turn off the Engage as Freeform option, follow these directions: 1. Open a question from the Prepare>Lessons and Assessments tab. The CPS Question Author window appears. 2. From the CPS Question Author window, Click Engage in the Options group pop-up menu appears. 3. Click the Engage as Freeform menu item so that the checkmark disappears. .A 4. Click Save in the Navigate group to save the change. 5. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and 43
Slide 44: Chapter 3: Create Functions Assign Difficulty Levels to Lesson Questions Questions can range in difficulty from 1 (easiest) to 5 (hardest). To assign a difficulty level to a question, follow these directions: 1. Double-click on a question from the Prepare>Lessons and Assessments tab. The CPS Question Author window appears. 2. Click Question in the Options group . A pop-up menu appears. 3. Use the up and down arrows in the Difficulty menu item to select a difficulty level ranging from 1-5. Figure 20: Choosing a question difficulty level from the Question Author toolbar 4. Click Save in the Navigate group . 5. Click Close in the Navigate group to return to the Prepare>Lessons and Assessments tab. The difficulty level you assigned to the question will appear next to the question in the Difficulty column. Associate Categories to a Lesson Question You can create and assign categories to your questions. After you deliver your lesson, you can use the categories with the Charting window to slice performance data. To associate categories to a question, follow these directions: 1. Create a new question or double-click on an existing question in the Prepare>Lessons and Assessments tab. The CPS Question Author window appears. 2. Click Question in the Options group .A pop-up menu appears. 3. Click the Categories menu item. The Categories window appears. 4. Type a category name in the Question(s) belong to these categories: box. You can add multiple categories by separating them with a comma. 5. Click Add to List. The category name will appear in the category list box. CPS will automatically associate the current question with the categories you create. Alternatively, you can add a new category by clicking New and typing in the category name. Figure 21: Associate a category to a question using the Categories window 44
Slide 45: Chapter 3: Create Functions 6. Click OK to save your changes and return to the CPS Question Author window. 7. Click Save in the Navigate group . 8. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Associate Standards to a Lesson Question In the Question Author window, after you typed in a question and answer options, you can associate specific standards to the question. To associate specific standards to a question, follow these directions: 1. Click on the Prepare>Lessons and Assessments tab. 2. Double-click on the question, form the question side (right or bottom window) of the screen that you want to associate a standard to. The CPS Question Author window appears. 3. Click Question in the Options group . A pop-up menu appears. 4. Click the Standards menu item. The CPS Question Standards window appears. 5. Click inside the boxes beside the standards you want to associate with this question. You may associate the questions with multiple standards. Use to see any child-level standards and select them if you like. 6. Click OK to save the association and return to the CPS Question Author window. 7. Click Save in the Navigate group . 8. Click Close in the Navigate Figure 22: Associating standards to a question with the CPS Question Standards window group to return to the Prepare>Lessons and Assessments tab. 45
Slide 46: Chapter 3: Create Functions To review which standards are associated with any question, open a question in the CPS Question Author window and repeat steps 2 and 3. Create Lessons with the Lesson Builder When you use the Lessons Builder function, you can build one lesson of questions from several pre-existing lessons. For example, if a Language Arts database has 32 lessons in it, each lesson representing a chapter from a text, you can create a mid-term exam from the first six lessons (chapters) without re-typing all the questions. You can also create a lesson from multiple databases. To create a lesson from the Lesson Builder, follow these directions: 1. Open the Prepare>Lessons and Assessments tab. 2. Select a lesson from the lesson side of the screen. 3. Click Builder in the Lessons group features listed below: . The Builder window opens showing the This pane contains the lesson to which you are adding questions. This pane contains lessons and standards available in the open database. This pane contains questions available in the lesson or standard selected in the bottom left pane. Figure 23: Creating lessons using the Lesson Builder      The File menu allows you to alter the target lesson you are building from, import lessons from a different database (.cps file), and close the Builder window. The top pane is the target lesson, the lesson to which you are adding questions. The bottom left pane lists the lessons available in the open database. You can also build from the standards in this open database. The bottom right pane is a list of questions available in the source lesson or standard selected in the bottom left pane. The Dragged Questions section allows you to choose whether the questions you select for the target lesson are copied from the lesson source or linked to the lesson source. 46
Slide 47: Chapter 3: Create Functions o The Link Selected Questions button allows you to select questions from the bottom right pane and copy the questions to the top pane. o The Link Random Questions button allows CPS to select random questions from the open database and copy them to the top pane. NOTE: Check whether the database open in the bottom left pane is the source from which you want to take questions. If this is not the correct database, use the File menu to find and open the database from which you want to select questions. Also, make certain the target lesson named at the top of the Builder window is the destination into which you want to build questions. If not, use the File menu to select a different lesson name from the open database. 4. Select a lesson from the database open in the bottom left pane. Alternately, you can choose to build from Standards questions; simply click the Standards tab in the bottom left window. Questions for the selected lesson or standard display in the bottom right pane. 5. Select questions, from the bottom right pane, to copy or link into the target lesson. 6. Press the Ctrl key and your mouse simultaneously to select specific questions to include in the target lesson. While pressing your mouse button, drag those selected questions into the top pane. 7. Use the Link or Copy option buttons, in the Dragged Questions area, to choose how you want the questions moved. 8. Click the Link Random Questions button to choose the number of specific question types you want to include in the target lesson. Click the OK button to complete this random selection. 9. Close the Lesson Builder to return to the Prepare>Lessons and Assessments tab. Your lesson will appear in the left (or top in horizontal view) window. Figure 24: Selecting random questions from the Random Question Selector in the Builder window 47
Slide 48: Chapter 3: Create Functions Edit Lessons After you create lessons, you can edit them to fit your lesson plans. This section will show you how to  Edit lesson attributes  Add questions to an existing lesson  Edit lesson questions  Rearrange questions within a lesson  Copy questions  Delete a lesson  Delete lesson questions  Delete graphics from questions  Adjust the question font  Add a special character to a question or answer  Search for questions  Spell-check questions  Print lessons and question Edit Lesson Attributes To edit lesson attributes, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Lessons and Assessments tab. 3. Select the lesson, from the lesson side of the window, you want to edit. 4. Click Edit in the Home group . Alternatively, right-click and choose the Edit… command from the shortcut menu or double-click the lesson name. The CPS Lesson Attributes window appears. 5. Edit the lesson title, the lesson description, or the unique identifier. Optionally, you may also add or change the file associated with the lesson. 6. Click OK to save your changes or click Cancel to negate your changes. Figure 25: Editing a lesson with the CPS Lesson Attributes window 48
Slide 49: Chapter 3: Create Functions Add Questions to an Existing Lesson To add questions to an existing lesson, follow these directions: 1. Highlight a lesson name from the lesson side of the Prepare>Lessons and Assessments tab. The question side should be empty if you have not previously added or imported any questions. 2. Click New in the Home group . A menu appears. 3. Select the Question…menu item. The CPS Question Author window appears. 4. Click Template in the Format group . Select the template style you want to apply to the question. You may select  Chalkboard  No graphics  Add Graphics 5. Click the blue arrow in the dropdown box in the Format group Figure 26: Adding additional questions to a lesson with the CPS Question Author window 6. 7. 8. 9. . A list of question templates appears. These question templates are associated with the template style you selected in step 4. Select a question template.  Please refer to the Select a Question Template section for detailed information about the available question templates. Type the question in the question text box of the template you selected. Type answers in the answer boxes of the template you selected. Select a correct answer by clicking in the check box beside that answer.  Please refer to the Question Author Window section for detailed information about the function of each button within the Question Author window. 10. Click Save in the Navigate group to save the question. 11. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Remember to save your question before exiting the CPS Question Author window. 49
Slide 50: Chapter 3: Create Functions Edit Lesson Questions To edit lesson questions, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select the lesson from the lesson side (left or top window) of the screen. The questions within the selected lesson appear on the question side (right or bottom window) of the screen. 3. Select that question, you want to edit, from the question side of the window. 4. Click Edit from the Home group . Alternatively, right-click the selected question and choose the Edit … command from the shortcut menu or double-click the selected question. This opens the CPS Question Author window. 5. Make any changes to the question, answer choices, question template, subjective status, difficulty level, format, note, and standards from the Question Author window. NOTE: Display the file path of a graphic included in a question by rolling your mouse cursor over the graphic itself or right-clicking on the graphic. 6. Click Save in the Navigate group to save changes you made to the question. 7. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Rearrange Questions within a Lesson You can rearrange the order of questions within a lesson. To move a lesson question, follow these directions: 1. Click on the Prepare>Lessons and Assessments tab. 2. Select the lesson that contains the question you would like to move. The questions appear in the question side (right or bottom) of the window. 3. From the question side, select the question that you would like to move. 4. Click Up or Down from the List group to move the question. 50
Slide 51: Chapter 3: Create Functions Copy Questions You can create a question and then duplicate it within the same lesson, or copy it to other lessons and edit portions of the question to make it different from the original. Copy Questions to Other Lessons To copy questions to other lessons, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select a lesson from which you want to copy questions to another lesson. Questions in the selected lesson appear in the question side (right or bottom) of the window. 3. Select a question or a group of questions. You can select a group of questions by simultaneously pressing the mouse button and pressing the Ctrl button from the keyboard. 4. Drag the selected questions to a target lesson on the lesson side of the window. The selected questions display at the end of the target lesson. Copy Questions within the Same Lesson To copy questions within the same lesson, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select a lesson from the lesson side of the window. Any questions in the lesson appear in the question side (right or bottom) of the window. 3. Select a question or a group of questions. You can select a group of questions by simultaneously pressing the mouse button and pressing the Ctrl button from the keyboard. 4. Select Copy from the Home group . 5. Click your mouse on the question side (right or bottom) of the window. 6. Select Paste from the Home group . The copied question appears in the question side (right or bottom) of the window. Delete a Lesson To delete an entire lesson of questions, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select the lesson, which you want to delete, from the lesson side (left or top) of the window. 3. Click Delete from the Home group . Alternatively, right-click on the lesson name and choose the Delete command from the shortcut menu. A confirmation message appears. NOTE: If you select a lesson that has child-level lessons beneath it, the child-level lesson(s) delete as well. Use caution when deleting lessons from the lesson side of the window. 4. Click OK to delete the lesson or Cancel to stop. 5. Repeat steps 2-4 for as many lessons as you want to delete. 51
Slide 52: Chapter 3: Create Functions Delete Lesson Questions To delete lesson questions, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select the lesson, which contains the questions you want to delete, from the lesson side (left or top) of the window. 3. Select the question(s) you want to delete from the question side (right or bottom) of the window. 4. Click Delete from the Home group . Alternatively, right-click on the selected questions and choose the Delete command from the shortcut menu. A confirmation appears. 5. Click OK to delete the question or Cancel to stop. 6. Repeat steps 2-5 for as many questions as you want to delete from this lesson. 7. Click the lesson name in the lesson side (left or top window) to see updated question numbers. Question numbers update automatically when you exit the lesson. Delete Graphics from Questions To delete graphics from questions, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select the lesson, from the lesson side (left or top window), that contains the question with the graphic you would like to delete. 3. Select the question, from the question side (right or bottom window), that contains the graphic you want to delete. 4. Click Edit from the Home group . The CPS Question Author window appears. NOTE: Display the file path of a graphic included in a question by rolling your mouse cursor over the graphic itself or by right-clicking on the graphic. 5. Right-click on the graphic area. A shortcut menu appears. 6. Click the Remove command. The graphic is deleted, but the question template that allows a graphic is still active.  To add a new graphic to this Figure 27: Removing a graphic from a question question, follow the instructions in in the CPS Question Author window Create Questions with Graphics.  To eliminate the possibility of using a graphic with this question, click Template in the Format group and select either the Chalkboard menu item or the No Graphic menu item, then click the blue arrow in the drop-down menu in the Format group and select a question template. 52
Slide 53: Chapter 3: Create Functions 7. Click Save in the Navigate group to save changes you made to the question. 8. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Adjust the Question Font You can adjust the font displayed for all CPS questions (default font), or for a particular question or answer. Change the Default Font When you type in your first question, in the Question Author window, you see the font style that comes with CPS. You can alter the default font so that every new question you type appears with your chosen font style. To change your default font, follow these directions: 1. Click the Settings menu. A menu appears. 2. Choose Default Font. The Font window appears. 3. Adjust the style, size, or color in this dialog box. 4. Click OK to save your new default font. Figure 28: Setting the default font from the Font window Change the Font of a Single Question or Answer You can also alter the font you use to create questions in the CPS Question Author window. To change the font of a single question or answer, follow these directions: 1. Open the CPS Question Author window. You can open the CPS Question Author window by double-clicking on a question in the Prepare>Lessons and Assessments tab. 2. Highlight the question and/or answer text in the CPS Question Author window. Alternatively, click the green arrow in the Font group and select Select All. 3. Click the font options in the Font group to adjust the font of the highlighted text. Font options include  Text font  Text size  Text styles including: Bold, italic, underline, strike through, superscript, and subscript 53
Slide 54: Chapter 3: Create Functions  Text color 4. Click Save in the Navigate group to save changes you made to the text. 5. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and Add a Special Character Also included in the CPS Question Author window is the ability to add special characters to your questions or answers. If you are a math or science teacher, this function is especially helpful in creating questions with symbols to accurately express equations and other course-relevant data. However, anyone can use the character map to incorporate a more specialized question into any lesson. To add a special character to a question or answer, follow these directions: 1. Open the CPS Question Author window by double-clicking on the question, in the Prepare>Lessons and Assessments tab, you want to add a special character to. 2. Place your cursor in the question or answer text box where you want to place the special character. 3. Click the Character Map button in the Font group . The Character Map window appears. Notice the font currently selected in the Font drop-down list. 4. Adjust this font style if you like by using the arrow in that drop-down list to see other character map options. 5. Find the character in the large portion of the window you want to incorporate into your questions or answers. 6. Click the Select button. That character appears in the Characters to Copy text box. 7. Repeat steps 4 and 5 for as many characters as you want to add. 8. Click Copy. 9. Close the Character Map to return to the CPS Question Author window. Make sure your Figure 29: Choosing a special mouse cursor is where you want the characters character from the Character Map window to go. 10. Use the keyboard command CTRL+V to Paste the characters into this area.  Please refer to Mouse/Keyboard Shortcuts section for information on keyboard commands. Your special characters display during a delivery session just like any other text. 54
Slide 55: Chapter 3: Create Functions Search for Questions You can use the Question Finder feature to search find all occurrences of a question in CPS. For example, if you would like to know whether a particular lesson question exists in any of your Challenge Boards, you can search for the question. To search for questions, follow these directions: 1. Open CPS to the Prepare>Lessons and Assessments tab or Prepare>Standards tab. 2. Select the lesson or standard, from the lesson or standard side (left or top window) of the screen that has a question you would like to search for. Questions within the lesson or standard display on the question side (right or bottom window) of the screen. 3. Select the question you would like to search for. 4. Click Question Finder…in the Questions group . Alternatively, right-click on the question to access the pop-up menu and choose Question Finder…. The CPS Question Finder window appears. Use the CPS Question Finder window to view all of the locations of your selected question. Read below for more information on the window:  Question: The question you selected appears in bold print at the top of the CPS Question Finder window.  Lessons: The Lessons section of the window shows you every lesson that contains the question, as well as how many total questions are in each of the lessons.  Standards: The Standards section lists every standard associated with your question.  Challenge Boards: The Challenge Board section Figure 30: Searching for a lists every Challenge Board that contains your question using the CPS Question question. Finder window Select the location of your question that you would like to edit. Click the Go to Selected Question button to move to the lesson, standard, or Challenge Board that contains your question. Click Close to return to the Prepare>Lessons and Assessments tab or Prepare>Standards tab. 5. 6. 7. 8. 55
Slide 56: Chapter 3: Create Functions Spell-check Questions CPS can spell-check your questions with the CPS Spell Checker. You can use spell-check in several ways. You can spell-check questions within an entire lesson. You can automatically spell-check each question before moving to the next question, or you can use the Spell Checker icon to check a specific question within the CPS Question Author window. Spell-check Questions within an Entire Lesson To use the CPS Spell Checker to spell-check questions within an entire lesson, follow these directions: 1. Open the Prepare>Lessons and Assessments tab. 2. Click on the lesson name you want to spell-check questions in. 3. Click Check Spelling in the Home group . If the Spell Check finds any misspelled words, the Spell Check window appears. 4. Use the Spell Check window to change the spelling, ignore the word, or access the Spell Checker Options window.  Please refer to the Set Spell Checker Options section for more information on changing the Spell Checker options. Figure 31: Spell-checking a questions with the Spell Check window Spell-check Questions within the CPS Question Author Window To use the CPS Spell Checker in the Question Author window, follow these directions: 1. Open the Prepare>Lessons and Assessments tab. 2. Create a new question or edit an existing question. The CPS Question Author window appears.  Please refer to the Create Lesson Questions section or Edit Lesson Questions section for more information on creating or editing a question. 3. Click in the Proofing group. The CPS Spell Checker automatically spell-checks your question. If the Spell Checker finds any misspelled words, the Spell Check window appears. Alternatively, you can select Spelling in the Proofing group . A menu appears.  Select the Check Spelling Now menu item to spell-check the question now.  Select the Check Spelling on Save menu item to check the spelling of the question when you save it in the Question Author window. 4. Use the Spell Check window to change the spelling, ignore the word, or access the Spell Checker Options window. 56
Slide 57: Chapter 3: Create Functions  Please refer to the Set Spell Checker Options section for more information on changing Spell Checker options. Set Spell Checker Options You can set your Spell Checker to ignore capitalized words, ignore alphanumeric words, or even to recognize special words from your custom dictionary. To setup the Spell Checker options, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select a question you would like to spell-check or create a new question. The CPS Question Author window appears.  Please refer to the Create Lesson Questions section for more information on creating lesson questions. 3. Click Spelling in the Proofing group . A menu appears. 4. Select the Spell Checker Options menu item. The Spell Checker Options window appears.  Ignore uppercase words - To have Spell Checker ignore capitalized letters, click the box next to this option so that a checkmark appears.  Ignore words with letters and numbers - To have Spell Checker Figure 32: Spell Checker Options ignore alphanumeric "words," click the window box next to this option so that a checkmark appears.  Custom Dictionary - To add words to or create a custom dictionary for Spell Checker, click the Edit button. 5. Click OK to save your changes and return to the CPS Question Author window. 57
Slide 58: Chapter 3: Create Functions Add Words to the Spell Checker Dictionary You can create a custom dictionary for the Spell Checker. Using the custom dictionary, the Spell Checker can identify special words or acronyms that you frequently use. To create a custom dictionary, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select a question you would like to spell-check or create a new question. The CPS Question Author window appears. 3. Click Spelling in the Proofing group .A menu appears. 4. Select the Spell Checker Options menu item. The Spell Checker Options window appears. 5. Click Edit.... The User.doc - Notepad window appears. Figure 33: Creating a custom dictionary with the Dictionary Notepad window NOTE: Put each word on a separate line. 6. When you've added all your words, click File then Save. Close the Dictionary Notepad window to return to the Spell Checker Options window. Print CPS Lessons You can print your CPS lesson (be it an exam, homework or review), hand it out to students, and then grade the material with the CPS response system. You can print lessons directly from CPS, or you can export lessons to a word processing application and print the lesson from the word processing application. Print CPS Lesson from CPS To print your CPS lesson from CPS, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select the lesson, from the lesson side (left or top window) of the screen, you want to print. 3. Click Print… in the Lessons group . The CPS – Print Questions window appears. Alternatively, right-click on the lesson name to access the pop-up menu. Choose Print Questions from the pop-up menu. The CPS Figure 34: Printing questions from the CPS Print Questions window 58
Slide 59: Chapter 3: Create Functions Print Questions window appears. 4. Click inside the box in front of the questions you want to print, or click Select All in the lower left corner to include every question on the printout. A checkmark will appear in the box in front of the questions you selected.  If you want an answer key, an area for including a name, an area for including a date, or a combination of any of the available options included in your printout, check the box or boxes at the bottom of the CPS – Print Questions window that coincide with your preference. 5. Click the Preview button . The Print Preview window opens showing the selected questions just as they will print—except for graphics. NOTE: The directory path of any graphic associated with a question displays in the Preview window. Graphics will print, but do not display in the Preview window. 6. Click on the top toolbar to print the selected questions as they appear in the Print Preview window. The Print widow appears. 7. Make sure you are connected to a printer, and then click the OK button to print this lesson. 8. In the CPS Print Questions window, click the Close button to return to the Prepare>Lessons and Assessments tab. Print CPS Lessons from a Word Processing Application To print your CPS lesson from a word processing application, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Select the lesson, from the lesson side (left or top window) of the screen, you want to print. 3. Click Print… in the Lessons group . The CPS – Print Questions window appears. Alternatively, right-click on the lesson name to access the pop-up menu. Choose Print Questions from the pop-up menu. The CPS Print Questions window appears. 4. Click beside the questions you want to print, or click Select All in the lower left corner to include every question on the printout.  If you want an answer key, an area for including a name, an area for including a date, or a combination of any of the available options included in Figure 35: CPS Print Questions window your printout, check the box 59
Slide 60: Chapter 3: Create Functions or boxes at the bottom of the CPS – Print Questions window that coincide with your preference. 5. Click the Preview button . The Print Preview window opens showing the selected questions just as they will print—except for graphics. NOTE: The directory path of any graphic associated with a question displays in the Preview window. Graphics will print, but do not display in the Preview window. 6. Click Output from the side toolbar. A list of export options appears. 7. Select the RTF File or Text File export option.  An RTF file will open in Microsoft Word.  A Text File will open in Notepad. The Export report to RFT File or Export Report to Text File window appears. 8. Use the Save in: drop-down menu to locate the location you want to save the lesson. 9. Type in the file name in the File name: box. 10. Click Save. 11. The lesson questions open in the word processing application. Look at the word processing application’s title bar to see the file name of the printout. NOTE: If Microsoft Word is set to automatically view text and graphic files, then graphics associated with questions display as well as the text. Other word processing programs may not be capable of displaying images. 12. Review the file and make any layout adjustments. 13. Click the File menu and the Print command. The Print window appears. 14. Make sure you are connected to a printer, and then click the OK button to print this lesson. You can close the word processing application and the lesson you printed at any time. 15. Return to the Reporting Preview window and click Close. 16. In the CPS Print Questions window, click the Close button to return to the Prepare>Lessons and Assessments tab. Create Rubrics You can create custom rubrics for performance questions. When you engage performance questions in CPS, you can associate them to a rubric, and award the students points based on your rubric. You can include this grade information in the Report>Gradebook tab. This section will show you how to  Create a rubric  Associate a rubric to a performance question  Edit a rubric  Copy a rubric  Delete a rubric 60
Slide 61: Chapter 3: Create Functions Create a New Rubric To create a new rubric, follow these directions: 1. Click the Settings menu. 2. Select Performance Question Rubric Wizard… menu item. The CPS Performance Question Wizard appears. 3. Check the Create New Rubric box , in the New Rubric section. 4. Click Next to continue. 5. Fill in the Rubric Name box. 6. Choose the number of categories from the Total Number of Categories pull-down menu. 7. Click Next to continue. 8. Type in the names of your categories, or leave the default names. 9. Click Next to continue. 10. Verify that the information you previously entered is correct. Click Back to edit the Figure 36: Creating a rubric for the first information and Next to save the information. time using the CPS Performance Question Wizard 11. Click Done to save your rubric and return to the Prepare>Lessons and Assessments tab. Associate a Rubric to a Performance Question To associate a rubric to a performance question, follow these directions: 1. Click on the Prepare>Lessons and Assessments tab. 2. Select the lesson, from the lesson side (left or top window) of the screen that contains the performance question you want to associate a rubric with. 3. From the question side (right or bottom window), double-click on the performance question you want to associate with a rubric. The CPS Question Author Figure 37: Choosing a rubric to associate with a performance question window appears. 4. Click the Associated Rubric drop-down menu. NOTE: You can only associate a rubric with a performance question. If you do not see the Associated Rubric drop-down box, follow these directions 61
Slide 62: Chapter 3: Create Functions a. Click the blue arrow in the Format group . A drop-down menu appears. b. Click Performance Question. This changes the current question template to a performance question template. The Associated Rubric drop-down box will appear at the bottom of the Question Author window. 5. Select the rubric you want to associate with this question. 6. Click Save in the Navigate group . 7. Click Close in the Navigate group Assessments tab. to return to the Prepare>Lessons and NOTE: If you use the Performance Question template and you use CPSOnline, on the Advanced Engage Options window make sure to uncheck the Automatically Upload box. Edit a Rubric You can edit existing rubrics in CPS. To edit a rubric, follow these directions: 1. Click the Settings menu. 2. Select the Performance Question Rubric Wizard... menu item. The CPS Performance Question Wizard appears. 3. Select the rubric you want to edit from the list of existing rubrics in the Existing Rubrics section. 4. Click the circle next to the Edit option so that a dot appears. 5. Click Next to continue. 6. Edit the Rubric Name and/or Total Number of Categories. Figure 38: Editing a rubric from the CPS Performance 7. Click Next to continue. Question Wizard 8. Edit any of the category names. 9. Click Next to continue. 10. Verify that your rubric information is correct: click Back to change the information and Next to continue. 11. Click Done to save your rubric. 62
Slide 63: Chapter 3: Create Functions Copy a Rubric You can copy a rubric in CPS. To copy a rubric, follow these directions: 1. Click the Settings menu. 2. Select Performance Question Rubric Wizard.... The CPS Performance Question Wizard appears. 3. Select the rubric you want to copy from the list of existing rubrics in the Existing Rubrics section. 4. Click the circle next to the Copy option so that a dot appears. 5. Click Next to continue. 6. Edit the Rubric Name and Total Number of Categories. 7. Click Next to continue. 8. Edit the category names. Figure 39 : Copy a rubric from the CPS Performance Question Wizard 9. Click Next to continue. 10. Verify that your information is correct: click Back to change the information and Next to continue. 11. Click Done to save your rubric. Delete a Rubric You can delete existing CPS rubrics. However, keep in mind that when you delete a rubric, any performance questions associated with the rubric are no longer associated to a rubric. To delete a rubric, follow these directions: 1. Click the Settings menu. 2. Select Performance Question Rubric Wizard…. The CPS Performance Question Wizard appears. 3. Select the rubric you want to delete from the list of existing rubrics in the Existing Rubrics section. 4. Click the Delete button. A confirmation window appears. Select OK to delete the rubric, or select Cancel to negate this Figure 40: Delete a rubric from the CPS Performance Question Wizard 63
Slide 64: Chapter 3: Create Functions action. You will return to the CPS Performance Question Wizard. 5. Click Cancel to exit the CPS Performance Question Wizard. Import Lessons You can import lessons both from CPS and from non-CPS applications to engage in CPS. This section will show you how to  Import CPS lessons  Import Scanner Results  Import lessons from Microsoft Word  Import ExamView lessons  Import PowerPoint Presentations NOTE: CPS cannot import questions with images larger than 64K. Import CPS Lessons CPS lets you import pre-existing lessons from other CPS databases. This import function is a real time-saver for busy instructors. For example, if you have a lesson in a database for a marketing class that would be beneficial for your management class to review; you can import the marketing lesson to the management database. To import CPS lessons, follow these directions: 1. Open CPS from your desktop icon. 2. Open the database into which you want to import the lesson, and click the Prepare>Lessons and Assessments tab.  Please refer to the Open an Existing Database section for information on how to open an existing database. 3. Select the target lesson into which you want to import another lesson. 4. Click Import from the Lessons group . Alternatively, right-click the selected lesson name and choose the Import command from the shortcut menu. The CPS Import Lessons window appears. 5. Click the Browse button. An Open dialog box appears. 6. Select the path and file name of the lesson you want to import, and click the Open button. The path Figure 41: Importing a CPS lesson to another and file name appear at the top of database 64
Slide 65: Chapter 3: Create Functions the CPS Import Lessons window. Any lessons in the database appear in the larger text area of the CPS – Import Lessons window. 7. Select individual lessons from this database by clicking in the box beside each lesson name. NOTE: When you select a lesson that has child-level lessons, the child-level lessons are automatically selected as well. 8. Click OK when you have selected all desired lessons. Depending on the lesson sizes and the speed of your processor, this import may take some time. The imported lessons appear on the lesson side of the Prepare>Lessons and Assessments tab. You can edit questions and deliver imported lessons the same as you would any you authored with CPS. NOTE: When you import a lesson from one database to another, any standards or classes in the database from which you are importing are not imported into the target database. Import Scanner Results Scanner testing is a frequently used form of answer collection during exam delivery at both the K-12 and Higher Education levels. With CPS, these scanner results can be imported into your CPS database and compiled to generate comprehensive reports. After scanning student’s results, follow the directions below to import the data into your CPS database. To import scanner results, follow these directions: 1. Open CPS from your desktop icon. 2. Open the database into which you want to import the scanner performance results. 3. In the Prepare>Lessons and Assessments tab, create a FastGrade lesson with the correct number of questions and answers to correspond with the scanner file’s answer key.  Please refer to the Create FastGrade Lessons section for information on how to create a FastGrade lesson. NOTE: Be sure to include a unique identifier in the CPS Lesson Attributes window when creating the FastGrade lesson. This unique ID should match the Test ID input into ScanTools II when recording scanner results. Doing so will ensure consistency between the CPS lesson and imported scanner file. 4. In the Prepare>Lessons and Assessments tab, right-click on the FastGrade lesson, on the lesson side (left or top window) of the screen, you want to import scanner results for. A menu appears. 65
Slide 66: Chapter 3: Create Functions 5. Select the Create Scanner Session… menu item. The Feature Activation dialog box appears, prompting you to enter the activation key for the scanner feature. 6. Use the key provided with your CPS system from NCS Pearson, or call eInstruction at 888.333.4988 for an activation key. Once activated, the import form will be displayed now and on future executions. 7. Click the Show icon to view a list of the lessons in your database. 8. Select the lesson that corresponds with the scanner file you are importing and Figure 42: Activating a scanner session from the Feature Activation dialog box drag it into the Lesson box on the upper right side of the Create Scanner Session window. The Lesson title, ID, and number of questions will appear in the Lesson box. 9. Click Browse and search for the scanner file you are importing. 10. Select a class that contains students corresponding with the scanner file you chose. The student IDs in your CPS roster must match with the student IDs in the scanner file. 11. Continue in putting your setup preferences.  Click Create once you have input all required data. The Session Summary window may appear showing any issues experienced during the session import.  Click Yes if you desire to store the session in your database and No if you do not. o If you select Yes, your scanner session will be imported and available for generating extensive data reports via the Report>Reports tab. o If you select No, the Create Scanner Session window will appear allowing you to either make any preference changes before importing again, or cancel the session all together. 66
Slide 67: Chapter 3: Create Functions Import Lessons from Microsoft Word The Import from Word feature will allow you to quickly import RTF-formatted questions into CPS. At this time you will not be able to import tables from Word into CPS. To import your files, follow these directions: 1. Open your file in Microsoft Word. You will need to format your document before importing it.  Please refer to the CPS Import from Word Format section below for information on how to format your document before importing it. 2. Click the Save as option from the File menu. The Save as window will open. 3. From the Save as type pull-down menu, save the file as a Rich Text Format Figure 43: Saving a file as an RTF document in (*rtf) document. NOTE: Make sure you save your file in a folder that you can find later. To save a file to a particular location, use the Save in pull-down menu. NOTE: You will not be able to import tables from your RTF document into CPS. 4. Open CPS from your desktop icon. 5. Click on the Prepare>Lessons and Assessments tab. 6. Click Import... in the Lessons group . 7. Click on the Browse button. The Open dialog box will appear. Use the Look in: pull-down menu to view the folder your file is in. Use the Files of Type pulldown menu to view RTF files. 8. Click Open and CPS will begin importing your files from Word. Figure 44: Importing an RTF lesson into CPS NOTE: You can import files from other word processors, such as MS Works, WordPerfect, or Word Pad as long as you can save the files as RTF. Microsoft Word 67
Slide 68: Chapter 3: Create Functions CPS Import from Word Format Before using the Import from Word feature, your question and answer stems must be formatted so they can be imported into CPS. Use the following table and the example below the table to properly label your questions. Please remember that a Question Type label is required for each different type of question. NOTE: The Label column in the table below contains information exactly as you will type it into your Word document. For example, you will type ―TITLE‖ in to your Word document, not the actual title of your lesson, such as ― History.‖ Table 1: Import from Word format Label TITLE: True/False Multiple Choice Yes/No Numeric ANS: STO: and OBJ: MOE: Description Lesson title (required) True or False question type Multiple-choice question type; up to 8 multiple-choice answers (MC8) Yes or No question type Numerical answers question type (RF only) Answer to the question (required) State Standards or Objectives (not required) Margin of Error (not required): CPS can accept a range of answers for a numeric question (RF only) Notes (not required) NOT: Example of a Correctly Formatted Word (RTF) Lesson NOTE: The example below shows the exact format you want to use when formatting a Word document. Please note, the red text indicates the exact wording you want to include in your Word document and the spacing in the example below is the exact spacing you want to use. Title: RTF import formatting example1 Multiple Choice 1. Truman's name for his proposals to extend the New Deal was the: a. New Freedom b. Great Society c. Fair Deal d. Progressive System ANS: C 2. The name of Sir Francis Drake's ship was the: a. Pinta b. Mayflower c. Golden Hind d. Santa Maria 68
Slide 69: Chapter 3: Create Functions e. Nina ANS: C STO: Explorers of the 16th Century NOT: For more information about Sir Francis Drake, visit http://en.wikipedia.org/wiki/Francis_Drake. True/False 3. Theodore Roosevelt was the man who formed the "Big Stick" policy. ANS: T Numeric 4. How many questions are there in this formatting example? ANS: 4 MOE: 0 1 The following examples were taken from McPherson American History. Figure 10: Creating a correctly imported RTF lesson Additional Rules for Formatting and Importing Below are some additional rules for importing your RTF document into CPS.  Title your lesson - Remember to include the Title stem so that CPS can find the title to your lesson.  Question Type (required) - Make sure you use a new Question Type label each time you change question types. Put the label above your question. Press the Enter or Return key and move to the next line.  Question Stem (required) - Number your questions, put a period after the number, then put at least one white space (Spacebar or Tab key). After the white space, type the text for your question. If you are making an essay question, you may use multiple paragraphs. Press the Enter or Return key to start a new question or enter the answer stem.  Answer Stem (required) - Always put your answer stem (ANS:) on a new line. If you do not put any information after ANS: then your question will be imported as a performance question. However, you must have an answer after the ANS: if you are using multiple-choice, true/false, yes/no, or numeric questions.  Standards and/or Objectives (not required) - Including Standards and/or Objectives in your RTF document is optional. You may put them on the same line as your answer stem. After STO:, OBJ:, or NOT:, type your information. Whatever you type after STO: or OBJ: will be the Standard or Objective name when the file is imported to CPS.  Margin of Error (not required) - When you use MOE:, you can set CPS to accept a range of answers for a numeric question. This feature only works with the RF systems.  Use only supported features for import  Superscript  Subscript  Pictures (.bmp, .gif, .jpg)  Charts  Symbols  Strikeout 69
Slide 70: Chapter 3: Create Functions  Font (size, type, and color) Import ExamView Lessons A new feature in CPS 5.0 is that you can import ExamView lessons into any folder within your database. You are not limited to importing ExamView content strictly to an ExamView folder. Therefore, if you have a Biology folder you want to import ExamView lessons into, you can! You can also create a folder, title the folder ExamView, and import ExamView lessons into your ExamView folder. You can import ExamView tests and quizzes into CPS. You can then engage these tests or quizzes just like any other CPS lesson. However, you will not be able to edit the questions of an imported ExamView lesson in CPS. Before you can import an ExamView lesson into CPS, you must first have installed the ExamView content onto your computer via the ExamView Installation CD. To import an ExamView lesson, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Lessons and Assessments tab. 3. Click on the folder, in the lesson side (left or top window), you want to import an ExamView lesson into. 4. Click Add Files in the Lessons group . The Add Files window opens. 5. Use the Look in: box to locate the Figure 46: Use the Look in: box to locate the ExamView file you would like to import ExamView file you would like to import. 6. Click the arrow in the Files of type: box, and select the ExamView [*.tst,*bnk] option. 7. Click Open. The ExamView file imports in to the folder you selected in the Prepare>Lessons and Assessments tab and is available in the Engage>Lessons and Assessments tab. You can engage this lesson like any other CPS lesson. Figure 47: Select ExamView [*.tst,*bnk] from the Files of type: box Set ExamView Options When you import ExamView lessons into CPS, you can alter the ExamView options to filter out certain question types, change your state standards, and change the magnification on ExamView questions. To set your ExamView options, follow these directions: 1. Open CPS from your desktop icon. 2. From the Settings menu, choose ExamView Settings. The ExamView Options window appears.  Question Types – Select the question types you would like to display in CPS. Any question types with checkmarks will be available in CPS; CPS will filter out unchecked question types. 70
Slide 71: Chapter 3: Create Functions  True/False (default)  Modified True/False (default)  Multiple Choice (default)  BiModal (default)  Yes/No (default)  Numeric Response  Completion  Matching  Short Answer  Problem  Essay  Case  Other  Restore Default – Click this button to restore the default question types.  Standards – Choose your state from the State pull-down menu to set the standards to which CPS associates your questions.  Zoom – Set the magnification level of the question in the CPS Content Delivery window. 3. Click OK to save your changes and return to CPS. Figure 48: Setting ExamView options from the ExamView Options window  NOTE: If you import a numeric question with more than 12 characters into CPS, CPS automatically changes the question type to subjective. Please refer to the Engage ExamView Lessons section for information on engaging ExamView lesson. Import PowerPoint Presentations You can import PowerPoint presentation into CPS to engage as a lesson. A new feature of CPS 5.0 is that you can import PowerPoint presentations into any folder within your database. You are not limited to importing PowerPoint presentations strictly to a PowerPoint folder. Therefore, if you have a History folder you want to import a PowerPoint presentation into, you can! You can also create a folder, title the folder PowerPoint, and import PowerPoint presentations into your PowerPoint folder. To import a PowerPoint presentation, follow these directions: 1. Click the Prepare>Lessons and Assessments tab. 2. Click on the folder, in the lesson side (left or top window), you want to import a PowerPoint presentation into. 3. Click Add Files in the Lessons group . The Add Files Figure 49: Use the Look in: box to locate the PowerPoint presentation you would like to 71 import
Slide 72: Chapter 3: Create Functions window opens. 4. Use the Look in: box to locate the PowerPoint presentation you would like to import. 5. Click the arrow in the Files of Type: box, and select the PowerPoint [*.pps,*.ppt] option. 6. Click Open. Figure 50: Select the PowerPoint [*.pps,*.ppt] option from the Files of type: box The PowerPoint presentation appears in the folder you selected in the Prepare>Lessons and Assessments tab and is available in the Engage>Lessons and Assessments tab.  Please refer to the Engage PowerPoint Presentations section for information on engaging a PowerPoint presentation in CPS. eI SEARCH eI SEARCH is an online search engine within CPS that allows you to search for CPS content to integrate into your lesson plans. You can browse through eInstruction content or, if you have an Adoption Code, through content for specific textbooks. This section will show you how to  Search for content  Import content  Upload content (curriculum coordinators and publishers only) Search for Content Before you can search for content in eI SEARCH, you will need to login to your eI SEARCH account. This section will show you how to  Create an eI SEARCH account  Login to an eI SEARCH account  Find content NOTE: If you have an existing CPSOnline Username and Password, you can login to eI SEARCH using that account. Please refer to the Login to an eI SEARCH Account section for information about how to login to an eI SEARCH account.  72
Slide 73: Chapter 3: Create Functions Create an eI SEARCH Account eI SEARCH allows you to search through eInstruction’s repository of content. To create an eI SEARCH account, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Lessons and Assessments tab. 3. Click Search in the Online group . The eI SEARCH main page appears in the question side of the Prepare>Lessons and Assessments tab. Figure 51: Viewing the eI SEARCH main page in the Lessons tab 4. Click Create a SEARCH Account . The CPS SEARCH Account Wizard appears. 5. Choose your institution type. 6. Click Next to continue. 7. Select your state, district, and school from the corresponding drop-down menus. 8. Click Next. 9. Create an eI SERACH username and password. 10. Click Next to continue. 11. Enter your First Name, Last Name, and Email address. Optionally, you can include your phone number or Teacher Code. 12. Click Next to continue. 13. Click Next to create your account, or click Back to make changes to previous pages. 14. Click Done to exit the CPS SEARCH Account Wizard and return to the SEARCH main page. The SEARCH main page now shows any available content for you to add to your CPS lessons. 73
Slide 74: Chapter 3: Create Functions Login to an eI SEARCH Account If you have an existing CPSOnline username and password, you can use your login information to login to eI SEARCH. Additionally, if you did not have an existing login and created an eI SEARCH account, you can use your login information to access eI SEARCH from CPS. To login to an existing eI SEARCH account, follow these directions: 1. Make sure to connect your computer to the Internet. 2. Open CPS from your desktop icon. 3. Click the Prepare>Lessons and Assessments tab. 4. Click Search in the Online group 5. 6. 7. 8. . The eI SEARCH main page appears. Click Login to SEARCH . The CPS SEARCH Login Wizard appears. Choose your institution type. Click Next to continue. Enter your eI SEARCH username and password. Alternatively, enter your CPSOnline username and password if you have an existing CPSOnline username and password. 9. Choose your institution from the drop-down menu. 10. Click Next to continue. 11. Click Done to return to CPS. CPS logs you in to your eI SEARCH account, where you can find and import content for your lessons. Find eI SEARCH Content You can access eInstruction sample content directly from the eI SEARCH main page, without logging in; or you can login to eI SEARCH to access content specifically for you or your school district. To search for content, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Lessons and Assessments tab. 3. Click Search in the Online group . The eI SEARCH main page appears. 74
Slide 75: Chapter 3: Create Functions 4. Click Login to SEARCH . The CPS SEARCH Login Wizard appears. 5. Login to your eI SEARCH account. Your SEARCH home page appears with any content already available to you.  Please refer to the Create an eI SEARCH Account section or Login to an eI SEARCH Account section for more information on creating an eI SEARCH account or logging in to your eI SEARCH account. 6. Browse through your content to find the textbook or content information you Figure 52: Viewing the SEARCH home page with content would like to import. 7. If you do not have any content or do not see the content you would like, enter a textbook Adoption Code into the Adoption Code box and click Go. eI SEARCH will retrieve the textbook data available from your Adoption Code. If you do not have an Adoption Code, please contact your textbook publisher or eInstruction Technical Support at 888.333.4988. Import Content Once you find the content you would like to import, you can ―drag and drop‖ the content directly into the Prepare>Lessons and Assessments tab. You can import entire lessons, PowerPoint presentations, or individual questions from a lesson. This section will show you how to  Import entire content lessons  Import specific content questions  Import PowerPoint presentations Import Content Lessons You can import entire content lessons from your content in eI SEARCH. To import content lessons, follow these directions: 1. Make sure to connect your computer to the Internet. 2. Open CPS from your desktop icon. 3. Click the Prepare>Lessons and Assessments tab. 4. Click Search in the Online group . The eI SEARCH main page appears. 5. Click Login to SEARCH . Your SEARCH home page appears with any available content.  Please refer to the Create an eI SEARCH Account section or Login to an eI SEARCH Account section for more information on creating an eI SEARCH account or logging in to your eI SEARCH account. 6. Browse through SEARCH to find the content you would like to import. 75
Slide 76: Chapter 3: Create Functions 7. Click on the textbook image or book title to view all the lessons. 8. Click and hold down the left mouse button on the chapter you would like to import. 9. Holding down the left mouse button, drag your mouse to the lesson side (left or top window) of the Prepare>Lessons and Assessments tab to the lesson to which you would like to import the content. CPS imports the lesson content into the existing CPS lesson. Figure 53: Import content lessons from eI SEARCH If you drag the SEARCH content lesson to your main database name, CPS will ask you if you would like to create a new lesson for the content. Import Specific Content Questions In addition to importing entire lessons of content, you can import specific questions from a lesson. To import specific questions, follow these directions: 1. Make sure to connect your computer to the Internet. 2. Open CPS from your desktop icon. 3. Click the Prepare>Lessons and Assessments tab. 4. Click Search in the Online group . The eI SEARCH main page appears. 5. Click Login to SEARCH . Your SEARCH home page appears with any available content.  Please refer to the Create an eI SEARCH Account section or Login to an eI SEARCH Account section for more information on creating an eI SEARCH account or logging in to your eI SEARCH account. 76
Slide 77: Chapter 3: Create Functions 6. Browse through SEARCH to find the content you would like to import. 7. Click on the textbook image or book title to view all the lessons. 8. Click on the lesson to view lesson questions. 9. Click and hold down the left mouse button on the question you would like to import. 10. Holding down the left mouse button, drag your mouse to the lesson side (left or top window) of the Prepare>Lessons and Assessments tab to the lesson to which you would like to import the question. CPS imports the question into the existing CPS lesson. Figure 54: Import questions from SEARCH You will be able to see the content question from the question side (right or bottom window) of the Prepare>Lessons and Assessments tab when you select the lesson which contains the content question. Import PowerPoint Presentations You can import specific PowerPoint presentations, associated with textbook content, from eI SEARCH. To import a PowerPoint presentation from eI SEARCH, follow these directions: 1. Make sure to connect your computer to the Internet. 2. Open CPS from your desktop icon. 3. Click the Prepare>Lessons and Assessments tab. 4. Click Search in the Online group 5. Click Login to SEARCH available content. . The eI SEARCH main page appears. . Your SEARCH home page appears with any 77
Slide 78: Chapter 3: Create Functions  6. 7. 8. 9. Please refer to the Create an eI SEARCH Account section or Login to an eI SEARCH Account section for more information on creating an eI SEARCH account or logging in to your eI SEARCH account. Browse for the textbook which contains PowerPoint presentations you would like to import. Place your mouse on the PowerPoint Presentations link (next to the textbook with content) you would like to import. Click and hold down the left button on your mouse. While holding down the left button on your mouse, drag your mouse to the lesson or folder in the lesson side (left or top window) of the Prepare>Lessons and Assessments you want to import the PowerPoint presentation in to. Figure 56: Import PowerPoint Presentations from SEARCH The presentation appears in the lesson or folder you dragged it to. You can engage the presentation from this lesson or folder.  Please refer to the Engage a PowerPoint Presentation section for information on engaging a PowerPoint presentation. 78
Slide 79: Chapter 3: Create Functions Upload Content Only publishers and curriculum coordinators can upload content to eI SEARCH. eI SEARCH then makes this content available to specific teachers or groups of teachers through Adoption Codes and Instructor Setup Codes. For more information on uploading content to eI SEARCH, please contact eInstruction at 888.333.4988. This section will show you how to  Create a publisher or curriculum coordinator eI SEARCH account  Upload textbook content Create Publisher/Coordinator eI SEARCH Account Before you can upload content to eI SEARCH, you will need to create an eI SEARCH Account. To create an eI SEARCH account, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Lessons and Assessments tab. 3. Click SEARCH in the Online group . The eI SEARCH homepage appears in the question (right-hand) side of the Prepare>Lessons and Assessments tab. 4. Click Create a SEARCH Account Wizard appears. 5. Choose Other or K-12 as your institution type. 6. Click Next to continue . The CPS SEARCH Account 7. Enter your Instructor Setup Code. eInstruction will provide you with this code before you create your account. If you do not have an Instructor Setup Code, please contact eInstruction at 888.333.4988. 8. Click Next to continue. 9. Confirm your Publisher Company or school district by clicking Next. 10. Create a Username and Password to use in eI SEARCH. 11. Click Next to continue. 12. Enter your First Name, Last Name, and Email Address. 13. Click Next to continue 14. Create your account by clicking Next. You return to the Prepare>Lessons and Assessments tab. The Upload Content button in the Online group becomes active. Now when you login to eI SEARCH using your publisher or curriculum coordinator account, you can upload content to eI SEARCH. 79
Slide 80: Chapter 3: Create Functions Upload Textbook Content Once you create a publisher or curriculum coordinator eI SEARCH account, you can upload textbook content to eI SEARCH. To upload textbook content into eI SEARCH, follow these directions: 1. Make sure to connect your computer to the Internet. 2. Open CPS from your desktop icon. 3. Click the Prepare>Lessons and Assessments tab. 4. Click Upload Content in the Online group . The CPS Upload Content Wizard appears. 5. Enter the textbook content information in the fields provided.  ISBN – enter the book’s ISBN number.  Publisher – choose a publisher from the drop-down list.  Title – enter the book title.  Author – enter the book author’s name. Figure 11: Entering content information in the CPS  Discipline – select the discipline from the drop-down Upload Content Wizard list.  Subject – choose the specific subject from the drop-down list.  Grade – Choose HE for a Higher Ed book and K-12 for a K-12 book. If you choose K-12, click each box corresponding to the grade for which the book was written. A checkmark will appear in each book you check.  Book Image – optionally, include a picture of the book’s cover as a bitmap (bmp) image. 6. Click Next to continue. 7. Browse through the Lessons area to find the content you would like to upload. 8. Click Add to add content to the Lessons to Upload area. 9. Click Next to continue. 10. Click Browse to find any PowerPoint presentation files you would like to upload with the textbook content. 11. Click Next after you include your files, or if you do not wish to include any PowerPoint files. 12. Verify the content information in the Verify Information area. 13. Click Next to upload your content. CPS provides you with the Adoption Code for your textbook content. 14. Click Done to exit the CPS Upload Content Wizard. Teachers can now access your textbook content by using the Adoption Code. 80
Slide 81: Chapter 3: Create Functions Standards The Prepare>Standards tab allows you to enter your own list or outline of teaching standards. However, the organizational functions of standards reach beyond merely setting learning goals for students. CPS standards enable you to create an outline of the state’s, district’s, or school’s standards for a certain grade level or course of study. You can identify these standards by different types, according your state’s, district’s, or school’s requirements. CPS has a list of terms to help you identify the type of standard with which you are working. Curriculum directors and state or district administrators can use CPS to establish an extensive outline of the state’s, district’s or school’s goals, then pass that CPS database of standards onto individual schools/teachers that use CPS in the classroom. This ensures that the standards that a state, district, or school wants to focus on are known and integrated into teaching plans. Teachers then take this database and start adding lesson questions, standard questions, classes, and team activities for their class (es). Question delivery is the same from the Engage>Lessons and Assessments tab and the Engage>Standards tab, while the Report>Report tab helps summarize and express student data in usable forms. The Prepare>Standards tab is split into two windows. These windows can either be vertical or horizontal, depending on your preference. The default is vertical view. Click the Orientation button in the List group of the Prepare>Standards tab to switch views. The left window (top in horizontal view) gives a view of all standards in this open database. We refer to this as the standard side. The name of the open database is the first item listed in the left window. Beneath that are parent-level standard names. If a parent-level standard name has child-level standards, a plus (+) symbol appears next to the parent standard name. Click that plus symbol to see all child-level standards. 81
Slide 82: Chapter 3: Create Functions The right window (bottom in horizontal view) lists all of the questions from any highlighted standard name. We refer to this as the question side. When you highlight the database name, all standards and the number of questions in the standards, display in the question side. When you highlight a standard name from the left window, all questions for that standard and any childlevel standards, display on the question side. The question side also displays the number of questions, the type of question, and its difficulty level. Standard Side Figure 12: Viewing the Prepare>Standards tab Question Side This section will show you how to  Create standard  Associate lesson questions with a standard  Download state standards from eInstruction  Create standards using the Standard Builder  Edit standards  Import standards  Associate dynamic standards with questions 82
Slide 83: Chapter 3: Create Functions Create Standards You can create your own standards to associate with your lessons. To create a standard, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Standards tab. 3. Click New in the Home group . The CPS Standard Attributes window appears. The window displays the database or standard name under which the new standard will be created. 4. Type in or select the following standard attributes:  The standard title  Details about the standard  A code, number, or identifier for this standard  The type of standard. The type helps identify why the standard is in place. The drop-down list has more than 20 different types from which to select. Your school, district, or state may have a type they use or reference often. If that is the case, use that type of standard. If you choose a grade Figure 59: Creating a standard with the CPS level type, also specify to which Standard Attributes window grade the standard applies. 5. Select the state in which the standard originated or is most closely associated in the Org box. 6. Click the Save and Create New button, or the Save and Close button. The standard you created appears in the standards side of the Prepare>Standards tab. 83
Slide 84: Chapter 3: Create Functions Associate Standards with Questions When using the Prepare>Standards tab on an administrative level, you may have an outline of standard types to emphasize state, district, or school teaching goals. Within this outline it may be appropriate to have questions associated with only the lowest level of standard types. To associate questions with a standard, follow these directions: 1. Open CPS to the Prepare>Lessons and Assessments tab. 2. Click the lesson on the lesson side (left or top window) that contains the question you want to associate with a standard. The questions in the lesson display on the question side (right or bottom window) of the screen. 3. Click the question you want to associate with a standard. 4. Click Edit in the Home group . The CPS-Question Author window appears. 5. Click Question in the Options group 6. Click the Standards menu item opens. 7. Click in the box in front of the standard you want to associate with the question. A checkmark appears in the box in front of the standard you selected. 8. Click OK. You return to the CPSQuestion Author window. . A menu appears. . The CPS-Question Standards window 9. Click Save in the Navigate group . 10. Click Close in the Navigate group . You return to the Prepare>Lessons and Assessments tab. Figure 60: Select the standard(s) to In this tab, you will see the standard you associate with the question associated to the question listed under the Standards column in the question side (right or bottom window) of the screen. 11. Click on the Prepare>Standards tab. 12. Click the standard, from the standard side (left or top window), you associated with a question. The questions you associated with this standard appear on the question side (right or bottom window) of the screen. 84
Slide 85: Chapter 3: Create Functions Download State Standards from eInstruction You can download state and national standards from eInstruction. Many of these standards are also available for REAP reporting. To download standards, follow these directions: 1. Go to http://www.einstruction.com/downloads. 2. From the pull-down menu, choose State Standards. 3. Click OK to continue. 4. Select a state from the pull-down menu. 5. Click Go. 6. Choose the Standards from the links provided. A File Download window appears. Figure 61: Downloading state standards 7. Click Save. A Save As window appears. from eInstruction 8. Browse through your computer to choose the location to which you would like to save the standards. 9. Click Save.  Please refer to the Import Downloaded Standards section for instructions on how to import these standards to your database. Create Standards Using the Standards Builder Using the Standards Builder function, you can build one standard of questions from several preexisting standards. For example, if a Language Arts database has 32 standards in it, each standard representing a chapter from a text, you can create a mid-term exam from the first six standards (chapters) without re-typing all the questions. You can also create a standard from multiple databases. To create standards from the Standards Builder, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Standards tab. 3. Click a standard from the standard side (left or top window) of the screen. 4. Click Builder in the Standards group the features listed below: . The Builder window opens showing 85
Slide 86: Chapter 3: Create Functions This pane contains the target standard; the target standard is the standard to which you are adding questions. T h e    This pane contains the  source of your standards, which are  available in the open  database.  This pane contains the questions that are available from the standard you selected in the bottom left pane. Figure 62: Creating standard questions using the Standards Builder        The File menu allows you to alter the target lesson you are building from, import lessons from a different database (.cps file), and close the Builder window. The top pane is the target standard (the standard to which you are adding questions). The bottom left pane lists the standards available in the open database. You can also build from the Standards in this open database. The bottom right pane is a list of questions available in the source standard or standard selected in the bottom left pane. The Dragged Questions section allows you to choose whether the questions you select for the target standard (the standard to which you are adding questions) are linked to the standard source or copied from the standard source. The Link Selected Questions button allows you to select questions from the bottom right pane and link the questions to the top pane. The Link Random Questions button allows CPS to select random questions within the open database and link them to the top pane. NOTE: Check whether the database open in the bottom left pane is the source from which you want to take questions. If this is not the correct database, use the File menu to find and open the database from which you want to select questions. Also, make certain the target lesson named at the top of the Builder window is the 86
Slide 87: Chapter 3: Create Functions destination into which you want to build questions. If not, use the File menu to select a different lesson name from the open database. 5. Select a standard from the database open in the bottom left pane. Alternately, you can choose to build from Standards questions; simply click the Standards tab in the bottom left window. Questions for the selected standard display in the bottom right pane. 6. Select questions to copy or link into the target standard. 7. Press the Ctrl key and your mouse simultaneously to select specific questions to include in the target lesson. While pressing your mouse button, drag those selected questions into the top pane. 8. Use the Link or Copy option buttons to choose how you want the questions moved. 9. Click the Select Random Question button to choose the number of specific question types you want to include in the target standard. Click the OK button to complete Figure 63: Selecting a random question with the Random Question Selector from the this random selection. Standards Builder You have completed building a new standard from an existing database(s). To close the Builder window, click the File menu and Close menu item. The Prepare>Standards tab appears. Select the standard you built on the left in order to review the questions on the right. Edit Standards Once you create standards, you can edit them in CPS. This section will show you how to  Edit Standard Attributes  Edit Standard Questions  Associate Dynamic Standards to Questions  Copy Questions to Standards  Delete a Standard  Delete Standard Questions  Print Standards 87
Slide 88: Chapter 3: Create Functions Edit Standard Attributes To edit a standard’s attributes, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Standards tab. 3. Select the standard that contains the attributes you want to edit, from the standard side (right or bottom window). 4. Click Edit in the Home group . Alternatively, right-click and choose the Edit… command from the shortcut menu, or doubleclick the standard name. The CPS Standard Attributes window appears. 5. Edit the standard attributes. NOTE: CPS does not allow you to edit the attributes of premium Figure 64: Editing standard attributes from the CPS Standard Attributes window standards. Premium standards are standards that you download from the eInstruction website, import from a CD, or import from another formal method. 6. Click Save and Close to save your changes or click Close to negate your changes. Edit Standard Questions You can edit questions associated with your standards. To edit standard questions, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Standards tab. 3. Select the standard (from the left/upper pane) that is associated with the question you want to edit. Questions associated with the standard appear on the question side (right or bottom window) of the screen. 4. Select the question, from the question side, you would like to edit. 5. Click Edit in the Home group . Alternatively, right-click the selected question and choose the Edit… command from the shortcut menu. The CPS Question Author window appears. 6. Make any changes to the question, answer choices, question template, subjective status, difficulty level, format, note, and standards from this window. NOTE: Display the file path of a graphic included in a question by rolling your mouse cursor over the graphic itself or right-clicking on the graphic. 88
Slide 89: Chapter 3: Create Functions 7. After editing your question, click Save in the Navigate group . 8. Click Close in the Navigate group to the Prepare>Standards tab in CPS. to exit the Question Author window and return Associate Dynamic Standards to Questions The Dynamic Standards feature allows you to easily align state standards to your questions during a delivery session. This feature lets you choose a subset or a list of standards applicable to the lesson you are engaging. You can choose to be prompted with this subset before you ask each question, or you can automatically apply all the standards in your subset to all of the questions in the lesson you are engaging. To associate Dynamic Standards to your questions, follow these directions: 1. Open CPS from your desktop icon. 2. Open the Engage>Lessons and assessments tab. 3. Select the lesson, from the lesson side (left or top window), you want to engage. A checkmark appears in the box in front of the lesson you selected. The Engage Options group appears. 4. Select Advanced from the Engage Options group . The Advanced Engage Options window opens. 5. Click the Dynamic Standards icon Figure 65: Associating Dynamic Standards with to bring up the Dynamic lesson questions Standards Setup window. In this window you will see all of the standards you have downloaded. 6. Click on the empty boxes next to the standards to include them in your subset. 7. Select or deselect the Prompt for Dynamic Standards and Automatically Align Selected Dynamic Standards options at the bottom of the window.  Prompt for Dynamic Standards is the default setting. If you leave this option selected, then the Dynamic Standards Setup window will pop-up with each question you ask. This allows you to decide, upon delivering the questions, which standards to align with each question. This option is especially useful with the Verbal Question feature. 89
Slide 90: Chapter 3: Create Functions   If you choose Automatically Align Selected Dynamic Standards, CPS will automatically align the standards you define in your subset with each question in your session, and CPS will not prompt you with the Dynamic Standards Setup window. You may also leave both boxes unchecked. If unchecked, CPS will not prompt you with the Dynamic Standards Setup window, and CPS will not automatically align standards to your questions. If you de-select both boxes, you can still select a subset of standards and align those standards to your questions by clicking the dynamic standards button at any time. NOTE: If you currently have state standards aligned with your questions, you do not need to re-select them in the Dynamic Standards Setup window. The standards you choose in the Dynamic Standards Setup window will be aligned in addition to those you have predefined. 8. Click OK. This will bring back the Advanced Engage Options window. 9. Click OK in the Advanced Engage Options window. You return to the Engage>Lessons and Assessments tab. NOTE: Dynamic standards can be set up at any time during a verbal question session by simply clicking in the Verbal Questions Setup window. 10. Engage your lesson. If you chose to be prompted with dynamic standards, then the Dynamic Standards Alignment window will appear when you start your session. Copy Questions to a Standard You can create a question and then duplicate it within the same standard or copy it to other standards, editing portions of the question to make it different from the original. Copy Questions to Other Standards To copy questions to other standards, follow these directions: 1. Click the Prepare>Standards tab. 2. Select the standard, from the standard side (left or top window), that contains the question(s) you want to copy. Questions in the selected standard appear in the question side (right or bottom window). 3. Click on the question you want to copy to another standard and hold down the Ctrl button on your keyboard. 4. While holding down the Ctrl button on your keyboard, drag the selected question to a target standard on the standard side (left or top window) of the screen. The selected question displays at the end of the target standard. 90
Slide 91: Chapter 3: Create Functions Copy Questions within the Same Standard To copy questions within the same standard, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Standards tab. 3. Select a standard from the standard side (left or bottom window) of the screen. Any questions in the standard appear in the question side (right or bottom window). 4. Click on the question you want to copy within the same standard and click Ctrl+C on your keyboard simultaneously. 5. Click your mouse on the question side (right or bottom window) of the screen. 6. Click Ctrl+V on your keyboard simultaneously. 7. The copied question appears on the question side (right or bottom window) of the screen. Delete a Standard You can delete an entire standard of questions by following these directions: 1. Open CPS from your desktop icon. 2. Open the database that has the standard you want to delete. 3. Click the Prepare>Standards tab. 4. Select the standard that you want to delete. 5. Click Delete in the Home group . Alternatively, right-click on the standard name and choose the Delete command from the pop-up menu. A confirmation message appears. NOTE: If you select a standard that has child-level standards beneath it, those standard(s) will be deleted as well. Use caution when deleting standards from the standard side of the window. 6. Click OK to delete the standard or click Cancel to return to the Prepare>Standards tab. Delete Questions from a Standard To delete questions from a standard, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Standards tab. 3. Select the standard from the standard side (left or top window). 4. Select the question(s) you want to delete from the question side (right or bottom window). 5. Click Delete in the Home group . Alternatively, right-click on the selected questions and choose the Delete command from the pop-up menu. A confirmation appears. 6. Click OK delete the standard or click Cancel to return to the Prepare>Standards tab. 91
Slide 92: Chapter 3: Create Functions Print CPS Standards Sometimes you can teach more effectively by delivering course material, such as homework and exams, to your students in a hardcopy format. You can print your CPS standards, hand it out to students, and then grade the material with the CPS response system. To print CPS Standards, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Standards tab. 3. Select the standard you want to print. 4. Click Print in the Standards group . The CPS Print Questions window appears. Questions from the selected standard display in the window. Click beside the questions you want to print, or click Select All in the lower left corner to include every question on the printout. If you want an answer key with your printout, click Include Answer Key. Click Preview. The Figure 66: Printing standards or questions from the CPS Reporting Preview window Print Questions window opens showing the selected questions just as they will print, but without graphics. The directory path of any graphic associated with a question displays in the Preview window. Graphics print, but do not display in the Preview window. Click the Export/Print button at the bottom of the Reporting Preview window if you are satisfied with the data. The printout contents automatically open in a word processing application and automatically save to the CPS folder on your hard drive. Look at the word processing application’s title bar to see the file name of the printout. If you get a message indicating that a default viewer cannot see the questions, please refer to Troubleshooting for more instructions. 5. 6. 7. 8. NOTE: If Microsoft Word is set to automatically view text and graphic files, graphics associated with questions display as well as the text. Other word processing programs may not be capable of displaying images. 9. Review the file and make any layout adjustments. 10. Click the File menu and the Print command. 11. Make sure you are connected to a printer, and then click the OK button to print this standard. You can close the word processing application and the standard you printed at any time. 92
Slide 93: Chapter 3: Create Functions 12. Return to the Reporting Preview window and click Close. 13. In the CPS Print Questions window, click the Close button to return to the Prepare>Standards tab. Import Standards You can import standards to the Prepare>Standards tab of your CPS database. This section will show you how to  Import standards from CPS databases  Import downloaded standards Import Standards from CPS Databases CPS lets you import pre-existing standards from other CPS databases. The import feature will save you valuable time. For example, if you have a standard in a database for a marketing class that would be beneficial for your management class to review, then you can import the marketing standard to the management database. To import standards from CPS database, follow these directions: 1. Open CPS from your desktop icon. 2. Open the database into which you want to import the standard. 3. Click the Prepare>Standards tab. 4. Select the target standard into which you want to import another standard. 5. Click Import in the Standards group . Alternatively, right-click the selected standard name and choose the Import command from the pop-up menu. The CPS Import Standards window appears. 6. Click the Browse button. An Open dialog box appears. 7. Select the path and file name of the standard you want to import, and click the Open button. The path and file name appear at the top of the CPS Import Standards window. Any standards in Figure 67: Importing standards from existing CPS databases the database appear in the larger text area of the dialog. 8. Select individual standards from this database by clicking the box beside each standard name. When you select a standard that has child-level standards, those child-level standards are selected automatically. 93
Slide 94: Chapter 3: Create Functions 9. Click the OK button when all desired standards are selected. Depending on the standard sizes and the speed of your processor, this import may take some time. The imported standards appear on the standard side of the Prepare>Standards tab. You can edit questions and deliver imported standards the same as any you authored with CPS. NOTE: When you import a standard from one database to another, any lessons and/or classes in the database from which you are importing are not imported into the target database. Import Downloaded Standards Most states with CPS-enabled schools have their standards on the web for easy access. If eInstruction has posted your state’s educational standards, then you can download them to your computer and import them into your CPS database. To import downloaded standards, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Standards tab. 3. Click Import in the Standards group . The CPS Import Standards window appears. 4. Click the Browse button. An Open dialog box appears. 5. Select the path and file name of the standard you want to import in the Look in: box. 6. Click the Open button. The imported standards display in the CPS – Import Standards window. 7. Select the standards you would like to import by clicking the box next to the standard so that a checkmark appears. 8. Click OK. This may take CPS a few minutes depending on the amount of standards you are importing. Your standards will be in the standard side (left or top window) of the Prepare>Standards tab. NOTE: CPS does not allow you to edit the attributes of standards downloaded from eInstruction’s website. Standard attributes are: title, details, code, type, and org. Classes To create course/class distinctive classes that contain student and response system information, continue with the instructions in this section. This function is ideal for sharing student lists within a school or even an entire district. The import and export commands make it easy to use student data from other applications too. 94
Slide 95: Chapter 3: Create Functions The Prepare>Classes and Students tab is split into two panes. The left pane gives a view of all classes in this open database. We refer to this as the class side. The right pane displays all of the students from any highlighted class name. We refer to this as the student side. When you highlight a class name from the left pane, all of the students’ names in that class display on the student side. Class Side Student Side Figure 68: Viewing the Prepare>Classes and Students tab This section will show you how to  Create classes  Add students to a class  Edit class and student information  Import classes  Export classes Create Classes A class is a roster of students, student information, and class information that you use within CPS to engage students in the classroom. You can create several types of classes in several different ways. This section will show you how to  Create a K-12 class (Higher Ed non-CPSOnline Class)  Create a K-12 CPSOnline class  Create a Higher Ed class CPSOnline class  Quickly Create a K-12 Class  Create a WebCT  Create a Blackboard 95
Slide 96: Chapter 3: Create Functions Create a K-12 Class (Non-CPSOnline Class for K-12 and Higher Ed) A K-12 class is a roster of students using a numbered system of pads. You can link K-12 classes to CPSOnline or keep them as stand-alone classes within CPS. NOTE: If you are a Higher Ed instructor who does not want to use CPSOnline, you will create a K-12 class. To create a K-12 class, follow these directions: 1. Click the Prepare>Classes and Students tab. 2. Click New in the Home group . A pop-up menu appears. 3. Select Class. The CPS New Class Wizard appears. 4. Choose K-12 as your Institution Type 5. Click Next to continue. . NOTE: If you are a Higher Ed instructor but you do not want to create a CPSOnline class, please choose K-12 as your institution type. 6. If this is your first time creating a CPS class, enter your Contact Information and click Next to continue. If you have previously created a CPS class, CPS stored your contact information. You will automatically move to the Class Information page. 7. Enter your Class Information.  Class Name: This is the only required information for a class.  Course Number: This is an optional course number assigned by your school.  Section: This is the optional section number for your class.  Period: This is the optional period in which you hold your class.  Semester: This is the optional semester during which you teach your class.  Campus: This is the optional building or campus name where you teach your class.  Classroom Number: This is the optional room number for your class. Figure 69: Enter class information  Make this a CPSOnline class (An instructor Setup Code is required): Leave the box in front of this option blank.  Attendance Options: This is the location where you store your attendance records in CPS. You can choose to view the attendance as a grade in the Assessments area of the 96
Slide 97: Chapter 3: Create Functions Report>Gradebook tab or choose to view the attendance as Absent/Present in the Class Info area of the Report>Gradebook tab. 8. Click Next to continue. 9. Click Next to create your class or click Back to review your information. 10. Click Done to close the CPS New Class Wizard and return to the Prepare>Classes and Students tab, or create another class by clicking the box in front of the I want to make another class option. Create a K-12 CPSOnline Class A K-12 CPSOnline class is a roster of students using a numbered system of pads. When your district or campus uses REAP, you will create CPSOnline classes so that administrators can gather student performance data. The following section is divided into two sets of directions:  I do not have a CPSOnline Username and Password - If this is your first time creating a CPSOnline class, please follow the directions in this section.  I do have a CPSOnline username and password - If you have created a CPSOnline class in the past and have a CPSOnline username and password, please follow the directions in this section. I Do Not Have a CPSOnline Username and Password To create a K-12 CPSOnline class, follow these directions: 1. Click the Prepare>Classes and Students tab. 2. Click New in the Home group . A pop-up menu appears. 3. Select Class. The CPS New Class Wizard appears. 4. Choose K-12 as your institution type 5. Click Next. . 6. Select No to indicate you do not have a CPSOnline username and password. 7. Click Next. 8. Enter your Account Information, if this is your first time creating a CPS class. If you have previously created a CPS class, CPS stored your account information. You will automatically move to the Class Information page. 9. Click Next. Figure 70: Entering your account information 97
Slide 98: Chapter 3: Create Functions 10. Enter your Class Information.  Class Name: This is the only required information for a class.  Course Number: This is an optional course number assigned by your school.  Section: This is the optional section number for your class.  Period: This is the optional period in which you hold your class.  Semester: This is the optional semester during which you teach your class.  Campus: This is the optional building or campus name where you teach your class. Figure 71: Entering the class  Classroom Number: This is the optional room information for a K-12 CPSOnline number for your class. class in the CPS New Class  Make this a CPSOnline class (An instructor Wizard Setup Code is required): You must click the box in front of this option to create a CPSOnline class. A checkmark will appear.  Attendance Options: This is the location where you store your attendance records in CPS. You can choose to view the attendance as a grade in the Assessments area of the Report>Gradebook tab or choose to view the attendance as Absent/Present in the Class Info area of the Report>Gradebook tab. 11. Click Next to continue. 12. Enter your Instructor Setup Code. If you do not have one, please contact eInstruction at 888.333.4988. 13. Click Next to continue. Figure72: Enter your 14. Click Next to confirm the school listed is the correct Instructor Setup Code school or click Back to make changes. 15. Create or enter your CPSOnline username and password. 16. Click Next to continue. 17. Select a grade or grades from the Grade(s) menu. Figure 73: Create a CPSOnline username and password 98
Slide 99: Chapter 3: Create Functions 18. Select a subject or subjects from the Subject(s) menu. 19. Click Next to continue. 20. Click the box in front of the Automatically sync class when CPS starts option if you want CPS to automatically sync your class to CPSOnline when CPS starts or uncheck the box in front of the Automatically sync class when CPS starts option if Figure 74: Select the grade(s) you do not want CPS to automatically sync your and subject(s) class to CPSOnline when CPS starts. 21. Click Next to continue. 22. Click Next to create your class or click Back to edit your class information. 23. Click Done to close the CPS New Class Wizard and return to the Prepare>Classes and Students tab or create another class by clicking the box in front of the I want to make another class option. CPS will sync your class with CPSOnline and create your class. You will have access to your CPSOnline class through CPS.  Please refer to the Recycle a K-12 CPSOnline Class section for information on recycling your CPSOnline class for subsequent terms. I Have a CPSOnline Username and Password To create a K-12 CPSOnline class, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click New in the Home group . A pop-up menu appears. 4. Select Class. The CPS New Class Wizard appears. 5. Choose K-12 as your institution type 6. Click Next to continue. . 7. Select Yes to indicate you do have a CPSOnline username and password. 8. Click Next to continue. 9. Enter your CPSOnline Username and Password. 10. Click Next to continue. 99
Slide 100: Chapter 3: Create Functions 11. Enter your Class Information.  Class Name: This is the only required information for a class.  Course Number: This is an optional course number assigned by your school.  Section: This is the optional section number for your class.  Period: This is the optional period in which you hold your class.  Semester: This is the optional semester during which you teach your class.  Campus: This is the optional building or Figure 75: Entering the class campus name where you teach your class. information for a K-12 CPSOnline  Classroom Number: This is the optional room class in the CPS New Class number for your class. Wizard  Make this a CPSOnline class (An instructor Setup Code is required): You must click the box in front of this option to create a CPSOnline class. A checkmark will appear.  Attendance Options: This is the location where you store your attendance records in CPS. You can choose to view the attendance as a grade in the Assessments area of the Report>Gradebook tab or choose to view the attendance as Absent/Present in the Class Info area of the Report>Gradebook tab. 12. Click Next to continue. 13. Select a grade or grades from the Grade(s) menu 14. Select a subject or subjects from the Subject(s) menu. 15. Click Next to continue. 16. Click the box in front of the Automatically sync class when CPS starts option if you want CPS to automatically sync your class to CPSOnline when CPS starts, or uncheck the box in front of the Figure 76: Select a grade and Automatically sync class when CPS starts option if subject you do not want CPS to automatically sync your class to CPSOnline when CPS starts. 17. Click Next to continue. 18. Click Next to create your class or click Back to edit your class information. 19. Click Done to close the CPS New Class Wizard and return to the Prepare>Classes and Students tab, or create another class by clicking the box in front of the I want to make another class option. 100
Slide 101: Chapter 3: Create Functions Create a Higher Ed CPSOnline Class A Higher Ed class is a roster of students using serial response pads. Students typically purchase their response pads from their school bookstore and enroll their response pads into the class through eInstruction’s CPSOnline. CPSOnline then sends student information to your CPS class when you sync, and CPS creates your class roster. The following directions are divided into two sections:  I do not have a CPSOnline Username and Password - If this is your first time creating a CPSOnline class, please follow the directions in this section.  I do have a CPSOnline username and password - If you have created a CPSOnline class in the past and have a CPSOnline username and password, please follow the directions in this section. I Do Not Have a CPSOnline Username and Password To create a Higher Ed class, follow these directions: 1. Click the Prepare>Classes and Students tab. 2. Click New in the Home group . A pop-up menu appears. 3. Select Class. The CPS New Class Wizard appears. 4. Choose Higher Ed as your institution type 5. Click Next. 6. Click No to indicate you do not have a CPSOnline username and password. 7. Click Next. 8. Enter your Instructor Setup Code. If you do not have one, please contact eInstruction at 888.333.4988. 9. Click Next. 10. Select your institution from the list. 11. Click Next. 12. Create your CPSOnline username and password. 13. Click Next. . Figure 77: Enter your Instructor Setup Code Figure 78: Enter your CPSOnline username and password 101
Slide 102: Chapter 3: Create Functions 14. Enter your account information. 15. Click Next. Figure 79: Enter your Account information 16. Enter your Higher Ed Class Information and click Next.  Class Name: A class name is required.  Class Designation: Entering a class designation is optional.  Office Hours: Entering your office hours is optional.  Class Start Date: A class start date is required. The class start date is the first day students can enroll in this class.  Class End Date: A class end date is required. The class end date is the last date of the class.  Notification Date: The notification date is Figure 80: Enter your Higher optional. You will receive an email notifying you Ed Class Information when a change to your roster occurs, beginning on the notification date you enter.  Enable Notification Date box: Select the Enable Notification Date box to enable the notification date option. A checkmark will appear when you select the box.  Attendance Options: This is the location where you store your attendance records in CPS. You can choose to view the attendance as a grade in the Assessments area of the Rpeort>Gradebook tab or choose to view the attendance as Absent/Present in the Class Info area of the Report>Gradebook tab. 17. Enter your Online Class Options. Click Next.  Online Study Guide: This option allows you to change the Online Study Guide options. You can choose to automatically show a study guide online for each assessment you upload, or you can have Figure 81: Enter your Online Class CPS prompt you to show the study guide Options after you upload each assessment. NOTE: You must be incompliance with FERPA (Family Education Rights and Privacy Act) laws before showing study guides online. 102
Slide 103: Chapter 3: Create Functions Sync Options: This option allows you to choose whether or not you automatically sync your class information with CPSOnline each time you open your database. 18. Click Next to create your class or click Back to edit your class information. 19. Select Print Options. NOTE: Please note the class key. Your students will need the class key to enroll in this CPSOnline class. 20. Click Done to close the CPS New Class Wizard and return to the Prepare>Classes and Students tab, or create another class by clicking the box in front of the I want to make another class option. CPS will sync your class with CPSOnline and create your class. You will have access to your CPSOnline class through CPS.  Please refer to Recycle a Higher Ed Class section for information on recycling your CPSOnline class for subsequent terms. I Have a CPSOnline Username and Password To create a CPSOnline class, follow these directions: 1. Click the Prepare>Classes and Students tab.  2. Click New in the Home group . A pop-up menu appears. 3. Select Class. The CPS New Class Wizard appears. 4. Choose Higher Ed as your institution type . 5. Click Next. 6. Click Yes to indicate you do have a CPSOnline username and password. 7. Click Next. 8. Enter your CPSOnline username and password. 9. Select your Higher Ed institution from the dropdown menu. 10. Click Next. Figure 82: Enter your CPSOnline username and password 103
Slide 104: Chapter 3: Create Functions 11. Enter your Higher Ed Class Information and click Next.  Class Name: A class name is required.  Class Designation: Entering a class designation is optional.  Office Hours: Entering your office hours is optional.  Class Start Date: A class start date is required. The class start date is the first day students can enroll in this class.  Class End Date: A class end date is required. The class end date is the last date of the class.  Notification Date: The notification date is optional. You will receive an email notifying you when a change to your roster occurs, Figure 83: Enter your Higher beginning on the notification date you enter. Ed class information  Enable Notification Date box: Select the Enable Notification Date box to enable the notification date option. A checkmark will appear when you select the box.  Attendance Options: This is the location where you store your attendance records in CPS. You can choose to view the attendance as a grade in the Assessments area of the Report>Gradebook tab or choose to view the attendance as Absent/Present in the Class Info area of the Report>Gradebook tab. 12. Enter your Online Class Options. Click Next.  Online Study Guide: This option allows you to change the Online Study Guide options. You can choose to automatically show a study guide online for each assessment you upload, or you can have CPS prompt you to show the study guide after you upload each assessment. Figure 84: Enter your online class options NOTE: You must be incompliance with FERPA (Family Education Rights and Privacy Act) laws before showing study guides online.  Sync Options: This option allows you to choose whether or not you automatically sync your class information with CPSOnline each time you open your database. 13. Click Next to create your class or click Back to edit your class information. 14. Select Print Options. NOTE: Please note the class key. Your students will need the class key to enroll in this CPSOnline class. 15. Click Done to close the CPS New Class Wizard and return to the Prepare>Classes and Students tab, or create another class by clicking the box in front of the I want to make another class option. 104
Slide 105: Chapter 3: Create Functions Quickly Create a K-12 Class The Class Wizard lets you quickly create a class as you deliver a session. This on-the-fly class contains the pad ID values specific to the number of students participating in the session so you can quickly generate a class with only 6 pad IDs, 32 pad IDs, or up to 2000 pad IDs. The Class Wizard saves any class generated during a delivery session into the database you have open. The class is available from the Engage>Lessons and Assessments tab when you want to use it again. To quickly create a K-12 Class, follow these directions: 1. Click the Engage>Lessons and Assessments. 2. Select a lesson from the lesson side (left or top window) of the screen. 3. Click Engage in the Verbal group . The Verbal Question Setup window appears. 4. Select the session options. 5. Click the Create button. The CPS Create Class window appears. 6. Type in a Class Title. 7. Use the Lower Range and Upper Range boxes to indicate the number of response pads you are using Figure 85: Verbal Question Setup in this delivery session, as well as designating the response pad ID values in use. For example, if you are using 5 response pads with a response pad ID value range from 11 to 15, then type 11 in the Lower Range box and 15 in the Upper Range box. When the lesson is delivered, only those response pad IDs would be represented on-screen. 8. Click OK. The Verbal Questions Setup window reappears. Figure 86: Quickly Create a K-12 Class from the 9. Click OK. CPS Create Class window 10. Click Start. The CPS Engage toolbar appears.  Please refer to the Use the CPS Engage toolbar section for more information on engaging a lesson using the CPS Engage toolbar. 105
Slide 106: Chapter 3: Create Functions Create a WebCT Class You can use your WebCT Vista classes in CPS. Before you follow the steps below, make sure your IT Administrator has installed the CPSOnline Registration Proxy Tool onto your institution’s server. To link your WebCT class to CPS, follow these instructions: 1. Log on to your WebCT Vista Instructor’s account. 2. Select the link for your WebCT Vista Course Section that you would like to create in CPS. 3. Click the Build tab and click the Basic View tab. 4. Click the More Tools link on the left-hand menu . A link for you to create your class in CPS will appear below. 5. Click on the link. 6. Click the appropriate button to create a new class or edit an existing class. Skip step 7 if you are editing an existing class. 7. Create a class Title. 8. Click the Register Class button to create your class. 9. Complete the required fields in the next screen. NOTE: If you change your WebCT Instructor Username and Password, your Figure 88: Titling your class as it appears CPS-WebCT Connection Username and for students when they register for Password will not change. You can change CPSOnline your CPS-WebCT Connection Username and Password from the Contact Information tab if you edit your class. 10. Click the Submit button to return to the WebCT Build tab and Basic View. Now your class is ready to import to CPS. You will be able to access your class from the Build tab under the Basic View tab. Figure 87: Logging on to your WebCT Instructor's account 106
Slide 107: Chapter 3: Create Functions Create a Blackboard Class You can link your Blackboard classes to CPS to create a more interactive classroom experience for your students. Before you follow the steps below, make sure your IT Administrator has installed the CPS Connection Building Block onto your institution’s server. To link your Blackboard class to CPS, follow these directions. 1. Log on to your Blackboard Instructor’s account. Figure 89: Logging on to your Blackboard Instructor's account 2. Select the link for your Blackboard course that you would like to create in CPS. 3. Click Tools from the left-hand menu. 4. Choose CPS Connection from the list of online tools. If the CPS Connection option is unavailable from your Tools menu, please contact your IT Administrator and ask them to install the CPS Connection. 5. Click the Register Class button. 6. Choose your campus from the pull-down menu. 7. Type in a Class End Date. NOTE: Make sure your class end date is in mm/dd/yy format. 8. Enter your Instructor Setup Code. If your institution uses one setup code, the code will automatically appear in the Instructor Setup Code field. 9. Create a CPS – Blackboard Connection Username and Password. Alternatively, enter your existing CPSOnline Username and Password in the fields provided. 10. Click Register Class to register your class. NOTE: If you change your Blackboard Instructor Username and Password, your CPS – Blackboard Connection Username and Password will not change. 107
Slide 108: Chapter 3: Create Functions Figure 90: Registering your class in Blackboard 108
Slide 109: Chapter 3: Create Functions Create a CSV File to Import into CPS If you have a class or classes in a different software application other than CPS (like a gradebook program of some kind), you can save that data as a specific file type (*.csv file type), make a few simple format changes, and then import that data into CPS. To prepare your roster so you can import a non-CPS class roster into CPS, follow these directions. 1. Open the class in the non-CPS software. 2. Format the data to include the following two required column headers:  FIRST  LAST NOTE: The CPS software doesn't care if these headers are capitalized, or if they appear in a different order. In fact, you can have a column header in between the last and the first columns, but at least one of these columns must exist for CPS to import the class. 3. Optionally, you can include the following optional column headers:  PADID (Do not put a blank space between the words “Pad” and “ID.”) Allowed values include 1-2000. NOTE: If you include a PadID column header then students will retain the response pad ID number you assign them. However, if you exclude a PadID column header then CPS will automatically assign students their response pad ID numbers when you import the data.  STUDENTID (Do not put a blank space between the words “Student” and “ID.”)  ETHNICCODE (Do not put a blank space between the words “Ethnic” and “Code.” Allowed values include: African American, American Indian, Hispanic, Caucasian, Asian, Pacific Islander, Alaskan Native, N/A.  GENDER: Allowed values include: F, M.  GRADE: Allowed values include: Per-K, K, First, Second, Third, Fourth, Fifth, Sixth, Seventh, Eighth, Ninth, Tenth, Eleventh, Twelfth, N/A.  ECONDISADVANTAGED (Do not put a blank space between the words “Econ” and “Disadvantaged.”) Allowed values include: true, false. 4. Fill in the student’s first and last name under the corresponding required header (First and Last) and/or fill in the student’s information under the optional column headers (PadID, StudentID, Ethniccode, Gender, Grade, Econdisadvantaged). 5. Save that class data as a .csv file (Comma Separated Values file type). Most spreadsheet or database programs do this with the Save As command. 109
Slide 110: Chapter 3: Create Functions Add Students to a Class You can generate a class roster by adding students to a class. The type of class you create (K-12, K-12 CPSOnline with REAP, Higher Ed) determines how you populate the class roster. This section will show you how to  Add students to a K-12 class  Add students to a K-12 class using CBIT  Add students to a Higher Ed class Add Students to K-12 Class Once you have created a class in the database, you can add students to that class. You can create a class of default students or personalize the default student data to specifically fit your class requirements. To add students to a K-12 class, follow these directions: 1. Click the Prepare>Classes and Students tab. 2. Select a class name from the class side (left or top window) that you want to add students to. 3. Click New in the Home group . A pop-up menu appears. 4. Select Student. CPS displays the default student information. CPS automatically saves the default student data row. Student data row Figure 91: Add students to a K-12 roster 5. Quickly add personalized student information to a student data row by typing in the student’s first name, click the Tab key on your keyboard, type in the student’s last name, and click Enter on your keyboard. Clicking Enter saves the student’s information and automatically moves you to the next student data row. CPS automatically assigns the next student a pad ID number in numeric order. You may change the student’s pad ID number by clicking on the Pad ID data field and entering in a new pad ID. Data fields include the following fields: 110
Slide 111: Chapter 3: Create Functions        First name (required) Last name (required) Pad ID (required) Student ID (required for REAP) Gender (required for REAP) Ethnicity (required for REAP) Economically disadvantaged (not required) NOTE: If you are using REAP, each student must have a unique student ID. If you know your students’ district IDs, please use them. The IDs may be alpha-numeric, but must have at least 5 total characters and/or numbers. 6. Click Save in the Home group when you have added all the students’ data. CPS will automatically display the students’ information in the student side (right or bottom window) You can use any class you create in this database in conjunction with any session delivery. Click the column headers, First Name, Last Name, or Pad ID, from the student side (right or bottom window) to sort the view of the students in a class. 111
Slide 112: Chapter 3: Create Functions Add Students to a K-12 Class using CBIT You can use REAP with CBIT to organize your district's campuses, teachers, and students. CBIT is a component software program from eInstruction that provides your teachers with updated class rosters and provides your district Curriculum Coordinator with an updated teacher distribution list. Your Curriculum Coordinator can use the distribution list to send assessments to all teachers within the district or to specific groups of teachers. CBIT uses your district SMS (Student Management System) to create the rosters and the distribution lists, which allows your teachers and curriculum coordinators to concentrate on educating students. You will not need to create your class in CPS if your district uses CBIT. To add the class and the students, follow these directions: 1. Create your database.  Please see the Create a New Database for more information on creating a database. 2. From the Settings menu, choose CPSOnline Login. The CPSOnline Login Wizard appears. 3. Select your institution type. 4. Click Next to continue. 5. Select Existing User (I have a username and password). 6. Click Next to continue. 7. Enter your CPSOnline username and password. The first time you create a class using CPSOnline, you will need to use a pre-generated username and password to log on. Once you enter your pre-generated username and password, you will create a permanent username and password. To determine your pre-generated username and password, follow these directions: a. Gather the following information:  School ID (you can get this information from your school) Figure 92: Enter your CPSOnline username and password  First letter of your first name  First four letters of your last name  Two-digit birth month**  Two-digit birth year**  District ID (this is the campus ID) b. Add all of the above information together, into one long string of information. This is both your username and password. c. Enter the information for your username and password when you create your first CPSOnline class. For example, if your school’s ID is 001, your name is Joe Smith and you were born on 05/16/1972, and your campus’s ID is 456, your username and password would be: 001JSMIT0572456. 112
Slide 113: Chapter 3: Create Functions ** Ask your IT Administrator if your school uses your birth date to generate your password. If they do not, you will need the following information to determine your pre-generated username and password:  School ID (you can get this information from your school)  First letter of your first name  First four letters of your last name  Teacher ID (you can get this information from your school)  District ID (you can get this information from your school) 8. Click Next to continue. 9. Enter a permanent username and password that you will remember. 10. Click Next to continue. 11. Click the circle next to Yes to indicate that you would like to sync CPS with CPSOnline now. 12. Click Next to continue. 13. Select the class or classes you would like to sync by clicking the box next to their name so that a Figure 93: Enter a permanent checkmark appears. Alternatively, click Select username and password All to sync all CPSOnline classes. 14. Click Next to continue. 15. Select Yes if you would like to download any assessments, or select No if you would not like to download any assessments.  Please see Appendix A: REAP for more information on downloading assessments. 16. Click Next to continue. If you choose to download assessments, proceed to step 17. If you choose not to download any assessments, proceed to step 19. 17. Select the assessment(s) you would like to download by clicking the box next to the assessment so a checkmark appears. 18. Click Next to continue. CPS downloads class information from CPSOnline as well as any downloaded assessments (if applicable). 19. Click Done to exit the CPSOnline Login Wizard and return to CPS. Your class or classes and the student rosters will appear in the Prepare>Classes and Students tab. 113
Slide 114: Chapter 3: Create Functions Add Students to a Higher Ed Class If you are a Higher Ed instructor, CPS will update your class roster when your students enroll in your class online. 1. Create a CPSOnline class.  Please see the Create a Higher Ed CPSOnline Class section for more information on creating a CPSOnline class. 2. Distribute the Class Key and Student Enrollment Instructions to your students. You can print off this information at the end of the CPS New Class Wizard. 3. Ask your students to register for your class by going to www.einstruction.com and clicking the Students button . The enrollment process will begin. They may view detailed student enrollment instructions by clicking the CPSOnline Enrollment Instructions link on the left-hand side of the screen. As students enroll in your class, their information will become available on your CPS class roster. If a student does not want their information displayed on CPSOnline, you will receive an email from eInstruction with steps to comply with his or her request. NOTE: Now you can link CPS with Blackboard or WebCT. For information on creating a CPS link with your institution's web learning tool, please contact eInstruction at 888.333.4988 and ask for a Technical Sales Associate. Edit Classes You can manage your class information, CPSOnline classes, and class rosters by editing classes in the Prepare>Classes and Students tab. This section will show you how to  Edit a class  Edit student information  Assign a loaner pad to a student  Copy students to a class  Recycle a K-12 CPSOnline class  Recycle a Higher Ed class  Delete a class  Delete a student 114
Slide 115: Chapter 3: Create Functions Edit a Class You can edit your class information including your contact information, the general class information, and if you have a CPSOnline class, you can manage your CPSOnline options. Edit Class Information You can edit the general class information of any class within CPS. To edit class information, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the class name that you want to edit. 4. Click Edit in the Home group . Alternatively, right-click the class name and choose the Edit… command from the shortcut menu, or double-click the class name. The CPS - Class Information window appears. 5. Click on the Class Information tab. 6. Edit any of the on-screen options.  Class Name: This is the only required information for a class.  Course Number: This is an optional course number assigned by your school.  Section: This is the optional section number for your class.  Period: This is the optional period in which you hold your class. Figure 94: Editing class information from the CPS Class  Semester: This is the Information window optional semester during which you teach your class.  Campus: This is the optional building or campus name where you teach your class.  Classroom Number: This is the optional room number for your class.  Attendance Options: This is the location where you store your attendance records in CPS. You can choose to view the attendance as a grade in the Assessments area of the Report>Gradebook tab or choose to view the attendance as Absent/Present in the Class Info area of the Report>Gradebook tab. 7. Click Save to save any changes. 8. Click Done to exit the CPS Class Information window and return to the Prepare>Classes and Students tab. 115
Slide 116: Chapter 3: Create Functions Edit Contact Information You can edit your contact information as a teacher of any of your CPS classes. To edit contact information 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select a class. 4. Click Edit in the Home group . Alternatively, right-click the class name and choose Edit from the pop-up menu, or double-click the class name. The CPS - Class Information window appears. 5. Click on the Contact Information tab. 6. Edit any contact information.  Title: This is your optional title by which people address you.  First Name: This is your required first name.  Last Name: This is your required last name.  Email Address: This is your required email address.  Phone: This is your optional work phone number. Figure 95: Editing teacher contact information from  Teacher Code: This is an the CPS Class Information window optional code used by your school’s management system.  Username: This is your CPSOnline Username. This field is available only if you have a CPSOnline class.  Password: This is your CPSOnline Password. This field is available only if you have a CPSOnline class.  Confirm Password: This field is available only if you have a CPSOnline class, and allows you to change your CPSOnline password. 7. Click Save to save any changes. 8. Click Done to exit the CPS Class Information window and return to the Prepare>Students and Classes tab. 116
Slide 117: Chapter 3: Create Functions Edit CPSOnline Options You can edit general CPSOnline class options only if you have a CPSOnline class. To edit CPSOnline options 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the CPSOnline class whose options you would like to edit. 4. Click Edit in the Home group . Alternatively, right-click the class name and choose Edit from the pop-up menu, or double-click the class name. The CPS - Class Information window appears. 5. Click on the Online Class Options tab. 6. Edit any CPSOnline class options.  Online Study Guide: This option allows you to change the Online Study Guide options. You can choose to automatically show a study guide online for each assessment you upload, or you can have CPS prompt you to show the study guide after you upload each assessment (Higher Ed only). NOTE: You must be incompliance with FERPA (Family Education Rights Figure 96: Editing CPSOnline class options from the CPS and Privacy Act) laws Class Information window before showing study guides online.  Sync Options: This option allows you to choose whether or not you automatically sync your class information with CPSOnline each time you open your database.  Open CPSOnline Enrollment: This option allows you to set whether or not students can enroll in your CPSOnline class online (Higher Ed only).  Print Student Enrollment Instructions: This option allows you to print the CPSOnline enrollment instructions for students (Higher Ed only). 7. Click Save to save any changes. 8. Click Done to exit the CPS Class Information window and return to the Prepare>Classes and Students tab. 117
Slide 118: Chapter 3: Create Functions Edit Student Information You can edit student information for K-12 and K-12 CPSOnline classes (unless your school uses CBIT). To edit student information, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select a class from the class side (left or top window). Any students in this class display on the student side (right or bottom window). Student data row Data field Figure 97: Edit student information 4. From the student side, click on the student data row (located under the blue header) that contains the student information you want to edit. A cursor appears in the selected data field. 5. Edit student information in the data field that contains the cursor. You may select a different data fields by clicking Tab or the Arrow keys on your keyboard, or clicking your mouse on a different data field. Data fields include the following  First name  Last name  Pad ID  Student ID  Gender  Ethnicity  Economically disadvantaged 6. Click Save in the Home group when you have edited the student information. 7. Repeat the above steps to edit additional student information. 118
Slide 119: Chapter 3: Create Functions Assign a Loaner Pad to a Higher Ed Student You may utilize CPS’ loaner pad feature to assign a loaner pad to a student who forgot their response pad. The loaner pad feature allows you to change the serial number for the student’s regular response pad to the loaner pad’s serial number. The student may then use the loaner pad through class. The next time you sync your class to CPSOnline, the student’s response pad serial number will automatically sync to the response pad’s regular serial number, leaving the loaner pad available for a different student. To assign a loaner pad to a Higher Ed student, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Class and Student tab. 3. Click the name of your Higher Ed CPSOnline class, on the classes side (left or top window) of the screen. 4. Click the student’s information, on the students side (right or bottom window) of the screen. 5. Click Loaner Pad in the Home group . 6. Enter the loaner pad’s serial number into the Serial Number data field on the student side of the screen. 7. Click Save in the Students group . Copy Students to a Class You can copy students from one class to another class in your database. To copy students, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the class which has a student or students you would like to copy. The class roster appears on the student side (right or bottom window) of the screen. 4. From the student side, click on the student data row that contains the student information you want to copy. A cursor appears in the selected data field. 5. Click Copy in the Home group . 6. Select the class that you want to paste the student information into. The class roster appears on the student side (right or bottom window) of the screen. 7. Click Paste in the Home group of the class roster. . The student information appears at the bottom 119
Slide 120: Chapter 3: Create Functions Recycle a K-12 CPSOnline Class You can recycle classes to use for subsequent terms only if you create CPSOnline classes.  Please see the Create a K-12 CPSOnline Class section to learn more about creating CPSOnline classes. To recycle your K-12 CPSOnline class, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. From the class side (left or top window), select the class you wish to recycle. 4. Click Edit in the Home group . The CPS Class Information window appears. 5. Click the Recycle CPSOnline Class tab. 6. Click on the box in front of the recyclable items you would like to retain for the next semester. A checkmark will appear in the box once you select the recyclable item. Any unselected items will be permanently deleted from CPSOnline. Recyclable items include  Assignments  Calendar Events  Links  Instructor Created Test  User Messages  Uploaded CPS Sessions  Syllabi 7. Click Recycle to recycle your CPSOnline class. An Are you sure you wish to proceed? warning box appears. NOTE: If you recycle your class, CPS will delete all the Figure 98: Recycle your K-12 CPSOnline class students within the class. Recycling your class has no effect on your instructor account. 8. Click Yes to recycle your class, or click No to cancel the action. 9. Click Done to close the CPS Class Information window and return to the Prepare>Classes and Students tab. After you recycle your CPSOnline class, you will need to sync the class to add new students. 120
Slide 121: Chapter 3: Create Functions Recycle a Higher Ed Class You can reuse your existing CPSOnline classes in subsequent semesters. This feature is especially helpful when you teach the same class in multiple semesters. To recycle a Higher Ed class, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. From the class side (left or top window), select the class you wish to recycle. 4. Click Edit in the Home group . The CPS Class Information window appears. 5. Click the Recycle CPSOnline Class tab. 6. Select your Recycle CPSOnline Class options.  Class Key: Click the box next to the Class Key option so that a checkmark appears. When a checkmark appears next to the Class Key option, your Class Key from the previous semester will be retained for the next semester.  Uploaded CPS Sessions: Click the box next to the Uploaded CPS Sessions option so that a checkmark appears. When a checkmark appears next to the Uploaded CPS Sessions option, your recycled CPSOnline class will still contain your uploaded CPS sessions from the previous semester. Figure 99: Recycle your HE CPSOnline class  New Start Date: Use the pull-down menu to view a pop-up calendar. Select a new class start date. Remember: Students cannot register for your class until the start date.  New End Date: Use the pull-down menu to view a pop-up calendar. Select a new end date for the class.  Enable Notification Date: Click the box next to the Enable Notification Date option to remove the checkmark. If the checkmark is there, you will receive an email from eInstruction regarding every student who registers for your class after the notification date. For example, some instructors use this function to notify them when students enroll after regular enrollment dates.  New Notification Date: Use the pull-down menu to view a pop-up calendar. Set your new notification date. 7. Click Recycle to recycle your CPSOnline class. An Are you sure you wish to proceed? warning box appears. NOTE: If you recycle your class, CPS will delete all the students within the class. Recycling your class has no effect on your instructor account. 121
Slide 122: Chapter 3: Create Functions 8. Click Yes to recycle your class, or click No to cancel the action. 9. Click Done to close the CPS Class Information window and return to the Prepare>Classes and Students tab. Delete a Class You can delete an entire class in CPS. However, when you delete a class, you also delete any students within that class’s roster. To delete a class, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the class name you want to delete from the class side (left or top window). 4. Click Delete in the Home group . Alternatively, right-click and choose the Delete command from the pop-up menu. A confirmation message appears. 5. Click OK to permanently delete the class or click Cancel to quit this action. 6. Repeat steps 3-5 for as many classes as you want to delete. Delete a Student You can delete an individual student from a class roster. Deleting a student who is copied into another class roster will not delete that student from the other class roster. To delete a student, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the class from which you want to delete students. The students in this class display in the student side (right or bottom window). 4. From the student side (left or top window), select the student(s) that you want to delete. 5. Click Delete in the Home group . Alternatively, right-click and choose the Delete command from the pop-up menu. A confirmation message appears on-screen. 7. Click OK to permanently delete the class or click Cancel to quit this action. 6. Repeats steps 4-7 for as many entries as you want to delete from the class. 122
Slide 123: Chapter 3: Create Functions Import Classes You can import class rosters from many different applications into CPS. When you import the roster, CPS creates a new K-12 class with this roster information.  Please see the Edit Class Information section for more information on how to change the class type. This section will show you how to  Import classes from a CPS database  Import classes from CPSOnline  Import classes from a non-CPS Application  Import classes from a CSV file  Import classes from Pentamation files  Import classes from Osiris files  Import classes from SASI XP files  Import classes from OnTrack files  Import classes from DuPont files  Import classes from WebCT  Import classes from Blackboard Import Classes from a CPS Database You can import classes from another CPS database. When you import classes from another database, the student grades associated with the class roster do not import with the class. To import a class from another CPS database, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import in the Home group . The CPS Import Class Wizard appears. 4. Choose CPS Database 5. Click Next. 6. Click Browse and look for the database containing the class you want to import. An Open dialog box appears. Figure 100: Importing a CPS class 7. Select the database file and click Open. from another CPS database 8. Select individual classes from this database by clicking in the box beside each name. You can also choose to import all of the available classes from this database by clicking inside the Select All option and Click Next. 9. Click Done. Depending on the class size and the speed of your processor, this import may take some time. The imported classes appear in the Prepare>Classes and Students tab when the import finishes. 123
Slide 124: Chapter 3: Create Functions You can edit this imported class just as you did when you created other classes in this database.  Please see the Edit Class Information section for more information on editing classes. Import Classes from CPSOnline You can import your CPSOnline classes. To import a CPSOnline class, you must first connect your computer to the Internet. To import a CPSOnline class, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import from the Home group . The CPS Import Class Wizard appears. 4. Choose CPSOnline. 5. Click Next. 6. Choose your Institution Type. 7. Click Next. 8. Enter your CPSOnline Username and Password. CPS will connect to CPSOnline and display all of your available CPSOnline classes. 9. Select individual classes from this database by clicking in the box beside each name. You can also choose to import all of the available classes from this database by clicking inside the Select All option. 10. Click Next. 11. Click Done. Depending on the class size and the speed of your processor, this import may take some Figure 101: Importing a CPSOnline class time. The imported classes appear in the Prepare>Classes and Students tab when the import is complete. Import Classes from Non-CPS Applications If you have a class or classes in a different software application other than CPS (like a gradebook program of some kind), you can save that data as a specific file type (*.csv file type), make a few simple format changes, and then import that data into CPS. To prepare your roster so you can import a non-CPS class roster into CPS, follow these directions. 1. Open the class in the non-CPS software. 2. Format the data to include the following two required column headers:  FIRST  LAST 124
Slide 125: Chapter 3: Create Functions NOTE: The CPS software doesn't care if these headers are capitalized, or if they appear in a different order. In fact, you can have a column header in between the last and the first columns, but at least one of these columns must exist for CPS to import the class. 3. Optionally, you can include the following optional column headers:  PADID (Do not put a blank space between the words “Pad” and “ID.”) NOTE: If you include a PadID column header then students will retain the response pad ID number you assign them. However, if you exclude a PadID column header then CPS will automatically assign students their response pad ID numbers when you import the data.  STUDENTID (Do not put a blank space between the words “Student” and “ID.”)  ETHNICCODE (Do not put a blank space between the words “Ethnic” and “Code.” Allowed values include: African American, American Indian, Hispanic, Caucasian, Asian, Pacific Islander, Alaskan Native, N/A.  GENDER: Allowed values include: F, M.  GRADE: Allowed values include: Per-K, K, First, Second, Third, Fourth, Fifth, Sixth, Seventh, Eighth, Ninth, Tenth, Eleventh, Twelfth, N/A.  ECONDISADVANTAGED (Do not put a blank space between the words “Econ” and “Disadvantaged.”) 4. Fill in the student’s first and last name under the corresponding required header (First and Last) and/or fill in the student’s information under the optional column headers (PadID, StudentID, Ethniccode, Gender, Grade, Econdisadvantaged). 5. Save that class data as a .csv file (Comma Separated Values file type). Most spreadsheet or database programs do this with the Save As command. Import Classes from a CSV File You can import classes from spreadsheets or other applications as a *.CSV (comma delimited or comma separated values) file. To import a CSV file, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import in the Home group . The CPS Import Class Wizard appears. 4. Choose Comma Separated Values (*.CSV) from the list. 5. Click Next. 6. Click Browse. An Open dialog box appears. 7. Select the CSV file from which you want to import information. 8. Click Open. Figure 102: Importing a CSV (Comma Delimited or Comma Separated Values) roster 125
Slide 126: Chapter 3: Create Functions 9. Select an Instructor from the Select Instructor window. 10. Click OK. 11. Select the class name from the list that appears. To select all available classes, click the box next to the Select All option, so that a checkmark appears. 12. Click Next. CPS imports your class roster. 13. Click Done to exit the CPS Import Class Wizard and return to the Prepare>Classes and Students tab. You can edit this imported class just as you did when you created other classes in this database.  Please see the Edit Class Information section for more information on editing classes. Import Classes from Pentamation Files You can import classes saved from Pentamation files. To import a Pentamation file, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. 4. 5. 6. 7. Click Import in the Home group . The CPS Import Class Wizard appears. Choose Pentamation File (*.txt) from the list. Click Next. Click Browse. An Open dialog box appears. Select the Pentamation file (*.txt) from which you want to import information. 8. Click Open. If there are no teachers defined, you will automatically be presented with the Teacher Login dialog box. If there are teachers defined, you can use an existing teacher, or create a new teacher. NOTE: The information on the left side of the CPS - Add/Edit Teachers dialog box applies to data that is in CPS—not data that is in the Figure 103: Importing a Pentamation file Pentamation file. 9. Select the teacher you want to import classes. 10. Click OK. You will see a list of classes associated with that teacher, from which you can choose which classes to import. 11. Select the classes to import. 12. Click OK. When a class is imported into CPS, review the student information from the Prepare>Classes and Students tab. Response pad numbers are automatically assigned to the student information imported from the Pentamation file.  Please see the Edit Class Information section to learn more about editing a class. 126
Slide 127: Chapter 3: Create Functions Update Pentamation Data We know that things don’t stay the same. Students move into or out of your class, or information about students in your class changes. That is why you can easily update the CPS class from the updated Pentamation data without starting from scratch. When you update a Pentamation file, instead of importing it, you can add new student information to an existing CPS class without altering existing CPS information such as pad ID numbers. To update Pentamation data, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the class name that was imported from a Pentamation file. 4. Right-click on the class name. 5. Select the Update command from the pop-up menu. As CPS reads the updated Pentamation file, please wait for it to prompt you. Depending on what Pentamation data has been altered and how, CPS will give you appropriate responses. Just follow any onscreen instructions to make your update complete. The updated student information is represented on the Prepare>Classes and Students tab. 6. Review the student data, including pad ID numbers, to make certain all data is valid. Import Classes from Osiris Files You can import files form Osiris. To import Osiris files, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import in the Home group . The CPS Import Class Wizard appears. 4. Choose Osiris File (*.txt) from the list. 5. Click Next. 6. Click Browse. An Open dialog box appears. 7. Select the Osiris file from which you want to import information. 8. Click Open. If no teachers are defined, you will automatically be presented with the Teacher Figure 104: Importing an Osiris file Login dialog box. You must add a teacher name and ID that has class data associated with an Osiris file. If there are teachers defined, you can select an existing teacher. The teacher you select must have data in the Osiris file in order to import any data. NOTE: In the CPS Add/Edit Teachers dialog box, the class names that appear on the left side apply to data that is in CPS, not data that is in the Osiris file. 9. Select the teacher for whom you want to import classes. 10. Click OK. A list of classes associated with the teacher you selected in step 6 is displayed. 11. Select which classes you want to import. 12. Click OK. 127
Slide 128: Chapter 3: Create Functions When a class is imported into CPS, review the student information from the Classes tab. Response pad numbers are automatically assigned to the student information imported from the Osiris file.  Please see the Edit Class Information section to learn more about editing a class. Update Osiris Data You can easily update the CPS class from the updated Osiris data without starting from scratch. When you update an Osiris file rather than import it, you can add new student information to the existing CPS class without altering existing CPS information such as pad ID numbers. To update Osiris data, follow these directions, 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the class name that was imported from an Osiris file. 4. Right-click on the class name. 5. Select the Update command from the pop-up menu. As CPS reads the updated Osiris file, please wait for it to prompt you. Depending on what Osiris data has been altered and how, CPS will give you appropriate responses. Just follow any on-screen instructions to make your update complete. The updated student information is represented on the Prepare>Classes and Students tab. 6. Review the student data, including pad ID numbers, to make certain all data is valid. Import Classes from SASI XP Files You can import files from SASI XP. To import SASI XP files, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import in the Home group . The CPS Import Class Wizard appears. 4. Choose SASI File (*.txt) from the list. Click Next. 5. Click Browse. An Open dialog box appears. 6. Select the SASI file from which you want to import information. 7. Click Open. If no teachers are defined, you will automatically be presented with the Teacher Login dialog box. If there are teachers defined, you can use an existing teacher or you can create a new teacher. Figure 105: Importing a SASI XP file NOTE: The information on the left side of the CPS Add/Edit Teachers dialog box applies to data that is in CPS—not data that is in the SASI file. 8. Select the teacher you want to import classes 128
Slide 129: Chapter 3: Create Functions 9. Click OK. You will see a list of classes associated with that teacher, from which you will be able to choose which classes to import. 10. Select the classes to import. 11. Click OK. When a class is imported into CPS, review the student information in the Prepare>Classes and Students tab. Response pad numbers are automatically assigned to the student information imported from the SASI file.  Please see the Edit Class Information section to learn more about editing a class. Import Classes from OnTrack Files You can import classes from OnTrack files. To import an OnTrack file, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import in the Home group . The CPS Import Class Wizard appears. 4. Choose OnTrack (*.csv) from the list. 5. Click Next. 6. Click Browse. An Open dialog box appears. 7. Select the OnTrack file from which you want to import information. 8. Click Open. If no instructors/teachers are defined, you will automatically be presented with the Teacher Login dialog box. If there are instructors/teachers defined, you can use an existing teacher or create a new teacher. Figure 106: Importing an OnTrack file NOTE: The information on the left side of the CPS Add/Edit Teachers dialog box applies to data that is in CPS—not data that is in the OnTrack file. 9. Select the instructor/teacher you want to import classes for. 10. Click OK. You will see a list of classes associated with that teacher, from which you can choose which classes to import. 11. Select the classes to import. 12. Click OK. When a class is imported into CPS, review the student information from the Prepare>Classes and Students tab. Response pad numbers are automatically assigned to the student information imported from the OnTrack file.  Please see the Edit Class Information section to learn more about editing a class. 129
Slide 130: Chapter 3: Create Functions Import Classes from DuPont Files You can import files from DuPont. To import a DuPont file, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import in the Home group . The CPS Import Class Wizard appears. 4. Choose LMS File (*.txt) from the list. 5. Click Next. 6. Click Browse. An Open dialog box appears. 7. Select the DuPont file from which you want to import information. 8. Click Open. If no instructors/teachers are defined, you will automatically be presented with Figure107: Importing a DuPont file the Teacher Login dialog box. If there are instructors/teachers defined, you can use an existing teacher or create a new teacher. 9. Select the instructor/teacher you want to import classes for. 10. Click OK. You should be presented with a list of classes associated with that instructor/teacher and be able to select which classes to import. 11. Select the classes to import. 12. Click OK. When a class is imported into CPS, review the student information from the Prepare<Classes and Students tab. Response pad numbers are automatically assigned to the student information imported from the DuPont file.  Please see the Edit Class Information section to learn more about editing a class. 130
Slide 131: Chapter 3: Create Functions Import Classes from WebCT You can import your WebCT class into CPS by using the CPS-WebCT Proxy Tool.  For more information on the CPS-WebCT Proxy Tool, please refer to CPS-WebCT Proxy Tool or contact eInstruction at 888.333.4988 to speak with a Technical Sales Support Associate. To import a WebCT class, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import in the Home group . The CPS Import Class Wizard appears. 4. Choose WebCT. 5. Click Next. 6. Enter your CPS-WebCT username and password and choose your institution from the pull-down list. 7. Click Next. Figure 108: Importing a WebCT class 8. Select the WebCT class or classes you would like to import. Alternatively, import all of your available WebCT classes by clicking the Select All option. 9. Click Next. 10. Click Done and return to CPS. Response pad numbers are automatically assigned to the student information imported from the WebCT class. You can recycle this CPS-WebCT class for subsequent terms.  Please see the Recycle a Higher Ed Class section to learn more about recycling a class. 131
Slide 132: Chapter 3: Create Functions Import Classes from Blackboard You can import your Blackboard class to CPS, using the CPS Connection Building Block from eInstruction.  For more information on the CPS Connection Building Block, please see CPS Connection Building Block or contact an eInstruction Technical Sales Support Associate at 888.333.4988. To import a Blackboard class, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Click Import in the Home group . The CPS Import Class wizard appears. 4. Select Blackboard from the list of import sources. 5. Click Next. 6. Enter your CPS- Blackboard Connection username and password. 7. Choose your institution from the pull-down menu. Figure 109: Importing a Blackboard 8. Click Next. class 9. Select your Blackboard classes or classes that you would like to import. Alternatively, click the box next to the Select All option so that a checkmark appears. 10. Click Next. 11. Click Done and return to CPS. Response pad numbers are automatically assigned to the student information imported from the Blackboard class. You can recycle this CPS-Blackboard class for subsequent terms.  Please see the Recycle a Higher Ed Class section for more information about recycling a class. 132
Slide 133: Chapter 3: Create Functions Export Classes You can export classes to non-CPS applications. This section will show you how to  Export class to tbt Deliver  Export class as a CSV files  Print/Export a class Export Class to tbt Deliver You export a CPS class to a tbt Deliver file. Tbt Deliver is a product by eInstruction Corporation. To export a CPS class to tbt Deliver, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select a class name from the class side (left or top window) you want to export to tbt Deliver. 4. Click Export in the Home group . Alternatively, right-click and choose the Export command from the pop-up menu. The Export Class window opens with your class name in the File name text box. 5. Click the drop-down arrow in the Figure 110: Exporting a class roster to tbt Deliver Save as type box, and select Deliver Rosters (*.ros), the .ros file extension is needed to operate in tbt Deliver. 6. Click Save and return to CPS. NOTE: If the CPS class you are exporting has alpha characters in the Student ID field, a warning statement appears saying the tbt Deliver software cannot use the class file. Edit the CPS class if that is the case. When you have successfully exported a CPS class to a .ros file, you can operate the tbt Deliver software with the class. 133
Slide 134: Chapter 3: Create Functions Export Class as a CSV file You can export a CPS class as a CSV file. The CSV file opens in most spreadsheet applications, such as Microsoft Excel. To export a CSV file, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the class roster from the class side (left or top window) you would like to export to a CSV file. Click Export in the Home group . Alternatively, right-click and choose the Export command from the pop-up menu. The Export Class window appears. 4. Browse through your computer to find the location to which you would like to save your class roster. 5. Make sure the file is saved with a .csv Figure 111: Exporting a class roster to a CSV extension in the Save as type: box. 6. Click Save to save your roster and return file to CPS. Print/Export a Class You can export classes to .csv files for importing to other software applications and print from word-processing applications. To print or export a class, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Classes and Students tab. 3. Select the class name from the class side (left or top window) that you want to print. 4. Click Print in the Home group . Alternatively, right-click and choose the Print command from the pop-up menu. The CPS Class Print window opens displaying the Figure 112: Viewing a class roster in the CPS Class class entries in order with last name, Print window first name and pad ID information.  Click Export to CSV to take this class into a spreadsheet format, and save it as a .csv file.  Click Export/Print to take the class information to a word-processing application. 134
Slide 135: Chapter 3: Create Functions Team Activities CPS team activities are a fun and effective way for students to review material. In fact, the CPS response system is ideal to use with teams of students. Teams compete for points in a fun environment where knowledge is cool. CPS offers a variety of team activities to give you flexibility in engaging your students. The Prepare>Team Activities tab and the Engage>Team Activities tab provide you with the interactive Challenge Board. The Challenge Board game is a Jeopardy-like quiz game that you can engage just like any other lesson. The Engage>Team Activities tab also includes the There It Is! game. There It Is! combines knowledge and quick critical thinking skills in a fastest-finger format. This section will give you information on the various CPS team activities. The team activities include  There It Is!  CPS Challenge Board  Top Score There It Is! CPS makes it easier than ever to get your students to learn without realizing it! Using the timehonored method of healthy competition, get your students to learn the course material while having a fun time in your class. You can organize your class into teams of students, or let individual students compete. Each team or student answers a different question at a time, so students do not need to shout out answers.  The first team/student to correctly respond to their own question receives bonus points.  Teams/Students who answer correctly, but did not answer first, receive the standard point value that is set.  Teams/Students that did not answer correctly or did not answer at all get 0 points.  The points accumulate over the There it is! session to determine a winner. To set the standard and bonus point value distributed to teams/students, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Engage>Team Activities tab. 3. Click Settings in the There It Is! group . The There it is! Properties window appears. 4. Select your There It Is! settings. A checkmark appears when you select a setting.  Show Answered Correct – Shows if students answered correctly on each question. Figure 113: Changing the settings for a There It Is! activity 135
Slide 136: Chapter 3: Create Functions Point Value – assign a point value for every correct answer. Use Bonus Points – Enables the bonus point feature. Bonus points are given to the student that answers the question fastest.  Bonus Point Value - assign a point value for the bonus point feature. To enable the bonus point feature, you must select the Use Bonus Points setting.  Student Paced Mode – allow students to answer questions at their own pace.  Please refer to the There It Is! Student Paced Mode section below for information about There It Is! Student Paced Mode. 5. Click OK. NOTE: The settings you put will apply to all lessons in the Engage>Team Activities tab until otherwise changed.   There It Is! Student Paced Mode In There It Is! Student Paced mode, you can engage students in a There It Is! activity and allow them to answer questions at their own pace. For example, if you are a Biology instructor and you would like to review your students on the parts of the brain, you could create a lesson (or FastGrade lesson) for a multiple-choice identify-the-part quiz. Then, you could associate an image of the brain with the lesson. Finally, when you hand out copies of the questions to your students and engage the lesson as a There It Is! activity, the students can use the lesson image when answering all their questions. Figure 114: Viewing a lesson-associated image with a There It Is! activity 136
Slide 137: Chapter 3: Create Functions CPS Challenge Board CPS also offers Challenge Boards as a team activity. If you and your students are familiar with the game show Jeopardy! ™, then you already have a good idea how the CPS Challenge Board works. Challenge Boards use questions you have already created in a lesson and assigned point values to. During a Challenge Board delivery session, select point values under a category, or have a team call them out. Then click on that point value to display a question. As soon as you start the response cycle, teams can discuss, point, and click their answers. Create CPS Challenge Boards You can create CPS Challenge Boards before class, so that you can simply engage the activity when your students arrive. To create a CPS Challenge Board, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Team Activities tab. 3. Click Challenge . 4. Click New in the Activity group . The CPS Challenge Board Info window appears. 5. Type in a title for your Challenge Board. 6. Type in a title for each category. You can come back and edit these later if you would like. 7. Click OK. The CPS Challenge Board window opens containing the panes listed below. Figure 115: Creating a CPS Challenge Board with the CPS Challenge Board Info window  The top left pane displays all of the lessons or standards in the open database.  Use the Lessons or Standards tabs above this pane to choose between lessons or standards.  The top right pane displays the point values under each category. Each point value button also displays how many questions it contains. For example, the point value button 10 – 0 is assigned a 10 point value and has 0 questions associated with it.  The bottom half displays the questions in the lesson you select from the top left window. 137
Slide 138: Chapter 3: Create Functions This pane contains lessons and standards in the open database Point value = 10 0 questions associated This pane contains questions in the lesson or standard selected in the top left pane Figure116: Populating a CPS Challenge Board with the CPS Challenge Board window 8. Select a lesson or standard from the top left pane. The questions appear in the bottom half of the window. 9. Use one or both of the following methods to populate the category and point values with questions: Method 1: Populate a Challenge Board with Specific Questions from Lessons or Standards Figure 117: Populate a Challenge Board with specific questions from lessons or standards 138
Slide 139: Chapter 3: Create Functions 1. Highlight a question or multiple questions (use the Ctrl key to select multiple, non-consecutive questions) in the bottom half of the window that you want to drag to a point value in a particular category. 2. Drag the question(s) to a point value until the pointer is over the point value. 3. Release your mouse button to drop the question(s) into that point value. The point value button display changes to represent the number of questions you just dropped into the point value. 4. Repeat for as many questions as you want to add to the Challenge Board. 5. Click the File menu item and the Close command to close the Challenge Board and return to the Prepare>Team Activities tab. Method 2: Populate a Challenge Board with an Entire Lesson or Standard of Questions Figure 118: Populate a Challenge Board with an entire lesson or standard of questions 1. Click and highlight the name of the lesson or standard in the top left window that you want to drop into one of the categories. 2. Drag that lesson or standard to a category until the pointer is over the category name. The category name depresses slightly. 3. Release your mouse button to drop the entire contents of the lesson or standard into the category. The questions equally and randomly distribute in the point values. Point value buttons change to display the number of questions that button just received. 4. Repeat for as many lessons or standards as you want to add to the Challenge Board. NOTE: You can use a combination of the above two methods to drag and drop some questions to point values, or drop an entire lesson or standard of questions in one category. Alternatively, you have the option to right click a question and distribute it to a category or specific point value by using the context menu that appears. The option to preview the question is also available in the context menu. 5. Click the File menu item and the Close command to close the Challenge Board and return to the Prepare>Team Activities tab. The Prepare>Team Activities tab displays your new Challenge Board title. CPS has saved this board to your opened database. 139
Slide 140: Chapter 3: Create Functions Edit CPS Challenge Boards Once you create a CPS Challenge Board, you can edit a CPS Challenge Board by editing the attributes of the Challenge Board or by adding or removing questions from the activity. Edit CPS Challenge Board Attributes You can edit certain attributes of the CPS Challenge Board. These attributes include the Challenge Board title and the category titles. To edit the attributes of a CPS Challenge Board, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Team Activities tab. 3. Select the name of the Challenge Board which contains the attributes you want to edit. 4. Click Edit in the Activity group . The CPS Challenge Board window appears. 5. Click the File menu item and select the Edit Challenge Board attributes command. The CPS Challenge Board Info window appears. 6. Edit the Board Title or the Category Titles. 7. Click OK. Figure 119: Editing the CPS Challenge Board attributes Add Questions to a CPS Challenge Board You can add questions to an existing CPS Challenge Board. To add questions, follow these directions: 1. Click the Prepare>Team Activities tab. 2. Select the Challenge Board which you want to add questions. 3. Click Edit in the Activity group . The CPS Challenge Board window appears. 4. Select a lesson or standard from which to take questions, which appears in the bottom half of the screen. 5. Highlight a question, or multiple questions (use the Ctrl key to select multiple, nonconsecutive questions), that you want to drag to a point value in a particular category. 6. Drag the question(s) to a point Figure 120: Adding questions to a CPS Challenge Board from the CPS Challenge Board window 140
Slide 141: Chapter 3: Create Functions value until the pointer is over the point value button. 7. Release your mouse button to drop the questions into that point value. The point value button changes to display the number of questions that point value button just received. 8. Repeat steps 5-8 for any additional questions you want to add to the Challenge Board. 9. Click the File menu item and select the Close command to return to the Prepare>Team Activities tab. Remove Questions from a CPS Challenge Board You can remove questions from a current CPS Challenge Board. To remove questions, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Prepare>Team Activities tab. 3. Select the CPS Challenge Board you would like to edit. 4. Click Edit in the Activity group . The CPS Challenge Board window appears. 5. Click on any of the colored value buttons that contain questions. The Challenge Board Question Edit window appears. 6. Select the question you would like to remove. 7. Click Delete to remove the question, or click Delete All to remove all the questions. A Confirmation dialog box appears. 8. Click OK. The Challenge Board Level Questions window refreshes and shows only the questions you have not deleted. 9. Click the Close button to return to the full Challenge Board. 10. Repeat steps 5-9 for each colored value button which you want to delete questions. 11. Click the File menu and Close to return to the Prepare>Team Activities tab. Delete CPS Challenge Boards You can delete a Challenge Board from the Team Activities tab. To delete a CPS Challenge Board, follow the directions: 1. Click the Prepare>Team Activities tab. 2. Select the Challenge Board you want to delete. 3. Click Delete in the Activity group . A confirmation window appears. 4. Click OK in the confirmation window. 5. Repeats steps 2-4 to delete additional Challenge Boards. 141
Slide 142: Chapter 3: Create Functions Top Score Top Score is a quick game you can use with an existing lesson. You can engage any set of questions associated with a lesson or standard, and use Top Score in the Standard mode to create a quick challenge for your students. The Rules:  Students answer questions from a CPS lesson, using their response pads.  If you select the Use Bonus Points option, the first student to answer correctly receives bonus points.  You can use the Score window to view students with the top scores in the class. 142
Slide 143: Chapter 4: Engage Functions Chapter 4: Engage Functions A CPS response system enables students to provide electronic feedback to questions in the classroom. CPS collects this feedback, also called performance data, in a CPS database. The performance results represent students’ answers to questions from the lesson and Verbal Questions asked while the response system is in use. To deliver a lesson, you will need  The CPS IR or CPS RF response system that accompanied the software. The CPS response system is available in 16, 24, or 32 response pad sets; or you can expand your CPS system by adding response pads in increments of 8, up to 256 numbered response pads.  One available USB port  A projection device such as a projector, LCD, or TV monitor which can display information to students (optional) In Chapter 3, you learned how to set up CPS to deliver lessons, standards, and team activities. In this chapter, you will learn how to  Use the CPS response system  Choose delivery options for your sessions  Engage lessons, standards, presentations, and team activities in CPS The CPS Response System The CPS response system consists of response pads and a coordinating receiver unit. Each uniquely numbered response pad transmits responses that the receiver unit records, and the CPS software automatically attributes the responses to the corresponding response pad number assigned to each student. The CPS response system uses either infra red or radio frequency technology. This section will show you the  Required components  Response system setup Components of the Response System The CPS response system consists of an infra red or radio frequency receiver unit and corresponding response pads. Students use the response pads to electronically transmit their responses to CPS questions. The receiver unit receives student responses and communicates with 143
Slide 144: Chapter 4: Engage Functions CPS to generate session data in the form of reports and grades. This section will tell you about the  Response pads  Receiver units In regards to RF response pad, this device complies with Part 15 of the FCC Rules and RSS-210 of the Industry Canada Rules. Operation is subject to the following two conditions: (1) this device may not cause interference and (2) this device must accept any interference, including interference that may cause undesired operation of the device. The user is cautioned that changes or modifications to the device that are not approved by the manufacturer could void the user’s authority to operate the device. The CPS response pads are available in either infra red or radio frequency technology. The infra red (IR) response pads are part of the original eInstruction response system. The IR response pads can answer true/false, yes/no, and multiple-choice (up to 5 answer choices) questions. IR Response Pads The IR response pads works with an IR receiver unit. The IR response pads can transmit up to 60 feet. When you ask a question, students respond using the CPS response pads. Notice the CPS response pad alpha characters A-H.  Use the A and B buttons to answer True/False or Yes/No questions.  The F button is a question scrolling function. Students can use this during the Student Paced delivery mode and Student Practice delivery mode. Just press the F button to advance Figure 122: IR receiver units through each question at an interval of less than a second. This is a great function if students want to answer questions Figure 121: IR response 1-5, skip questions 6-11, and go on to questions 12-20. pad They can also go back to the skipped questions. Press any button to stop the scrolling.  Under the G and H buttons are directional arrows. Students use this function during Student Paced delivery mode and Student Practice delivery mode. This function allows students to move backwards or forwards to questions, check their answers, or answer any skipped questions. RF Response Pads The radio frequency (RF) response pads can transmit up to 200 feet and require no ―line of sight‖ to answer questions. The original RF response pads are either K-12 or Higher Ed. All RF response pads have the following functions:  Answer multiple-choice (up to 5 answer choices) questions  Answer numeric questions  Answer yes/no questions  Answer true/false questions 144
Slide 145: Chapter 4: Engage Functions 1st Generation K-12 RF Response Pad K-12 RF response pads work with the K-12 RF receiver unit. One receiver unit can handle up to 300 response pads. The response pads also have an LCD screen, which allows students to view their answers before sending them to CPS. To change the channel number on a K-12 RF response pad, follow these directions: 1. Press any button on the keypad to turn on the response pad. 2. Press the pound (#) key. 3. Press the period key. The channel number appears on the LCD screen. If the channel number does not appear, press the left arrow and right arrow keys simultaneously, then press the period key. 4. Enter the channel number to which you would like to change the response pad. If you would like to change to a 1-digit channel number, press K/0 then the channel number. For example, if you want to set your channel st number to 6, you will need to press the K/0 key Figure 123: 1st Figure 124: 1 Generation K-12 Generation K-12 followed by the F/6 key. RF response pad RF receiver unit 5. Press Enter to change your pad channel number. The LCD screen then prompts you to change the Pad Address. To change the pad address on a K-12 RF response pad, follow these directions: 1. Press any button on the keypad to turn on the response pad. 2. Press the pound (#) key. 3. Press the period key. The channel number appears on the LCD screen. If the channel number does not appear, press the left arrow and right arrow keys simultaneously, then press the period key. 4. Press Enter to move to the Pad Address screen. 5. Enter the pad address to which you would like to change the response pad. You must enter a 3-digit number. For example, if you want to set your pad address to 30, you will need to press the K/0 key, then the C/3 key followed by the K/0 key. 6. Press Enter to change your pad address. The LCD screen then shows you your new pad settings. To adjust the contrast on a K-12 RF LCD screen, follow these directions: 1. Press any button on the keypad to turn on the response pad. 2. Press the pound (#) key. 3. Press the period key. The channel number appears on the LCD screen. If the channel number does not appear, press the left arrow and right arrow keys simultaneously, then press the period key. 4. Press Enter to move to the Pad Address screen. 5. Press Enter to move to the Change Contrast screen. 6. Use the left and right arrow keys to increase or decrease the LCD contrast. 145
Slide 146: Chapter 4: Engage Functions 7. When you’ve found the desired contrast, press Enter. The LCD screen then shows you your new pad settings. 1st Generation Higher Ed RF Response Pad The 1st Generation Higher Ed RF response pad works with 1st Generation Higher Ed RF receiver unit and 2nd Generation RF receiver unit. One 1st Generation Higher Ed RF receiver unit can handle up to 1000 response pads. The response pads also have a ―join‖ function to allow students to connect their response pads to the class receiver unit. This ―join‖ function minimizes signal crossing between other receiver units in close proximity. To use the 1st Generation Higher Ed RF response pads, follow these directions:  Alphanumeric: These key (A/1 – J/0) are used to respond to questions.  *: Press this key followed by the Send key in Student Figure 125: Figure 126: st Paced mode to scroll through the questions in your lesson. 1st 1 Press the left or right arrow key to stop scrolling. Generation Generation Higher Ed Higher Ed  +/-: Press this key to make a response negative. If you RF response RF receiver press the key twice, your answer will be out of the nd pad unit, 2 acceptable range of answers and you have to re-enter your Generation answer. RF receiver  C: Press this key to clear your answer and start again. Pressing this key will unit not affect answers that have already been sent.  Period: Use this key to add decimals to numeric answers.  Left and Right arrow: Use these keys in Student Paced mode to move to the previous or next question.  Join: Press this key followed by the class’s channel number and Send to join the class.  Send: Use this key to send responses. 146
Slide 147: Chapter 4: Engage Functions 2nd Generation RF Response Pad The 2nd Generation RF response pad works with the 1st Generation Higher Ed RF receiver unit and the 2nd Generation RF receiver unit. The 2nd Generation RF response pad system includes all the features of the first generation RF system, as well as new capabilities, such as  Engage students for Higher Ed or K-12  ―Auto Join‖ Higher Ed classes  ―Manual Join‖ displays on screen when manually joining a class; screen displays channel on which joining is being attempted nd Figure 127: 2  Screen displays the response pad’s serial number Generation RF  Indicate correct or incorrect on the response pad response pad  Hide answers on the response pad  Create equations using symbols [+,-,(),(decimal),(space),*,/,X,Y]  Engage students in self-paced testing, eliminating the need for a projector and bubble sheets.  Optional keypad WiFi avoidance when downloading Student Paced multiple tests Delivery modes allow an instructor to determine the way students interact with CPS. Figure 128: st 1 Generation HE RF receiver unit nd 2 Generation RF receiver unit CPS Receiver Units A USB cable connects your computer to a receiver unit. The receiver unit gathers responses from student response pads then transmits the raw data to CPS to store in the Report>Reports section. Receiver units use either infra red or radio frequency technology. IR Receiver Units The infra red (IR) receiver unit supports a set of 60 student response pads. The receivers can accept signals from IR response pads from up to 60 feet away. Although students must have a direct line-of-sight to transmit signals to the IR receiver unit, students can also send signals at angles such as 90, 120, 180, and 270. Figure 129: IR receiver units 147
Slide 148: Chapter 4: Engage Functions RF Receiver Units The radio frequency (RF) receiver units support a set of 1000 student response pads (300 for 1st Generation K-12). The receivers can accept signals from RF response pads from up to 200 feet away. Students do not need a line-of-sight to transmit signals to the RF receiver unit. The 1st Generation Higher Ed RF receiver unit works with both 1st Generation (Higher Ed) and 2nd Generation RF response pads. Figure 130: RF receiver units st 1 Generation K-12 RF receiver unit st 1 Generation HE RF receiver unit nd 2 Generation RF receiver unit Setup the Response System CPS requires very little setup to begin engaging students. This section will show you how to use the receiver unit and make sure the connection between the receiver and CPS works. To setup the response system you will complete the following three steps: 1. Plug in the receiver unit. 2. Detect the receiver settings. 3. Setup K-12 RF response pads. Any other type of response pad does not require setup. Plug In the Receiver Unit Setting up the response system is very easy. Simply plug your receiver unit USB cable into an available USB port on your computer. When you open CPS, CPS will automatically detect your receiver settings. Detect the Receiver Settings The second step in setting up the response system is detecting the receiver settings. CPS will automatically detect the receiver settings. If CPS does not automatically detect the receiver settings, you may manually detect the receiver. Automatically Detect Receiver Settings To automatically detect the receiver settings, follow these directions: 1. Open CPS from your desktop icon. CPS will automatically detect your receiver settings. In order for CPS to automatically detect your receiver settings, you first must plug the receiver unit into an available USB port on your computer. 148
Slide 149: Chapter 4: Engage Functions If CPS did not automatically detect the receiver settings, you may manually detect the receiver settings. Manually Detect Receiver Settings To manually detect the receiver settings, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Settings menu option. 3. Click Delivery Options. The CPS Delivery Options window appears. 4. Click the Receiver tab. 5. Click the Detect CPS Receiver button. A Receiver Setup window appears. A ―CPS receiver unit detected!‖ message will appear in the Receiver Setup window. NOTE: If you are using an RF receiver, please see the Setup RF Receiver instructions below. 6. Click OK. If CPS does not detect your receiver settings after you attempted to manually detect your receiver settings, call Technical Support at 888.333.4988 or email them at http://www.einstruction.com/support. A Technical Support Agent will assist you with detecting the receiver settings. Setup RF Receiver RF response pads and receiver unit communicate with each other on the same channel. Therefore, if you use RF response system, you will need to tell CPS which base channel your receiver uses. To enter the base channel of the RF receiver unit, follow these directions: 1. Open CPS from your desktop icon. 2. Click the Settings menu option. 3. Click Delivery Options. The CPS Delivery Options window appears. 4. Click the Receiver tab. 5. Click the Detect CPS Receiver button. A Receiver Setup window appears. A ―CPS receiver unit detected!‖ message will appear in the Receiver Setup window. 6. Click OK 7. Enter the receiver Base Channel in Figure 131: Setting up the RF system from the CPS the Base Channel box. Your Base Delivery Options window Channel is the red number on your receiver unit’s LCD screen. 8. Press Apply. 149
Slide 150: Chapter 4: Engage Functions NOTE: You can use Gen 2 response pads with a first generation Higher Ed RF receiver. To use Gen 2 pads with a first generation Higher Ed receiver, select Higher Ed RF from the list under the Com Port. 9. Click OK to save your settings and return to CPS. CPS Session Setup CPS offers many ways for you to engage your students. This section will show you how to  Choose a delivery mode  Setup delivery options Choose Delivery Modes Delivery modes are the major ways in which you can affect the way students interact with CPS. Depending on which mode you choose, you can control the students’ pace through questions, the students can control their own pace, or you can even choose to give anonymous assessments. This section will show you when and how to use  Standard Mode  Student Paced Mode  Student Practice Mode  Teacher Led Mode  Anonymous Mode NOTE: If you previously used CPS, you will notice the names of the delivery modes have changed slightly. The delivery modes function the same in CPS 5.0 as in previous versions of CPS. The following chart compares names of delivery modes in CPS 5.0 to names of delivery modes in previous versions of CPS. Names of delivery modes used in CPS 5.0 Names of delivery modes used in previous versions of CPS Standard mode Teacher Managed Assessment mode Student Paced mode Student Practice mode Teacher Led Anonymous mode Student Managed Assessment mode Student Managed Practice mode Teacher-Led Student Managed Assessment mode Anonymous mode 150